2. Objectives
To examine techniques used to create professional presentations.
To understand the use of Microsoft® PowerPoint® in the workplace.
To identify the layout of the program window.
To explore methods of viewing presentations.

3. Main Menu
Creating Professional Presentations Microsoft® PowerPoint® in the Workplace Opening Microsoft® PowerPoint® Opening Presentations & Templates Layout & Inside the Ribbon & Backstage View Customizing the PowerPoint® Window

4. Main Menu
Keyboard Shortcuts Presentation Views Viewing Presentations

6. Microsoft® PowerPoint®
Is a presentation software which allows users to create polished, professional slide based presentations
Presentations can include sets of slides and handouts which contain information a presenter wants to convey to an audience.

7. Steps for Presentation Creation
Plan
Create and format
Practice
Present

8. Planning Involves answering these questions:
what is the purpose or objective of the presentation
what type of presentation is needed
who is the audience
what information does the audience need
where will the presentation take place
what is the best format for presenting the information

9. Creating & Formatting Involves:
composing and designing the slides to emphasize the main points in the presentation
consistent use of fonts and colors on all slides
using transitions and animations to enhance the presentation, not be a distraction
utilizing graphics to help emphasize important information or help to convey a message

10. Practice
Involves:
developing speaker’s notes to assist when presenting, if wanted
running through the presentation as it will be presented
this will aid in learning the information and order to help present with ease
setting slide timings, if necessary

11. Presenting Involves: giving the presentation
utilizing equipment such as projectors, televisions, clickers, etc.
be sure and practice using any technology which will be used in the presentation, if possible

13. Show the Microsoft® PowerPoint® in the Workplace video segment
Instructions:
Show the Microsoft® PowerPoint® in the Workplace video segment

15. Microsoft® PowerPoint®
Can be opened by:
clicking on the program icon on the Start Menu
double-clicking on the icon of a previously created PowerPoint® presentation
double-clicking on a shortcut to the program

16. Microsoft® PowerPoint®
When opened by clicking the program icon or double-clicking a program shortcut opens a window with options to create a new, blank presentation, a template or a recently opened document or other documents
to open one of these options, click on the icon for the option wanted and it will open in the program window

17. Templates
Are sample files which contain some formatting and can be customized to serve as a starting point for a new presentation

19. Show the Opening Presentations & Templates video segment
Instructions:
Show the Opening Presentations & Templates video segment

21. PowerPoint® Window Layout
Active Slide- is the slide which is shown in the slide pane and can be edited; can be changed by selecting another slide in the thumbnail/outline pane

22. Ribbon Is the major organizational unit of the program
Contains tabs, groups and commands

23. File Tab When clicked, opens Backstage View
automatically opens the Info option by default
Holds the following options:
Info
New
Open
Save
Save As
Print
Share
Export
Close
Account
Options

24. File Tab/Backstage View
Info
contains commands to protect, inspect and manage the document
shows properties of the document

25. File Tab/Backstage View
New
contains:
thumbnails which can be clicked to create a new presentation from:
a blank presentation
a template
search box for more templates

26. File Tab/Backstage View
Open
contains the commands for:
opening previously saved presentations in a variety of locations such as:
recent locations
cloud-based storage
locations on the computer
browsing for files
opening recently opened files

27. File Tab/Backstage View
Save
if the file has been saved before, when clicked the command saves the file in its current location
if not previously saved, when clicked it opens the Save As screen

28. File Tab/Backstage View
Save As
shows sites where files can be stored such as:
the computer
recently used locations
offers the command to browse for other available locations

29. File Tab/Backstage View
Print
shows properties associated with printing the presentation such as:
preview of the file
number of copies
selected printer and properties
settings to be applied to the printed file
contains the Print button to start printing

30. File Tab/Backstage View
Share
contains commands to share the document by:
sharing links with people to view the presentation
ing
presenting online
publishing slides

31. File Tab/Backstage View
Export
contains the commands for:
creating a PDF/XPS version of the presentation
changing the file type
packaging the presentation for CD
creating handouts
changing file type

32. File Tab/Backstage View
Close
if clicked will exit the program

33. File Tab/Backstage View
Account
shows:
user information
customization options for Office programs
connected cloud services
product information

34. File Tab/Backstage View
Options
opens the PowerPoint® Options window where users can edit various program settings

35. File Tab/Backstage View
Can be exited by clicking on the arrow at the top left corner

36. Home Tab Contains the following groups: Clipboard
holds commands for cutting, copying, pasting, formatting painter and opening the clipboard
Slides
includes commands for adding new slides, changing layout, resetting slide layouts and adding and removing sections
Font
contains commands for formatting text such as specifying font type, size, case, color, effects and highlight

37. Home Tab Contains the following groups: Paragraph Drawing Editing
holds commands for formatting paragraphs such as adding bulleted or numbered lists, alignment, paragraph indent and spacing, paragraph background color and borders and visibility of non-printing characters
Drawing
contains commands to add, format and arrange shapes and textboxes
Editing
holds commands to find, replace and select text

38. Insert Tab Is composed of the following groups: Slides Tables Images
holds commands to insert new slides
Tables
contains commands to insert tables
Images
holds commands to insert pictures, screenshots and photo albums
Illustrations
consists of the commands to add shapes, SmartArt and charts

39. Insert Tab Is composed of the following groups: Links Comments Text
contains commands to insert hyperlinks and actions
Comments
holds the command for inserting a comment
Text
consists of commands to add text boxes, headers and footers, WordArt, date and time, slide numbers and objects
Symbols
holds commands to insert equations and symbols
Media
contains commands to insert video, audio and screen recording files

40. Design Tab Contains the following groups: Themes Variants Customize
consists of themes which can be added to slides
Variants
holds commands which are variations of the current theme which uses different color schemes
Customize
contains commands which can change the slide size and format the slide background

41. Transitions Tab Is composed of the following groups: Preview
contains the command to preview the transitions applied to the slide
Transition to This Slide
holds the commands to add transitions and edit effect options
Timing
consists of commands which can be used to add sounds, set slide timings and choose how slides advance

42. Animations Tab Contains the following groups: Preview Animation
contains the command to preview the animations applied to objects in the slide
Animation
holds the animation gallery and effect options
Advanced Animation
consists of commands which can be used to format animations
Timing
includes commands which can be used to control when animations begin, duration and order

43. Slide Show Tab Contains the following groups: Start Slide Show Set Up
consists of commands to begin the slide show presentation
Set Up
holds commands to set up the slide show, hide slides, rehearse timings, record the slide show, play narration, use timings and show media controls
Monitors
contains commands to specify the monitor and view Presenter View

44. Review Tab Contains the following groups: Proofing Insights Language
holds the spelling and grammar check tool and thesaurus
Insights
consists of the Smart Lookup command
Language
holds commands to translate text and set the language
Comments
contains commands to add, delete and navigate commands

45. Review Tab Contains the following groups: Compare Ink
holds commands to compare presentations, accept or reject changes, open the Reviewing Pane and end the review
Ink
consists of the command to open a pen/highlighter to mark on a presentation

46. View Tab Consists of the following groups: Presentation Views
contains different viewing options which can be applied
Master Views
contains different viewing options for Masters
Show
holds commands to show rulers, gridlines and the Navigation Pane
Zoom
contains commands to view the file at different zoom levels

47. View Tab Consists of the following groups: Color/Grayscale Window
contains commands to set which color settings are used for the presentation
Window
holds commands for viewing a presentation in the program window
Macros
consists of the command to create a macro

49. Show the Customizing the PowerPoint® Window video segment
Instructions:
Show the Customizing the PowerPoint® Window video segment

51. Shortcuts
Are key combinations which perform certain commands when pressed

52. Common Keyboard Shortcuts
Shortcut Keys
Command Completed
Control N
Open a new presentation
Control S
Save a presentation
Control W
Close a presentation
Control X
Cut content and place on the clipboard
Control C
Copy content to the clipboard
Control V
Paste content from the clipboard
Control A
Select all content
Control B
Bold selected content
Control I
Italicize selected content
Control U
Underline selected content

53. Common Keyboard Shortcuts
Shortcut Keys
Command Completed
Control E
Center-align text
Control L
Left-align text
Control R
Right-align text
Control Z
Undo the last action
Control Y
Redo the last undone action
Control K
Insert a hyperlink
Control P
Print a document
Control D
Duplicate the active slide
Control G
Group selected slide objects
Control Shift G
Ungroup objects

54. Common Keyboard Shortcuts
Shortcut Keys
Command Completed
Control Shift H
Show/Hide Notes Pane
Control M
Insert new slide F5
View slide show from first slide
Shift F5
View slide show from current slide
Alt F5
Opens Presenter View
Memorize keyboard shortcuts to increase your speed in completing common actions in Microsoft® Office programs.

56. Presentation Views
Control how the presentation is currently being seen
Include:
Normal
Outline View
Slide Sorter
Notes Page
Reading View
Slide Show

57. Normal View
Allows a user to edit the presentation slide-by-slide and navigate to different slides using the slide/outline pane

58. Outline View
Allows a user to view the slide and the text outline of the presentation’s contents in the outline pane

59. Slide Sorter View
Allows a user to see thumbnails of all of the slides in the presentation
Is the best view to use when a user wants to reorder slides in a presentation

60. Notes Page View
Allows a user to see how the presentation would look if notes pages are printed
the speaker’s notes can be edited easily in this view

61. Reading View Plays the slide show in the program window
this view shows all of the transitions and animations as they would appear in Slide Show view just in the program window rather than full screen

62. Slide Show View
Opens the presentation in full screen mode and plays all of the transitions, animations, narrations and preset timings which may be applied to the presentation
this is the view which should be used when presenting a presentation

64. Show the Viewing Presentations video segment
Instructions:
Show the Viewing Presentations video segment

65. Acknowledgements
Director of Brand Management Megan O’Quinn Graphic Editors Hilary Jasper, Megan O’Quinn Videography/Post Production Jake Saye Video Narrator Lora Cain Quality Control Director Angela Dehls
Collaborators
Stephanie Tullis
Business & Computer Technologies Educator
V.P. of Brand Management
Clayton Franklin
Executive Producer
Gordon W. Davis, Ph.D.
© MMXVIII
CEV Multimedia, Ltd.