1. WITHIN REACH – BEYOND IMAGINATION Selkirk College Management Information Systems

2. WITHIN REACH – BEYOND IMAGINATION Management Information Systems (MIS) Project Overview Why? Scope Project Objectives Partners in Development Timeframe Upcoming Projects Questions?

3. WITHIN REACH – BEYOND IMAGINATION Management Information Systems (MIS) Why? Cost/Benefit analysis Fragmented systems No local expertise Presidents Goals & Objectives To establish effective College Student Information Systems Strategic Directions Framework Learner Support Services Selkirk Colleges student information systems will undergo review and development

4. WITHIN REACH – BEYOND IMAGINATION Student Records System (SRS) Financial System (FRS) Budget Development Human Resources System MISDevelopment MIS Project Scope Data Warehouse

5. WITHIN REACH – BEYOND IMAGINATION Management Information Systems (MIS) Objectives (original) Gain increased local control of systems Increase effectiveness of systems Move from Colleague to upgraded FRS Implement on-line (Web) registration Implement Post Secondary Data Warehouse Make Oracle the preferred application back-end Additions Migrate existing data extracts and reports to be sourced from the data warehouse Human Resources Budget development

6. WITHIN REACH – BEYOND IMAGINATION Finance Staff Admissions. Records & Registrar Budget Development Human Resources Staff Computer Services & Institutional Research Staff Project Partners

7. WITHIN REACH – BEYOND IMAGINATION MIS Development Timeframes System April 2001 FRS SRS November 2001 June 2002 Data Warehouse November 2002 June 2003 Financial Aid Human Resources

8. WITHIN REACH – BEYOND IMAGINATION System Purchased and installed new DEC Alpha Purchased and installed Oracle Installed FRS software MIS Development Hardware & Software Installation

9. WITHIN REACH – BEYOND IMAGINATION System FRS MIS Development Implemented FRS on the DEC Alpha Customized screens Developed budget officer reporting using Oracle Added fields to vendor file for Student ID and SIN Converted cheque printing to laser format Developed month & year end user reports using Oracle

10. WITHIN REACH – BEYOND IMAGINATION MIS Development Timeframes Moved SRS from old VAX to new Alpha Installed and configured Apache web server Implemented SRS web registration Developed on-line timetable & exam schedules, class lists, transcripts and grade entry Pilot and Go Live System FRS SRS

11. WITHIN REACH – BEYOND IMAGINATION

15. MIS Development Data Warehouse Mandatory compliance $50,000 grant funding Final phase of implementers Exceeded data quality standards Minimal working notice provided $10,000 grant funding Exceeded data quality standards System FRS SRS Data Warehouse

16. WITHIN REACH – BEYOND IMAGINATION SRS Student, Course & Program Data Selkirk MIS Tables & Data Transformation Area Selkirk Student Data Warehouse Data Ministry Student Data Warehouse Data Oracle

17. WITHIN REACH – BEYOND IMAGINATION MIS Development Timeframes System FRS SRS Data Warehouse Human Resources Implement software purchased in the previous year Upload basic data elements from payroll data Populate required tables, develop standard reports and convert benefit administration

18. WITHIN REACH – BEYOND IMAGINATION Upcoming SRS Projects Top Priority* Work with School Chairs to make on-line registration available for all students On-line document scanning and storage Provide on-line student access to T2202A tax forms Develop reports to meet Ministry Performance Measures requirements Data support for enrolment management process In-house Oracle training

19. WITHIN REACH – BEYOND IMAGINATION Upcoming SRS Projects Second Priority Convert SRS to Oracle Campus laser receipt printing On-line registration enhancements E-Payment

20. WITHIN REACH – BEYOND IMAGINATION Upcoming FRS Projects Accounts Receivable processing Automate refund processing Move report generation from paper to web-based reports Fee distribution from e-payment options Web access for inquiry users

21. WITHIN REACH – BEYOND IMAGINATION Upcoming Data Warehouse Projects PEN extract New reports by last high school attended Web based reporting Continue conversion of Audited FTE Report Continue conversion of reports

22. WITHIN REACH – BEYOND IMAGINATION Questions?