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Signature: Microsoft Word 2003

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Presentation on theme: "Signature: Microsoft Word 2003"— Presentation transcript:

1

2 Signature: Microsoft Word 2003
Chapter 22 CREATING AND MODIFYING STYLES

3 Performance Objectives
Format a document with the AutoFormat feature Format text with the Style Gallery Create and apply a style Assign a shortcut key combination to a style Modify a style Remove, rename, and delete a style Copy a style to and delete a style from the Organizer

4 Style Concepts Formatting that is applied to a variety of documents on a regular basis, or that maintains consistency within a publication, can be applied to text using a style. A style is a set of formatting instructions saved with a specific name in order to use the formatting instructions over and over.

5 Displaying Predesigned Styles
click to display Styles available for template Shift + click to display all styles

6 Methods for Applying Styles
Advantages Disadvantages AutoFormat quickest way automatically applies without you selecting less control over styles that are applied Style Gallery document preview is available less control over selection of styles Create Style format any way you want have to create and/or select a style for each element

7 Formatting with AutoFormat
Word goes through a document and applies appropriate styles. Format, AutoFormat choose this option to apply formatting to the open document

8 Formatting with AutoFormat…/2
When AutoFormat applies styles to a document, it also makes corrections as follows: Uses formatting rules to find and format headings, body text, lists, superscript, subscript, addresses, and letter closings Replaces straight quotes and apostrophes with typesetting quotation marks. Deletes extra paragraph marks. Replaces horizontal spaces inserted with the spacebar or the Tab key with indents. Replaces hyphens, asterisks, or other characters used to list items with a bullet (•) Immediately click the Undo button on the Standard toolbar to undo AutoFormat changes.

9 Changing AutoFormat Options
Tools, AutoCorrect Options add or remove check marks as desired

10 Formatting with the Style Gallery
Format, Theme choose a template and preview the document

11 Formatting with the Style Gallery…/2
When you select a template at the Style Gallery, the template styles are available at the Style button and at the Styles and Formatting task pane. paragraph styles character styles

12 Creating Styles If all of the predesigned styles do not contain the formatting you desire, you can create your own style in two ways: apply desired formatting to a paragraph and then save instructions in a style specify formatting for a particular style without applying them to text Naming styles: avoid using the names already used by Word should give you an idea what the style will accomplish maximum of 213 characters can contain spaces and commas is case-sensitive do not use backslash (\), braces ({}), or semicolon (;)

13 Creating a Style by Example
using the Style button position insertion point click down-pointing arrow type unique name and press Enter

14 Creating a Style by Example…/2
using the New Style dialog box position insertion point in paragraph Styles and Formatting button or Format, Styles and Formatting type a name

15 Creating a Style Using the New Style Dialog Box
A style can be created before you use it rather than creating it by example. Styles and Formatting button or Format, Styles and Formatting type a name specify type select desired formatting options

16 Style Formatting Options
Choose this To select this type of formatting Font Font, style, size, color, superscript, subscript, and character spacing Paragraph Paragraph alignment, indentations, spacing, and line spacing (not available for character style) Tabs Tab stop measurements, alignment, leaders, or clear tabs Border Border location, color, style, and shading (not available for character styles) Language Language that the spell checker, thesaurus, and grammar checker use for the current paragraph Frame Horizontal and vertical positioning of object, size of object, and text wrapping style Numbering Bulleted and numbered paragraphs in various styles (not available for character styles) Shortcut Key Display Customize Keyboard dialog box with options for identifying shortcut key command

17 Applying a Style Applied to paragraph where insertion point is positioned (or select several paragraphs). select from Style list OR select from Styles and Formatting task pane

18 Assigning a Shortcut Key Combination
open document, Format, Styles and Formatting insert the shortcut key combination

19 all text to which that style has been applied changes accordingly
Modifying a Style open document, Format, Styles and Formatting make desired changes all text to which that style has been applied changes accordingly

20 Creating a Style by Modifying an Existing Style
open document, Format, Styles and Formatting type a new name make desired changes

21 Creating and Modifying a List Style
Format, Bullets and Numbering The new list style is saved with the current document.

22 Removing a Style from Text
Undo – to remove immediately after applying apply a new style OR Edit, Clear, Formats click

23 You cannot rename Word’s standard styles.
Renaming a Style open document, Format, Styles and Formatting type a new name You cannot rename Word’s standard styles.

24 Deleting a Style open document, Format, Styles and Formatting
You cannot delete Word’s standard styles. Any text to which that style is applied is returned to the Normal style.

25 Copying a Style to a Template
Tools, Templates and Add-ins, Organizer button styles available in current document styles available in Normal template

26 Deleting a Style from a Template
Tools, Templates and Add-ins, Organizer button click the style click

27 Commands Review How do you format a document with AutoFormat?
Format, AutoFormat

28 Commands Review How do you undo AutoFormat changes?
Immediately click the Undo button on the Standard toolbar to undo AutoFormat changes.

29 Commands Review How do you display the Style Gallery dialog box?
Format, Theme

30 Commands Review How do you display the Styles and Formatting task pane? Styles and Formatting button or Format, Styles and Formatting

31 Commands Review How do you display the Organizer dialog box?
Tools, Templates and Add-ins, Organizer button

32 FORMATTING WITH MACROS
Coming Next Chapter 23 FORMATTING WITH MACROS

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