1. Margreet van Brummelen Anita Vaasen-Otten Statistics Netherlands
Changes in the administrative sources used by the Dutch Business Register
Margreet van Brummelen
Anita Vaasen-Otten
Statistics Netherlands
Wiesbaden Group, Tallinn, september 2010

2. Wiesbaden Group, Tallinn, 27-30 september 2010
Introduction
Government Policies
Three administrative sources
Concluding remarks
In this presentation I move from government policies with regard to reducing administrative burden to three administrative sources used in our BR and I will finish with some concluding remarks.
Wiesbaden Group, Tallinn, september 2010

3. Wiesbaden Group, Tallinn, 27-30 september 2010
Government policies
Reduce administrative burden
For governmental institutions:
principle of single filing of information and multiple use.
goal connected use.
For Statistics Netherlands (CBS-law):
allowed and obliged to use data from government registers
Wiesbaden Group, Tallinn, september 2010

4. Wiesbaden Group, Tallinn, 27-30 september 2010
Government policies
Reduce administrative burden
For governmental institutions:
principle of single filing of information and multiple use.
goal connected use.
For Statistics Netherlands (CBS-law):
allowed and obliged to use data from government registers
Wiesbaden Group, Tallinn, september 2010

5. Insurance Policy record Administration Ownership and control relations
Government policies
New Trade Register
Insurance Policy record Administration
Reduce administrative burden
For governmental institutions:
principle of single filing of information and multiple use.
goal connected use.
For Statistics Netherlands (CBS-law):
allowed and obliged to use data from government registers
Ownership and control relations
Wiesbaden Group, Tallinn, september 2010

6. System of Base Registers
Administrative identification (fiscal number, CoC-nummer)
Geometrical identification (address or other)
Wiesbaden Group, Tallinn, september 2010

7. Involved Base Registers
Currently six specific base register laws into force in NL:
Persons Register
(New) Trade Register
Buildings and Addresses Register
Topography Register
Larger scale Topography Register
Land register
In the near future five other potential base registers are foreseen. These are:
Insurance Policy record Administration
Income Register
Property tax register
Subsoil Register
Vehicles Register
Most registers already existed is some form.
Persons Register (Register on natural persons)
(New) Trade Register (Register on persons, legal entities, companies and their establishments)
Buildings and Addresses Register (Register on real estate, buildings, properties, and addresses; two distinctive base registers)
Topography Register: (Topography Register at the scale of 1:10000 or smaller)
Larger scale Topography Register: (Topography Register at a scale of 1:500 until 1:5000)
Land register (Register on parcels of land, properties, and their owners)
In the near future five other potential base registers are forseen. These are:
Insurance Policy record Administration (Register on labour information, wages and benefits)
Income Register (Register on incomes of persons)
Property tax register (Register on tax values of properties)
Subsoil Register (Register with geological information, subsoil infrastructure and users’ rights)
Vehicles Register (Register on vehicles and their owners)
Wiesbaden Group, Tallinn, september 2010

8. System of Base Registers
sound juridical basis
authentic and non-authentic information
obligatory use of authentic information
compulsory feedback
Wiesbaden Group, Tallinn, september 2010

9. Wiesbaden Group, Tallinn, 27-30 september 2010
New Trade Register
New law: juni 2008
on every company and legal economic entity
authentic (name, address,…) and non-authentic (Nace-code,…) information
fiscal number
Wiesbaden Group, Tallinn, september 2010

10. Wiesbaden Group, Tallinn, 27-30 september 2010
Extended coverage
In addition to the current registration:
‘Public companies’: government institutions, hospitals and public schools.
‘Agriculture and fishing’: sole proprietor businesses or partnerships involving agriculture and fishing.
'Professions', for example doctors, architects and accountants.
Partnerships intended for the professions.
At this moment 95.5 % registered.
The additional 4.5 % include public schools and companies that didn’t respond to earlier invitations.
Wiesbaden Group, Tallinn, september 2010

11. Wiesbaden Group, Tallinn, 27-30 september 2010
Transition
Registration part implemented
Output products in development
Technical and content transition of the output products
SN, Tax administration and CoC close cooperation
Switch from use of source copy to event driven information
Quality
With the change to the new trade register also the technical system of the trade register changes.
Tax office has great interest in a good quality, more then before.
Wiesbaden Group, Tallinn, september 2010

12. Insurance Policy Record Administration (IPA)
Still in pre-base registration phase
Contains
Dutch employers, (ex)employees including labour relations
monthly data
Coordinated dataset of three main users:
Institute of Employee Benefit Schemes, Tax Administration and SN
Collection started in 2006
Quality feedback
Compulsory feedback not yet in place.
Who is employee where and how many hours are worked and how much salary is paid….
Wiesbaden Group, Tallinn, september 2010

13. Wiesbaden Group, Tallinn, 27-30 september 2010
Employee data in chain
Statistical output
Wiesbaden Group, Tallinn, september 2010

14. Ownership and control relations
Electronic structured data: where is it?
CoC? Only 100%
Tax office? Register on fiscal entities
> 95% and >50%
If company annual account were submitted to the CoC in a structured electronic way we would have better access to these relations data.
To come to an improved composition of enterprise and enterprise group we need >50%
Better operationalization of the statistical units and improved matching of fiscal data with statistical data
Wiesbaden Group, Tallinn, september 2010

15. Quality of relations data
Enterprise informed by letter on composition when reporting about more than one legal unit is requested.
2.7% contacted helpdesk mentioning errors
Time lags
Fiscal reasons
Human error
Events not yet reported to tax office
General feedback to Tax office
Wiesbaden Group, Tallinn, september 2010

16. Wiesbaden Group, Tallinn, 27-30 september 2010
Concluding remarks
Change from individual registers to system of registers takes time
Increased interdependence of users leads to growing awareness of quality aspects
Develop and use quality strategies:
Compulsory feedback
Close cooperation with register owner
Compulsory feedback will be driven from reactions of the individuals- companies that are faced with errors in information.
Avoid feedback on individual data to non statistical institutes
Change in culture
Wiesbaden Group, Tallinn, september 2010