1. Formatting and Editing Skills
Apply formatting and editing features and operational keys appropriately.
EQ: Why is formatting applied to fonts, paragraphs, and pages?

2. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters
memos
reports

3. Parts of the Office 2010 Word Processing Window
Title bar – displays the filename of a document
Tabs– designate different categories of tools on the Ribbon
Ribbon – area that contains various tools used to perform various tasks in the Microsoft Office program
Scroll bar – allows you to scroll throughout a document that is too long to fit on one screen
Quick Access Toolbar– Area that contains general commands that are used often
Cursor – on-screen blinking character that shows where the next character will appear
Parts of the Office 2010 Word Processing Window
Zoom buttons – control the magnification (how large or small the information looks) of the information on the page
Document View buttons – control the way the page is viewed on the screen
EQ: Why is formatting applied to fonts, paragraphs, and pages?

4. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Typing Paper
Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.
Six lines equals one vertical inch.

5. Setting Paper/Page Size
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Setting Paper/Page Size
Click Page Layout Tab
2. Click Size Tool
Click desired size for page. (the default size is Letter 8.5” X 11”)

6. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.

7. Setting Page Orientation
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Setting Page Orientation
Click Page Layout Tab
2. Click Orientation Tool
Click desired page orientation. (the default orientation is Portrait)

8. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type

9. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Document Header
Header – allows you to type above the top margin
at the top of each page of a document
1. Click Insert Tab
2. Click Header Tool
3. Click on desired Header

10. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Document Footer
Footer – allows you to type below the bottom margin
at the bottom of each page of a document
1. Click Insert Tab
2. Click Footer Tool
3. Click on desired Footer

11. Center align – text is centered on the page
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Text Alignment
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Left align – text is lined up along the left margin
Right align – text is lined up along the right margin
Center align – text is centered on the page
Justified – text is lined up along both margins

12. Setting Text Alignment
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Setting Text Alignment
Alignment Tools
Justify
Left Align
Right Align
Center Align

13. Manual (doing it yourself) line spacing
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Line Spacing
Line spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document
Manual (doing it yourself) line spacing

14. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Setting Line Spacing
Computer controls line spacing; enter key only has to be pressed once after line spacing is set

15. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Word Wrap
Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
This text was entered using word wrap. There was no need for me to press the enter key manually because the text automatically “wrapped” to the next line when it reached the right margin.

16. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Font/Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout

17. Ways to format your font:
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Font/Text Formatting
Ways to format your font:
Font Size (Points)– Adjusts the height and width of the fonts keyed
Examples: Size 12 Size 14
Size 16 Size 18
Size 20 Size 24

18. Ways to format your font:
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Font/Text Formatting
Ways to format your font:
Font Color—Adjusts the color of the fonts keyed
Examples: Black Red Blue Green

19. Ways to format your font:
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Font/Text Formatting
Ways to format your font:
Font Enhancements/Attributes—Enhances the font with an added feature.
Bold—makes lines of text thicker to make them stand out more
Italics—makes text slant to the right
Underline—places an underline below the text

20. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Font/Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
Bulleted List
Item 1
Item 2
Item 3
Item 4
Numbered List
Item 1
Item 2
Item 3
Item 4

21. Font/Text Formatting Creating Bulleted Lists or Numbered Lists:
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Font/Text Formatting
Creating Bulleted Lists or Numbered Lists:

22. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Editing
Editing – the process of updating a word processing document to:
make changes
correct errors
make it visually appealing

23. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document

24. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Editing Features
Clipboard – temporary storage location for text or graphics that have been cut or copied
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
Click picture only to do a simple paste
Click Paste word to do a more advanced paste

25. Editing Features
Spell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary; errors will be underlined in red

26. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Editing Features
Grammar Check – the word processing feature that checks selected words in a document for incorrect grammar use; errors will be underlined in green

27. EQ: Why is formatting applied to fonts, paragraphs, and pages?
Editing Features
Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.

28. Vertical Centering When text is centered between the top and bottom
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Vertical Centering
When text is centered
between the top and bottom
margin
Commonly used when
formatting:
Invitations
Announcements
Title pages

29. Setting for Vertical Centering
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Setting for Vertical Centering 1 3 2 4

30. Shift – Used to capitalize alphabetic keys and type symbol keys
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Operational Keys
Home – moves the cursor to the beginning of a line
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Page Up – moves one screen above the current cursor position
Escape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Num Lock – locks the numbers of the numeric keypad
Delete – deletes text directly in front of (to the right of) the cursor
Page Down – moves one screen below the current cursor position
End – moves the cursor to the end of a line
Caps Lock – Locks the alphabetic keys in uppercase
Enter – used to move the cursor down to the next line
Shift – Used to capitalize alphabetic keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Control (Ctrl) – used with other keys to execute (carry out) out commands
Arrow keys – move the cursor in the direction of the arrow, one character at a time

31. Name/Station_________________________
Handout for notes!

32. Combine operationa keys to save time!!!
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Combine operationa keys to save time!!!
Control and Page Up – quickly moves you to the first page of a multi-page document
Control and Home – quickly takes you to the first line of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document

33. Function Keys Allow you to quickly access frequently used functions
EQ: Why is formatting applied to fonts, paragraphs, and pages?
Function Keys
Allow you to quickly access frequently used functions
Examples:
F1 – allows you to access the Help feature
F7 – allows you to access the Spell Check feature