1. New Mexico Environment Department The E-Enterprise Integrated Identity Solution Project– Closeout Presented to the NM DoIT Project Certification Committee
December 19, 2018

2. Project Governance Lead Agency –New Mexico Environment Department
Agency Head – Butch Tongate, Cabinet Secretary
Executive Sponsor/CIO – Mary Montoya, CIO
NMED Project Team:
Mary Montoya, Project Manager
Todd Hochman, Development Supervisor
Charlie Fitch, Solution Architect
Mark Morell, System Integrator
Ellen Rabin, Technical Writer
Laura Trask, Technical Writer
Daniel Gandhi, Application Developer
Ullas Joseph, Application Developer
Partner States
Wyoming Department of Environmental Quality (WDEQ)
North Dakota Department of Health (ND DoH)
U.S. Environmental Protection Agency (EPA) - Office of Environmental Information (OEI)
Executive Steering Committee – Team members from NMED, WY, ND and EPA

3. Project Abstract
The project assessed the impact of integrating three operational single sign-on systems at the NM Environment Department (NMED), Wyoming Department of Environmental Quality, and North Dakota Department of Health with EPA’s centralized identity broker. The work included:
Review of existing state systems and EPA’s Identity Bridge
Design of a future architecture of federated identity for Exchange Network partners
Implementation of a working proof of concept, and
An analysis of impacts and requirements for a roadmap to transition to the future architecture.
The goal of the project was to prove that a user could log in to one state system and access other systems without logging in again.

4. Technical Solution – Part 1
NM Environment Department, North Dakota’s Department of Health and Wyoming’s Department of Environmental Quality issues local tokens to users. The EPA Bridge converts their local tokens to standardized secure tokens. NM, WY and ND are modified to accept both their local tokens and the EPA Bridge tokens. Users that log in to one system can now access other systems without logging in again. NM, WY and ND retain role-based decisions concerning what users can do within their systems.

5. Technical Solution – Part 2

6. Milestones, Schedule and Cost
Project Milestone
Total Costs
Actual Start Date
Actual Completion Date
Project Phase (Initiation, Planning, Implementation, Close)
Project Narrative, Scope, Deliverables, Budget
$2,100.00
11/02/15
11/22/15
Initiation
Develop & Execute Contracts and MOAs
$15,950.00
11/10/15
11/04/16
Planning
Purchase software licenses to support project
$2,300.00
11/30/15
10/15/16
Planning & Implementation
Requirements Collection & Analysis
$13,100.00
12/06/15
10/04/16
Implementation
EPA Engagement :: Discovery and Solution
$63,617.00
02/01/16
09/01/18
NM Engagement :: Discovery and Solution
$85,248.00
03/17/16
North Dakota Engagement :: Discovery and Solution
$90,182.00
10/07/16
WY Engagement :: Discovery and Solution
$110,349.00
08/07/16
Research, Analysis, Presentation
$60,801.00
09/01/16
09/30/18
Closeout
$29,090.00
12/19/18
$472,737.00

7. Scope Verification Scope Verification Yes No Explanation/Notes
Requirements Review
Yes No
Explanation/Notes
Were the project objectives (expected outcomes) accomplished? X
Were all Deliverables submitted and accepted?
Did the IV&V vendor verify that all deliverables met the requirements?
Not Applicable; IV & V waiver granted
Have all contracts been closed?
Have all final payments been made (i.e., invoices paid)?
Have all project documents/records been appropriately stored for future reference?
Has adequate knowledge transfer been completed?

8. Independent Verification & Validation
Waiver obtained from DoIT PCC due to EPA oversight
Quality Assurance Reporting Form (QARF) developed and submitted to US EPA to outline goals, tasks, outcomes, and quality assurance measures
Semi-annual reports filed with the EPA during federal fiscal years
Final grant close-out report will be submitted by December 30, 2018

9. Lessons Learned
Use a sub – grant award instead of an MOA to pay partners for their contributions to the grant project. Sub-grant awards use the 400s category that matches better with the EPA “Other” budget category.
Allow for some flexibility in the contracts to allow for travel. This grant required travel to other states and to the National Exchange Network Conference to present the work. Travel was budgeted into the grant but in SHARE it was loaded into the 400s category which caused problems later.
Use of collaboration tools such as Google Docs worked very well for remote access to documents, presentation, sharing documents and for group editing.
Use of WebEx web conferencing tool was invaluable for giving frequent live presentations.

10. Project Outcomes
Users log in to one system and access another system without logging in again!
Lots of interest generated at 2017 Exchange Network Conference
Creation of a joint governance group including states and EPA to address policy, procedure and standards for a sustainable system.
Follow on partner grant project awarded to NM to implement workflows between state systems to demonstrate value of using this federated identity system.

11. Questions?
Thank you