1. Teacher Training Module One Teacher Tools: Assessments
Teacher training for Edusoft begins with learning all the features associated with the Teacher Tools tab. The Teachers Tools training will be broken up into four modules. The first is Assessments. It is best to be logged onto the system while you train so that you can navigate through each screen. There are areas where you will be asked to complete a task. We have found that the best way to really learn the system is to try out what you can do in it. There is no real way to harm anything in the system right now as you do not have live data under Teacher Tools. So, all the practice you do now is fine because you will be able to delete your practice items once you really start using the system.
Lake County Schools
Edusoft Training
December 10, 2018
Paula Wicker Planning, Evaluation & Accountability

2. Agenda What can Edusoft Do for Me? Getting Help with Edusoft
Logging On
Assessments
My Tests, Shared Tests, District Tests
Share a Test
Copy of Test from Share Folder
Align a Test
Upload a Test
Print Answer Sheets
Scan and Resolve Answer Sheets
Today you will learn the features of the Assessment Locker. You will learn about the different folders in the Assessment locker, how to share a test or access a shared test, align your own test, upload a test and how to print answer sheets for your students.

3. What can Edusoft do for me?
First, what can Edusoft do for you? Edusoft is an easy to use data management system that helps you make decisions about student instruction based on real performance data- at the district level and all the way through to the classroom. With better access to data, you can answer questions like these:
Where can I focus instructional resources most effectively?
How can I pull together scores from FCAT, benchmarks, and my classroom tests to look at the big picture?
What am I going to teach tomorrow based on the test results from today?
How do I target students who need intervention and make sure that they are getting the help they need?
Edusoft helps you answer these questions and more, with confidence and the data to back it up.
Edusoft also helps you ensure your classroom tests are valid and reliable. You will be able to generate an item analysis report for your tests and quizzes which will allow you to make sure your questions are valid. You will have access to hundreds of instructional resources available by benchmark. Edusoft will generate benchmark specific instructional resources such as worksheets and mini-quizzes for you based on students’ test results.
In short, Edusoft is an amazing tool that can revolutionize instruction!

4. Edusoft Support Edusoft Link on Intra/Internet Library
There are several ways to get help with Edusoft.
As you navigate through the tabs in the system, note that the Library link is always shown. The library has a wealth of information available: Quick Guides, recorded trainings, manuals etc. This area has very detailed information on a large variety of topics. Keep in mind when using this area that the information housed here is for all districts using Edusoft and all the features available through the system, some of which our district may not use. For example, you will see a guide for linking Edusoft to Exam View, however, our district does not that link, so we cannot link the two systems yet.
The Edusoft Training & Info page on our intranet page (also accessible for the internet) gives you information and How To’s that are specific to Lake County. New How To’s are loaded frequently and you can also request a How To specific to your needs by ing Stephannie Wiley at
Edusoft Tech support number is Please limit calls to Tech Support until after you’ve checked the other avenues first.

5. Logging On
Your user name is your EIN. The first time you log in to Edusoft you will use a temporary password. If you don’t have the temporary password, you can get it by contacting your administrator or Edusoft Contact.
Once you log on with your temporary password, you will be prompted to change your password to a permanent one. These are the rules for your new password:
Passwords are case-sensitive.
Your password must be between 8 and 20 characters long.
Your password cannot contain spaces.
Your password cannot contain the word "password", "edusoft" and certain other words.
Your password must contain both letters and numbers.
Your password cannot consist exclusively of recognizable words.
Your password cannot contain three identical characters in a row.
Your password cannot be your user name or the reverse of your user name.
If you forget your password, click on “Reset your password” on the log in page. Do not call Testing or Edusoft for your password as once you change it no one will be able to see it. Your password will be ed to you. This can happen instantly or take a while depending on the traffic on the system. Try and keep your password written somewhere secure but where you can access it easily.
When prompted to enter an address for your account, enter your school not your home . You will also answer a security question in case you ever have to call into customer service to change your password.

6. Admin Tab: Settings From the “Settings” screen, you will be able to:
Change your password
Change your address
Change your security question
View student passwords
Change your user name
View performance thresholds
View your course schedule
After you’ve logged in for the first time, should you ever want to get back to the screen to view your address tied to Edusoft, change your user name, change your password or access your security question, you can go to the Admin Tab.

7. Teacher Tools: Assessments
You will find three folders under Assessments: My Tests, Shared Tests and District Tests. Your My Tests folder is 100% secure. No one from the district can access it under any circumstances, so all tests and data you have attached to tests are secure and only accessible by you. Also, you can only print answer sheets for tests housed in this folder.
In the green Shared Tests folder, all schools are listed. You can access any test in any school’s folder and copy it to your own My Tests folder. Always remember that you will have to copy a Shared Test or District Test in this area to your My Tests folder before you will be able to print answer sheets for your students. You may also choose to share a test that you have in your My Tests folder.
The Shared Tests folder is useful in cases where schools are partnering with other schools to create chapter tests/quizzes or for a team leader or department head to be able to share common assessments she/he has created.
The blue District Tests folder is where District Staff may place tests to be used district-wide.
Just remember that you will always have to copy any test you want from the green Shared Tests or the blue District Tests folders into you’re my Tests folder before you can manipulate it or create answer sheets. Once it is in your My Tests folder, you can edit it any way you choose.
We suggest to everyone that if they do place a test into the Shared Tests folder that they upload the actual test along with aligning the test. Aligning the test will only allow you to print an answer sheet, which won’t be very helpful without the actual test.

8. My Tests
You can easily create your own folder structure. Always make sure to click on the folder to the left and make sure it’s highlighted if you want the new folder to go under it.

9. Copy a Test From Shared Folder
First you will choose the folder where the test you wish to have is located. Then highlight the test on the right and click on copy. Then the following screen will ask you to choose a folder to copy the test into from My Tests folders.
Note that all schools are listed under the Shared Tests folder, however the arrangement of each school’s folders may differ. Some schools will list subfolders by course, grade level or both. Your administrator/s will decide how they want the folder structures to look at each school.

10. To Share a Test
You will notice on this screen the blue buttons on the bottom right. These buttons allow you to view your test details, print labels, print answer sheets for your students, or delete tests. The gray buttons on the bottom left allow you to move, rename, archive or delete folders in My Tests.

11. Your Turn Create a new folder
Pick a test from the Shared or District Folder copy it into your new folder
Remember not to choose the Move button on the bottom right. The Move button will allow you to move among your own folders that you’ve created under My Tests, but will not allow you to move a test from the Shared Tests or District Tests folder into your My Test folder. You can only COPY a test from those folders into yours.
You can delete the test you copied into your My Tests folder by highlighting the test name on the right and clicking the delete button.

12. Aligning a Test in Edusoft
It’s important to understand what aligning a test in Edusoft means and allows you to do.

13. What does Align a test in Edusoft mean?
Aligning a test in Edusoft means that a teacher takes a test he/she has already developed and aligns the questions to the Sunshine State Standards, allowing for standards based reporting.
By aligning a test, essentially you are putting your answer key into the system so that you can print pre-identified scannable answer sheets for your students and get detailed reports on each student and conduct item analysis on your test after answer sheets are scanned and scored.

14. Aligning a Test
You will need to go through your test question by question and list what benchmark you are assessing with each question. You can choose multiple benchmarks for questions.
1. Go through your test, aligning each question to the benchmark/s it covers and create an answer key

15. 2. Go to Teacher Tools: Assessments
Aligning a Test
2. Go to Teacher Tools: Assessments
Then go to Teachers Tools and select Assessments.

16. 3. Click My Tests then Align an Existing Test
Aligning a Test
3. Click My Tests then Align an Existing Test 2 1
Choose Align an Existing test and choose what folder to house the test in.

17. 4. Pick a folder and continue
Aligning a Test
4. Pick a folder and continue
Always align a test in your My Tests folder. That way, while the test is under construction, no one will be able to view it.

18. 5. Enter test name, and description
Aligning a Test
5. Enter test name, and description
Exam Name is required before you continue. While Description is not required to continue. It is highly recommended that you add a description of your test. It is imperative that you put in a detailed description if you intend to place the test into the Shared Tests folder. You can imagine how many Grade 5 Math tests would be listed if everyone decided to share a test. Add as much detail as you can to let other teachers know what exactly content is being assessed and if a textbook exam was used the title, author etc of the textbook.

19. 6. Choose a standards subject category and then Grade Level
Aligning a Test
6. Choose a standards subject category and then Grade Level
Choose the subject area and grade level for your test. Note that past and current standards are listed. Be careful to choose the most recent standards if that is what you decide to use. Past standards are still listed there because some districts in Florida using Edusoft have hundreds of tests in the system and don’t wish to realign them to the new standards.

20. 7. Check the standards that will apply to this test
Aligning a Test
7. Check the standards that will apply to this test
Choose all of the standards that will be assessed on your exam. Should you accidentally miss a standard, you will always be able to add more later. And if you accidentally add a standard that you end up not using, it will not appear on the question details page once the test is created.

21. 8. Review your standards and add more if needed
Aligning a Test
8. Review your standards and add more if needed
Once you have chosen your standards and continued, you will see the standards listed that you have chosen. You can continue or add more standards if you wish. When you choose “ADD MORE STANDARDS” you will be taken back to the standard menu where you will be able to choose from all the subjects and grade levels. This will allow you to enter standards for other subject areas or grades should you choose to. For example, if you teach Science and Math to a group of students, you could add both type of questions on your test and align it this way.

22. Aligning a Test
9. Enter the Section name, # of questions in this section and point value of each question
First choose a question type: Multiple Choice, Short Answer or Long Answer.
Multiple Choice will allow you to choose how many possible answer choices are on your test.
Short Answer will include a short space on the answer sheet where students will record one or two words and teachers will bubble beside the response whether it is correct or incorrect.
Long Answer is answered on another sheet of paper that does not get scanned. Only the rubric will appear on the answer sheet for Long Answer questions so the student will have to know when he/she gets to this question, they will use another sheet of paper to record their answer. You could also put that direction to the students in the area that says “Section name:” That will alert students that they should use another sheet of paper of their own or that you provide.
Next pick a point value for each question. The system will automatically compute this if you enter 1.

23. 10. Choose correct benchmark and answer for each question
Aligning a Test
10. Choose correct benchmark and answer for each question
On this screen you will align each question to a standard or multiple standards. You also choose the correct answer for each question. If you want to change the set up of the answer choices, for example, if your test uses all upper case letters or other letters beside a, b, c, d, you would choose “Set Up Question/Answer Labels.” This would allow you to change the answer choices to exactly how they appear on your test. Choose “Save & Finish” when you are done or you could choose to “Start Next Section.” Note that you can also add more questions from this screen if you need to.

24. 11. SAVE & FINISH or START NEXT SECTION
Aligning a Test
11. SAVE & FINISH or START NEXT SECTION
Once you have chosen the standard/s and correct answer for each question, click save and finish. You may also choose the “save” button if you want to save periodically but continue working.

25. Question Details Screen
Aligning a Test
Question Details Screen
Once you have double checked your question details select the Back button to take you to the test details.

26. Test Details Screen Aligning a Test
The Test Details screen will give you information about the test you have aligned. You will see the number and type of questions on the test as well as how many students have scores on the test, the standards covered, and who created the test. You can also print answer sheets, edit or copy the test into another folder. Choose “Upload Test” to add a copy of your test to the system. Once you have uploaded your test, a “Download Test” icon will appear from which you may view your test.
The Difficulty Rating on the bottom right will be generated after you scan and score the first time.

27. Example of an Answer Sheet
Once you have aligned a test, go in and view the answer sheet. The names of the students will appear on the left. Students will bubble by their name and write their name at the top. Note the name of the test, teacher name and period in the upper left corner of the test. It should be common practice for every teacher to ask their students to double check the name of the test in the upper left corner of the answer sheet before taking the test. Also, teachers should check as they collect papers whether the student’s name is legible and that the correct name is bubbled. It would also be a good time to return the test to the student to erase stray marks if he/she any in the areas of the test that would make it not score. Those areas are: any of the four black boxes in each corner of the answer sheet and the bottom section of the answer sheet where you will see numerous black boxes. (not pictured on this example)

28. To Print Answer Sheets
When printing answer sheets, always go to the Adobe browser bar directly above the answer sheet ONLY. Before you print make sure your page scaling is set to none. If not, the sheets may not scan. You can print class sets of answer sheets directly from your printer or make one copy to take to a copy machine. If you do use a copier to duplicate the answer sheet make sure that it is placed squarely on the copier and not resized in any way.

29. Your Turn Align a 5 question test Upload the test
View the answer sheet for the test
Practice aligning a 5 question test in your My Tests Folder. You don’t need an actual test, just make up the question type, standard, point value etc. Then try and upload a document from your files. Don’t worry that it’s not an actual test, you will always be able to delete it later. Lastly, generate an answer sheet for your practice test.

30. How to Scan Answer Sheets
Log on (same Edusoft Log in) 1 2 4 3
Once your students have taken the test, you will san the answer sheets. While any scanner will work that has the Edusoft Grader configured on it, every school has one or more Edusoft approved scanners located on campus. That scanner will already have the Edusoft Grader software loaded and ready to go.
First, log on to the computer and locate the Edusoft Grader Program. If you don’t see an icon on the desktop, go to Start and All Programs to locate it.
Enter your login information, the same log in that you use to get into Edusoft.
Place the answer sheets face up (about 50 at a time) and click “scan.”
You will get a message telling you how many you have scanned. If this is not correct, rescan and click upload.
You will then be able to scan more or view results.
Should you have a scanner that you would like to use other than the Edusoft Brother scanner, your ILS or Edusoft Contact should be able to let you know how to set up the Edusoft Grader on another computer. The Edusoft Grader software is located under the Admin Tab, then “Grading”. When you choose that icon, it will walk you through setting up the Grader on your computer.

31. Resolve Answer Sheets
Always check your scanning sessions before viewing results so that you know that all your students scores are going to show up in your data. Resolve any unsuccessful scans by going to the Admin Tab and clicking on “Grading.” You will be able to choose answer sheets you have scanned and the time period you scanned them. You may choose to view unresolved only or all. Click on the “# of Unresolved” if you have any. You will then see a picture of the answer sheet and “Reason for failure:” with “Instructions:” for fixing the problem. The 3 main reasons a scan may not work are:
The answer sheet has stray marks that must be erased and sheet rescanned.
The student did not bubble their name. You would have a Click here icon in the “Instructions:” box for you to use to attach the answer sheet to the student. (Always check that a student bubbled his/her name legibly before taking the paper. If a new student’s name does not show on the answer sheet, they could just write their name and you would be able to resolve this way once his/her name is in the system.
The answer sheet was of poor quality or distorted in size when copying. You would transcribe into a new answer sheet and rescan.
If you have to re-bubble and rescan. Always go back into the system to the old unresolved message and choose the Click here icon to mark the sheet as resolved so it won’t show up as unresolved anymore.
If you have any problems resolving an answer sheet after you have erased or re-bubbled and rescanned, let your Edusoft Contact know.
You will get a reason for failure and how to fix it:
Erase and rescan or rebubble a new sheet and rescan

32. Questions?