1. Designing data capture forms
OCR GCSE IcT
Designing data capture forms

2. Lesson Overview
In this lesson you will learn about how to design a data capture form

3. Introduction
Data capture forms are simple enough to design aren't they? Don't you just open up a Word Processing document and put a few headings and a few boxes?

4. Features of data capture forms

5. Features of data capture forms

6. Features of data capture forms
This could be coded e.g. M or F

7. Data types Alpha numeric – text and numbers
Numeric – integer, currency, percentage etc
Date/Time – DD/MM/YYYY
Limited choice – drop down lists, radio buttons, tick list
Object – picture
Logical/Boolean – e.g. Yes/no, true/false
Coding – Male, Female e.g. M or F

8. validation
Automatic checks performed by the computer to test whether the data is reasonable and sensible and in a valid format.
Seven validation tests:
Presence Check – ensures a field has not been left blank
Length Check – value is not longer than particular number e.g. 11 digits for mobile phone number
Range Check – Value is between two values e.g. between 1 and 10
Format Check – e.g. post code BB22 2TZ
Data Type Check – e.g. currency, text, number etc
Check Digit – Calculation to ensure code is a valid code
Parity Check

9. Your task
Is to create an application form for Progress Leisure for a membership account to the sports club
You will need to take in consideration:
What data is needed from the customer
What would be most suitable way of capturing data
Is it easy for the person to fill in?
Are there instructions or boxes?
Coding Data e.g. Female ‘F’
Annotate your choices with reasons

10. Form 1 Problems: Has not entered full name
Has not entered full address
Has not entered area code for number
Incomplete date

11. Form 2
Problems:
Has entered as upper case

12. Form 3 Problems: Alex could be male or female
What is the first and last name (is it double barrelled?)
Phone number should include area code
Date format is based on standard USA date