1. Contractor Control system
Eugene Dabner

2. Energy Coal / Ingwe Coal Corperation
Douglas Colliery - contractor control system
CONTRACTORS
ASSET OR LIABILITY?
Energy Coal / Ingwe Coal Corperation
Energy Coal – Ingwe Collieries Ltd
09/12/2018

3. SHORTCOMINGS IN PREVIOUS SYSTEM
Douglas Colliery - contractor control system
SHORTCOMINGS IN PREVIOUS SYSTEM
“Long term” contractors utilised on various tasks in different areas of the property.
Induction, medical and review once per year.
Unknown persons could easily be brought onto the property.
Once registered, used for any job as required.
Tasks not specified and Risk Assessments sometimes not applicable.
Approval and control of contractors vested at a relatively low level of supervision.
Energy Coal – Ingwe Collieries Ltd
09/12/2018

4. SHORTCOMINGS IN PREVIOUS SYSTEM
Douglas Colliery - contractor control system
SHORTCOMINGS IN PREVIOUS SYSTEM
“Short term” contractors often used in ad hoc situations and over week-ends.
Employment criteria for short term contractors relatively basic.
“On the job” induction was only Health and Safety input before working.
“Emergency work” often used as an excuse for poor planning.
Energy Coal – Ingwe Collieries Ltd
09/12/2018

5. SHORTCOMINGS IN PREVIOUS SYSTEM
Douglas Colliery - contractor control system
SHORTCOMINGS IN PREVIOUS SYSTEM
Recording of hours worked for legal and statistical purposes was difficult.
Control of quality before payment was poor.
Risk assessments not communicated to mine management or workers.
Controls as specified in risk assessments not adhered to.
Exit medicals often not done due to indefinite contract jobs.
Energy Coal – Ingwe Collieries Ltd
09/12/2018

6. Douglas Colliery - contractor control system
16 POINT CONTRACTOR CONTROL SYSTEM IMPLEMENTED
Booking form
Evaluation criteria
Registration process
Employee register
ID card control
Appointment of contractor
Appointment of sub-contractor
Induction checklist
Labour return
Risk assessment
Pre operational checklist
Permit to work
Operational checklist
Contractor equipment register
Completion checklist
Disciplinary action
Energy Coal – Ingwe Collieries Ltd
09/12/2018

7. Induction, registration & appointment
Douglas Colliery - contractor control system
Induction, registration & appointment
Permit to work
GENERATE ORDER
LONG TERM
Induction
& Appointment
SHORT TERM
Completion phase check
Operational phase checks
Completion phase check
Payment authorisation
Energy Coal – Ingwe Collieries Ltd
09/12/2018

8. Douglas Colliery - contractor control system
PERMIT TO WORK
Key to the whole system - Summarises and confirms critical information
Scope of work
Risk assessment
Medical examinations
Training requirements
Appointments
Contractor equipment
All information is confirmed and verified by three parties:
Contractor Company's Representative (manager)
Health and Safety Department
Responsible Mine Official
Energy Coal – Ingwe Collieries Ltd
09/12/2018

9. Douglas Colliery - contractor control system
SYSTEM BENEFITS
All activities of contractors on site are authorised and documented.
Contractor registration requirements are reviewed at monthly intervals.
Contractor records are kept up to date.
Permit and supporting documents are kept on site.
Permit and supporting documents can be checked on site.
Risk assessments and individual employee knowledge can be checked
on site.
List of registered contractor companies communicated weekly.
Energy Coal – Ingwe Collieries Ltd
09/12/2018

10. Douglas Colliery - contractor control system
EXPANSION OF THE PERMIT TO WORK CONCEPT
Modified permit system has been introduced to mine employees
working over week-ends
All week-end work is planned and authorised by the relevant Manager or Engineer.
Risk assessments for the jobs to be done are attached to the permission.
Persons required to do the jobs are identified.
Risk assessments are signed for by the persons doing the job.
If there is no risk assessment, it is done and documented before the job commences.
A record of all week-end work is kept and stand-bye personnel
check compliance.
Energy Coal – Ingwe Collieries Ltd
09/12/2018

11. Douglas Colliery - contractor control system
SUMMARY OF DIFFERENCES
Short term contractors
Includes holders of Ingwe Passports
Old system
New system
Jobs of up to seven consecutive days can be authorised after:
Safety Officer induction.
Medical declaration.
Risk assessment produced for the job.
Permit to work issued.
Jobs of less than three days’ durationcould be done after a short On The Job induction.
System often short-circuited in
“emergencies”.
Energy Coal – Ingwe Collieries Ltd
09/12/2018

12. SUMMARY OF DIFFERENCES
Douglas Colliery - contractor control system
SUMMARY OF DIFFERENCES
Long term contractors
Old system
New system
Contractor registers at Safety Dept. for a
specific scope of work.
Risk assessments for specific job
attached to permit to work.
Medical examination tailored to exposure.
Full induction at training centre.
Permit to work issued for specific work.
Permit valid for a period of one month.
All requirements reviewed monthly by line
and safety departments.
Contractor registered at Safety Dept.
Risk assessment handed in at
Safety Dept, scrutinised and approved.
Medically examined.
Full induction at training centre.
Entitled to work for one year.
Energy Coal – Ingwe Collieries Ltd
09/12/2018