1. Occupational Health and Safety Management Systems (OHSMS)
ANSI Z10

2. History of a Standard or…. Why do we need another standard?
Roots are with ISO
ISO TAG formed- 1993
Rosemont Meetings- May 6-7, 1996
ISO declines S & H Standard 1995
BSI 8800 gives birth to “18000” Std.
ISO re-visits S&H standard, narrowly rejected-2000
ILO develops guideline 2001
OSHA still pushing VPP and “Program Standard”

3. History of a Standard AIHA approved as Secretariat- 1999
ASSE Fights Need- Mid 1999
AIHA Wins-Dec. 2000
Committee formed mid 2000
Committee Starts to Meet- Feb. 2001

4. Rationale-Per AIHA Harmonization will help US Business
Improve protection of worker safety and health
Help integrate quality, environmental and S&H Systems
Provide tools for future OSHA std.
Enhance US influence internationally
ANSI process best for stakeholders

5. Rationale-For Some Members
Influence look of potentially far reaching standard
Influence look of standard that could be model for OSHA standard
Influence potential ISO standard
Be part of glamorous standards development process

6. Intended Scope of Standard
Standard for S&H management principles and systems
Continuous improvement of system
Integration of S&H into business systems
Applicable to all size businesses
Compatible with existing international standards

7. Interest Sectors on Committee
Industry
Labor
Government
Professional Associations
General Interest
Liaisons to relevant standards

8. Early Meetings Selection of composition of committee was in depth
Representation of all sectors was paramount
Argument for need was extensive
First meeting voted to exist!!!!
Struggled with what product should be

9. Early Meetings Salvos were fired Acrimonious at best
First two meetings were “theory”
Decided on outline
Settled into routine
Trust developed

10. Early Direction Make something everyone could use Performance standard
The “What’s” not “How To’s”
Not contradict existing international standards
Write “systems” oriented standard

11. OSHMS Model

12. Let the Games Begin! Wrote Scope Argued Scope
Identified “Sections” of Standard
Argued “Sections” of Standard
Formed subcommittees for drafting language for each of the sub-parts
Began drafting process
Insulted each others work
Formed editing committee

13. Standard Outline 1. Scope, Purpose & Applications 2. Definitions
3. References
4. Management Leadership & Employee Participation
5. Planning
6. Implementation & Operation of OHSMS
7. Checking & Corrective Action
8. Management Review

14. Scope, Purpose & Application
Performance Requirements
Voluntary
Req’s for Management Systems
Not for OSHA Compliance
All Size Employers
Fits in with Other Standards
MEANT TO REDUCE RISKS!

15. Management Leadership & Employee Participation
Requires Management Develop OHSMS
Policy-
Continually improve by reducing risk
Ensure employee participation
Conform with Orgs Requirements
Comply with laws and regulations

16. Management Leadership & Employee Participation
Assign Responsibility & Authority for:
→Implement./maint./perf. of OHSMS
→Roles & Responsibilities
→Resources
Employee Participation by Providing:
→Provide with time and resources
→Timely access to information
→Remove obstacles to participation

17. Planning Conduct Initial Review Identify Hazards and Risks
Assess & Prioritize Issues
Set Objectives
Develop Implementation Plans

18. Planning- Initial Review
The Organization shall gather and review information regarding:
Relevant business management systems
Hazards, risks and controls
Resources
Relevant Regs, Stds, Internal Requirements
Assessments
Other relevant activities

19. Planning-Ongoing Review
Org shall establish ongoing review process based on:
Implementation and operations
Evaluations and corrective actions
Management review

20. Planning- Assessment & Prioritization
The Process Shall:
Assess level of risk
Establish priorities
Identify casual factors
Set Objectives
Focus on system improvement
Document implementation plans
Assign resources

21. Implementation & Operation
Identify Operational Elements of Plan
Identify Risk Controls
Hierarchy of Controls
Design Review/Management of Change
Procurement
Contractors
Emergency Preparedness
Education and Training

22. Implementation and Operation
Communication
Document Control
Records Control

23. Implementation-Operational Elements
Identify required elements for system
Integrate into management plan

24. Implementation- Hierarchy of Controls
Elimination
Substitution
Engineering
Administrative
Personal Protective Equipment

25. Implementation-Design Review & Management of Change
New Processes or Operations
Changes to existing operations, suppliers, services etc.

26. Implementation-Procurement
Identify risks associated with purchased products, raw materials
Establish requirements for supplies, equipment, raw materials
Ensure purchased products conform to requirements

27. Implementation-Contractors
Evaluate contractor activities
Contractor selection criteria
Coordination of OHSMS activities

28. Implementation- Emergency Preparedness
Develop plans based on potential scenarios
Periodic testing of plans

29. Implementation Education, Training & Awareness
Assess and define competence needed
Ensure appropriate training
Remove barriers to participation
Provide in language employees understand
Ensure trainers are competent

30. Implementation-Communication
Communicate information regarding OHSMS to all levels of employees
Prompt reporting of incidents
Remove barriers to reporting
Encourage employees to make recommendations for corrective actions

31. Implementation- Document & Record Control
Have process to create and maintain documents
Have document revision process
Have retention process

32. Checking & Corrective Action
Monitoring & Measurement
Audits
Incident Investigation
Corrective & Preventative Actions
Responsibilities and Authorities
Checking & Corrective Action Continual Improvement

33. Evaluation & Corrective Action Monitoring & Meaurement
Physical inspections
Exposure assessment
Injury/Illness tracking
Employee input
Occupational health assessment

34. Evaluation & Corrective Action- Audits
Establish protocols
Determine frequency and scope of audits
Select expertise
Document results

35. Evaluation & Corrective Action- Incident Investigation
Develop process to investigate incidents
Have corrective and preventative action system
Feed back into process

36. Management Review Periodic Assessment Done by Top Management
Create & Track Recommendations
Document and Report

37. Difference twixt Audit’s, Inspections and Reviews
Inspection/Tests……..
Snapshot of the moment
Audits……..
Measure against pre-agreed benchmark, protocol driven
Reviews…….
“State of the Union”
Risks vs. the System

38. Timeline Dec 03- Review of Final Draft Jan 04- 60 Day Peer Review
April 04- Post Peer Review Final Draft for vote
July 04- Public Review
Second Half ’04- Respond to Comments
2005- Standard Vote
Standard Approved July 25th, 2005

39. In Summary Performance Standard Fairly Brief-No “Sub-standards”
Management Systems Standard
Blends with ISO and other OSH Standards
Limits Documentation
Fits All Business Sizes
Continuous Improvement

40. Questions?