1. Phase II: Needs Assessment
JCPS Planning and Program Evaluation
October 2018

2. Needs Assessment Deadlines:
Needs Assessment due October 24th in Eprove
New web-based platform: EProve Diagnostics
EProve Log-in site:

3. How to Login
All principals should have access to EProve Diagnostics. Principals can add users and other administrators for their school.
Trouble logging in? Call the JCPS Planning Department (502)

4. How to Add Users
Step 1. To add new users, click on the 3 lines in the upper left corner
Step 2. Click on Manage Users

5. How to Add Users Step 3. Click on ‘Add User’
Step 4. Complete the ‘Add User’ Information box and hit ‘submit.’
An administrator has access to grant user rights, assign diagnostics and control user access to the diagnostics (view, edit, delete, lock diagnostics, open diagnostics, etc…). Limiting administrator access per district/school is recommended.
Users can have access to either view or edit diagnostics at the district and/or school level.

6. Needs Assessment

7. Adding and accessing the Needs Assessment
Step 1. To start the report, click on the 3 lines in the upper left corner
Step 2. Click on Content Library (if you don’t see this option, someone with Admin rights at your school, such as the principal needs to complete this step)

8. Adding and accessing the diagnostic
Step 3. Click on the Kentucky Department of Education tab
Step 4. You will see the Phase II: Needs Assessment (Make sure to select the one for Schools- NOT Systems). Click on the vertical ellipses (3 dots) to ‘start the diagnostic with custom content.’

9. Needs Assessment
Step 5. Rename your diagnostic by adding your school name and school year

10. Needs Assessment
Step 6. Administrators can add other individuals to access this report by entering names in the access tab.

11. Needs Assessment
Step 7. To start the report, click on “Open Diagnostic”.

12. Needs Assessment 6 Open-Ended Questions on the Needs Assessment
Protocol: Clearly detail the process used for reviewing, analyzing and applying data results. Include names of school/district councils, leadership teams and stakeholder groups involved. How frequently does this planning team meet and how are these meetings documented?
Current State: Plainly state the current condition using precise numbers and percentages as revealed by past, current and multiple sources of data. These should be stated as objective facts, based solely on data outcomes.
Priorities/Concerns: Clearly and concisely identify areas of weakness using precise numbers and percentages as revealed by the analysis of academic and non-academic data points.
Trends: Analyzing data trends from the previous two academic years, which academic, cultural and behavioral measures remain significant areas for improvement?
Potential Source of Problem: Which processes, practices or conditions will the school focus its resources and efforts upon in order to produce the desired changes?
Strengths/Leverages: Plainly state, using precise numbers and percentages revealed by current data

13. Needs Assessment
Step 8. To complete the report, type a response under each question.

14. Needs Assessment: Helpful Resources
Your school’s Needs Assessment from last year (available in EProve under My Diagnostics)
KPREP Trend Data files (right click on links below, or go to Data on this page: bit.ly/2wN0e1H)
KPREP 2018 Profile KPREP 2018 Percent PD KPREP 2018 Gains Report
KY Open House Data:
To help address the potential sources of problems, review the KDE Resources on Key Core Work Processes (KCWP). These reflective questions help examine the various systems within a school (e.g., assessments, instruction, program implementation, culture/climate) that may impact your student outcomes.
KCWP 1: Design and Deploy Standards
KCWP 2: Design and Deliver Instruction
KCWP 3: Design and Deliver Assessment Literacy
KCWP 4: Review, Analyze and Apply Data
KCWP 5: Design, Align and Deliver Support
KCWP 6: Establishing Learning Culture and Environment 

15. Needs Assessment: Data Sources
KDE School Report Card (Note: report will be released in December 2018)

16. Needs Assessment: Data Sources
Examine disaggregated delivery targets

17. Needs Assessment: Data Sources
Find climate and culture data and Equity Scorecard data at this website:
JCPS Data Management Center:
Or Direct Link to JCPS Data Books:
books
Search for “DMC”
Data in the data books include:
Teacher Attendance
Student Attendance
Suspensions by Race and Gender
School Satisfaction

18. Needs Assessment: Adding Attachments
Attachments are optional, but may be particularly helpful in this diagnostic (for data charts, tables, etc.).
To add attachment, scroll to the bottom of the report to the “Attachments” section and click on “Add Attachment”
To add attachment, drag and drop the file (or Select the file) and add 1) attachment name, 2) attachment description, and 3) which question the attachment is uploaded for (may be more than one). Then click “Save.”

19. Needs Assessment: How to Submit
Unlike the past, there is NO submit button.
Click on the 3 lines and “My Diagnostics” to check status of your reports. If every question from the report is answered, Eprove will change the status to a check mark.

20. Needs Assessment: How to Download
Download the report for your records.

21. Questions? JCPS Planning and Program Evaluation
Florence Chang or Deven Vaught
Call: Or