1. HCS Laptop Selection Heather Bender & Rhonda Childress
Networked Learning and Information Technology
April 2, 2015

2. Laptop Review Timeline
October 2014:
Multiple meetings to review successes and challenges of our initial deployment
Networked Learning and IT complied desired laptop specifications
Issued Requests for Proposals
November 2014:
Hosted meetings with vendors
Narrowed search to three laptops (one model per vendor)
Tested and piloted devices
December 2014
Continued to test and pilot laptops
Preparation for community “Show and Share” event
Hosted “Show and Share” events
January 2015
Continued “Show and Share” events
Post pilot review with all three vendors and solicitation of final pricing
February/March 2015
Final pricing discussed and reviewed
April 2015
Presentation to HCS Board members
Final contract considered for final consideration

3. Laptop Selection Criteria
Criteria for selection of new laptop:
Supports HCS Curriculum Image
Weight
Solid State Drive
Touch screen
Battery life
Durability (screen, ease of battery removal, hinges)
Lenovo ThinkPad Yoga Dell Latitude HP Elitebook 725

4. HCS Show and Share Survey Results

5. The Laptop Lease Documents
I. Fair Market Value Lease involving Multiple Parties:
OEM: Lenovo Corporation
Lessor/Financier: Lenovo Finance Services
Lessee: Huntsville City Board of Education
II. Term: 3 Years
III. Total Lease Value:
Total Units: 22,000
*Cost Per Device: $ 744
Total Value: $ 16,368,000
Assigned LRF: %
IV. Total Lease Payments:
Total Cost: $ 14,974,755.84
Annual Payment: $ 4,991,585.28
Total Payments: 3 Annual
Residual Value: 8.5 % (Greatest value offered)

6. Cost Per Device Cost per Device Includes: Lenovo 11e Yoga Laptop
Accidental Damage Plan (ADP)
- Similar to ADP currently purchased/leased with HP
Absolute Computrace
- Security and Assets Management Software
Work-In Laptop Case
New style of case with emphasis on sleek profile and damage protection
Enhanced Services Agreement
New to the Digital 1:1
Valued at $ 98 per device

7. Cost Per Device (Continued)
District Cash Outflow per Device
(Including Enhanced Warranty Agreement)
1.8% less than current lease agreement
(Excluding Enhanced Warranty Agreement)
17.3% less than current lease agreement

8. Enhanced Services Agreement
Enhanced Services Agreement Includes:
Initial Imaging
Initial Deployment (Direct to the Schools)
Annual Reimage, Refresh & Redeployment (Direct to Schools)
Enhanced Warranty/ADP
Installation Services
On Site Support (Repair and Troubleshooting)
Help Desk Support