1. Human Capital Management A Web based Software Solution
Developed by
E Connect Solutions Ltd
(Formerly Tayal Software Consultancy Services)
Contact :

2. Human Capital Management Solution
HCMS….An Overview
Human Capital Management Solution
Employee
Information
System
Payroll
Management
Leave
Appraisal
Policy
Managemnt

3. Employee Information System
Personal
Information
Name,
Father,DOB,
Gender,
Marital Status,
Contact Information
Adresss
,City,State
, Telephones,
Official
Date of Joining
Employee ID
PF Number ID
Department
Category
Level
Designation
Unit/Office
Pay Structure
Reporting
Reporting Head/
Appraiser
Functional
Head
Departmental
Access
System Administrator
Module Administrator
Employee Self Service
Movement
Promotion
Transfer
Resignation

4. Payroll Module----Overview
Salary Head Definitions
Salary Structures
Attendance
Recording
Taxation Module
Salary
Process
And
MIS
Integration
With
Primary
ERP

5. IT Infrastructure Set-UP
For E-appraisal
Router
Head office
Desktops
512k VPN BW
Data Centre Infrastructure
at Central Location
Firewall and
Router
Oracle 10G Database
Server
Application
Server running the
E-appraisal
Mail Server
Internet BW with
Minimum 512 kbps
Available BW
BSNL/ISP
Network
ISDN/BB//PSTN line
Access from Home
BB Router
Regional offices
Desktops
BB line

6. Appraisal-System Entities
UNIT REVIEW
COMMITTEE
(URC)
UNIT HEAD
REVIEW
( M4 and below)
FINAL
MANAGEMENT
APPROVAL ``
APPRAISEE
APPRAISER
CENTRAL
REVIEW
COMMITTEE
(CRC)
CEO REVIEW
(Sr Management
only)
INCREAMENTS/
PROMOTIONS

7. E-Appraisal Process Mid Term/Annual Assessment Objective Setup
Appraisee
Self Assessment
On Perfromance,
Attributes , training needs. Rating (A to E) through Statement template
Appraiser
Discusses and Assesses Performance, Attributes and Training needs.
Gives Overall rating to theAssessee after discussion /
work flow
Objective Setup
Appraisee
Gets an and Sets up Job Objectives
On-line
Appraiser
Discuss review
And freeze Job Objectives /
work flow
On-Line Management Review
Unit Head Review
Review of overall Rating of
M4 and above
Unit Review Committee
Unit Assessees based on
Normal Distribution of Ratings
Central Review Committee
Central level Assessees based on
CEO Review
Senior Management
Final Management Approval
CEO/HR Head gets an with
Ratings of all Committees.
He can either accept or send
Back for review to the committee.

8. HR Control
Entire Appraisal process driven by definable start and close dates
Start and close dates are definable for setting up job objectives ,Self appraisal , Appraisal.
Automated mails go with definable Mail matter before the start dates of a particular process
The full process is under administrative control of the HR managers
They can send customized mails to all Appraisee/Appraisers or any section of them for a particular unit/department
They can view the number of Appraisals completed or pending for a particular unit/department
Define/Setup the people who would covered under the Mid Term/Annual Appraisal Process.
Viewing of Appraisals by the employee can be controlled

9. Process Locks
All processes of Self Appraisal System including setting up Job objectives , Self Appraisal , Appraiser Appraisal are controlled by an Electronic Submit Lock
Once the Electronic Submit Lock is pressed by the Appraise he cannot do anything with his appraisal
Electronic Submit Lock is enabled only when the entire Self Appraisal process is complete.
The HR department has administrative rights to unlock a submit lock if required

10. Interface with Excel
The entire system has seamless interface with Microsoft Excel
There is provision to import data from Excel and almost all reports can be exported in Excel

11. Integrated Workflow
The Entire Process has got integrated Workflow with it.
Every process culminates with a flow of which notifies the effected entity.

12. Integration with Existing Payroll System
The Software can be custom Integrated seamlessly with the existing Payroll System of the Organization

13. Users access the system through a web based URL
Company Logo
Users access the system through a web based URL
Access is given based on their roles : User , HR Admin , System Admin

14. ABCD Ltd
Company Logo
All events of the System are kicked off by the HR Administrator by setting up System Parameters
He Sets up the Start date and Lock date for Setting up /Freezing Job Objectives and also the mail matter for the start up mail
Similar Start dates/Lock dates are also setup for Mid term Assessment , and Annual Assessment

15. Setting up Job Objectives

16. Company Logo
ABCD Ltd
Employee sets up his Job Objectives and Target Dates for same
He can set up N no of Objectives with a optional Target date
The Job Objectives are frozen by his Appraiser and are open till than
He can mail the Job objectives to his Appraiser , Export to an Excel file or Print. Them

17. As soon as the employee sets up all his Job objectives an e-mail goes to his Appraiser .
The subject and matter of all automatic s in the system are definable

18. ABCD Ltd
Company Logo
The Appraiser sees all the employees under him and the status of their Job Objectves

19. ABCD Ltd
Company Logo
He can Freeze the Job objectives or put his remarks for review.
This process continues till all his Job objectives are freezed. This process continues till all the Objectives are freezed.
He can also export/mail the Job objectives

20. Annual Self Appraisal

21. Company Logo ABCD Ltd There are 4 sections of Annual Self Appraisal
Guidelines for Self Appraisal
Performance
Personal and Managerial Attributes
Development Needs
Job Objectives are as per freezed and cannot be changed
He feeds his Self Assessment remarks
Employees above Level ‘X” feed their self assessment rating driectly.
Other Employees have to rate themselves through a Self Appraisal Template

22. He has to respond to a minimum of X statements
The Self Appraisal Template for each Job Objective has 10 Statements and 6 possible responses against each statement
The Appraise has to tick one response against each statement and his marked 5,4,3,2,1,0 against I ,II,III,IV,V,VI respectively
He has to respond to a minimum of X statements
His rating for the Job Objective is automatically calculated as the average of the above responses.

23. ABCD Ltd
Company Logo
Similarly he has to rate himself for various personal and managerial Attributes

24. Company Logo ABCD Ltd His assessment is Locked by pressing Submit Lock
Submit Lock is not pressed till all required Fields are filled
He can also Print/ Export the Entire Self Assessment
ABCD Ltd
Company Logo
He also feeds his various Development Needs , Strengths , Areas of Improvement and Training needs

25. Appraiser’s Assesment

26. ABCD Ltd
Company Logo
The Appraiser sees all the Assesses under him and the status of their Self Assessment locked or not.
He can open and view any locked Self Assessment form of any employee for whom he is an Appraiser.

27. ABCD Ltd
Company Logo
The Appraiser views the Self Assessment given by the Employee and discussed the same with him across the table.
He provides his rating against each Job objective as well as against each attribute.
He can also View the Mid Term Review of the Employee.

28. Company Logo

29. ABCD Ltd
Company Logo
The Assessor fills his final remarks and confirm that he has discussed the assessment.
The System generated an automatic Assessor Rating based on the weighted average of individual objective and attribute rating
He has an option of changing the System generated rating and give his own rating

30. Unit Head and Management /HR Committee Review

31. ABCD Ltd
Company Logo
The System has an option of defining multiple management review committees at each Unit level or at the central/HO management level.
Multiple members can be setup as a part of the committees and their own reviews can be hidden in their presence

32. ABCD Ltd
Company Logo
The Management committee can view all employees under it , their grade , SBU , unit , service years , age , last promotion and last 3 or 5 years ratings
It also views the System generated rating of the employee and the Appraiser’s actual rating.
It can view the entire Appraisal –Self and Appraisers appraisal , as well as Mid term review of any employee.
It can view various Rating Distribution reports – agewise , unitwise , SBU wise , department wise or overall.
Based on Distribution reports to be as near as Normal it gives the final Management committee rating

33. ABCD Ltd
The various distribution reports give the distribution of Ratings for the employees under that committee based on selected parameter –Age, Unit , Department ,Overall.
It also gives the Normal defined Rating Distribution.
The report can be generated for the Assessor rating or the Committee rating.

34. CEO/HR Head Approval

35. ABCD Ltd
Company Logo
The CEO/HR head can view the status of each management committee.

36. ABCD Ltd
Company Logo
He can view the Appraiser ratings as well as Committee rating of each Employee.
He can also view the actual Appraisal of each employee and the various Rating Distribution reports.
He can Accept the Appraisal system or send the same back to the committee for reconsideration.
If he accepts the same the Appraisal system of that committee closes.
The Appraisal System of the organization closes with the CEO closing all committees

37. Promotion Process

38. ABCD Ltd
Company Logo
Under the Promotion process the management committee views the Grade , Last Promotion , current designation , Educational Qualification , Current final rating and last 5 years ratings of all employees
The new designation and grade is marked against each employee based on above criterion

39. Increment Process

40. ABCD Ltd
Company Logo
Under the Increment process the HR department sees all the Employees , their final current ratings and current salary parameters
The rate of Increment is decided based on the Ratings and Promotion ,salary correction , for each employee as pre defined parameters.
The revised salary parameters are calculated by the system and data is exported to the Payroll System

41. ABCD Ltd
Company Logo
Automatic system defined Increment letters are printed from the system

42. Company Logo
Annexure to the Letter is the revised Salary Parameters of the employee

43. Customized mails

44. Company Logo
ABCD Ltd
during the entire Appraisal process the HR department can send customized mails to various employee groups – Assesses , Assessors , Unit Heads , committee members etc

45. Application system Requirements
Database Server
Xeon/2gbram/windows 2003 server/Oracle 10G cpu based license
Application Server
Xeon/2gb/Windows 2003 server
Client Desktop
Any desktop with with IE 5.0 or above
WAN connectivity
For remote users and branch offices
Connectivity should be of suitable bandwith
Connectivity with mail server for Workflow and mailing application to work

46. Application Deployment Of Appraisal Management System
Branch offices
Head office Data Centre
Router
Desktops
Oracle
Database
Server,
Broad Band/
VSAT
connectivity
small offices
Firewall and
Router
ISP
256k/512 kbps
Lease line as suitable
BB/ISDN/ PSTN line
Application Server running
the Appraisal Application
Mail Server
Mobile Users

47. Thank You