1. Finance Robotics, a Customer Perspective by RIOCAN
Yaso Sivananthan
August 15th 2018

2. Your presenters

3. Content Forza Consulting RIOCAN Introduction
AI Powered Solutions for EnterpriseOne
SCANMAN in JD Edwards E1
RIOCAN
AP Requirements
Value drivers for Finance Robotics
Value drivers for Vendor Portal

4. RIOCAN

5. +250 20 55 2 1 5 Forza Consulting Customers Countries Consultants
Office locations 1
Concept 5
INFOCUS
Sessions

6. Finance Robotics
Process Automation

7. True AI Powered Solutions

8. Transitioning from data entry to data validation
OCR
Intelligent data extraction for invoices
Digital docs / paper-based / scanned images / e-invoices AI
Predictive Algorithms
Natural language recognition
Transitioning from data entry to data validation

9. SCANMAN Native to JD Edwards
E1 Technology & Functionality
Real Time Invoice Processing
Invoice data + Picture directly available in E1
Direct access to masterdata
Cross references
Voucher Match Automation
Approval Workflow

11. Approval Workflow Monetary approval limits Auto & Manual workflows
Cost invoices
PO Based Invoices
Prior to and after matching

12. Mobile Connectivity

13. RIOCAN customer perspective

14. AP Automation Value Drivers
Enhance AP Efficiency
OCR Technology
(Auto)Approval Workflow
Invoice (auto) Matching
Reduce the cost of AP transactions Cost
Reduction in Process time
Eliminate the 3rd party Images storages cost
Reduce the Check stock paper cost
Reduce the postage cost

15. Riocan Paper Base AP Process (Before Centralization)
Processed Around Invoice per Month
Vendors
Site Admin 60 Users
AP Users
10 Users
Treasury
Payment Approvers
Highlights of this process
Invoices are received and processed in multiple locations (Regional offices & property sites)
Manual data entry of invoice information and manual matching.
Invoices are received in paper format No visibility on the process.
Manual invoice approvals required.
Invoice images are captured by third party vendor, after payment processing.
Vast majority of payments made by check.
Mailed paper invoices

16. Riocan Current AP Process (Centralized)
Processed Around Invoice per Month
Notification to the site Admin on Following;
1. Missing PO receipts
2. Amount Mismatch
Electronic Capture
AP Review –Image/Data Capture
Treasury No
Payment Approvers
Voucher Match
PO Based Invoices
Yes
Vendor Bank
Electronic Payment File
Scan paper
AP Review –Image/Data Capture
PDF Format
Tool
Non-PO Based Invoices
Voucher Creation
GL Coding - Site
Tool
Invoice Approver

17. Key Sucess Success Factors Impact
Business Department’s adherence to procurement process:
Issue POs on time
Accurate receipt on goods and services in JDE
Automated matching reduces the manual effort required, and enables straight through processing.
Centralized scan & process
Eliminates the labor-intensive photocopying and “great paper chase”.
Visibility of “real-time” invoice process status and digitized invoice image.
Vendor communication and education - vendor adoption to change in process
Correct invoicing enables prompt & accurate payment and better supplier relationships.
Reduce Storage cost
Images are saved in JDE (File server) as Media object

18. Vendor Portal Working on it

19. Vendor Portal Value Drivers
To design and develop a self-serve portal that allows RioCan's vendors to submit and manage their invoices to RioCan digitally.
Automated invoice validation
Allow electronic submission of work completion and other documents at the time of invoice submission
Enhanced visibility to our vendors on the status of their payments
Automating invoice approvals
GOAL: Gaining efficiency and allowing vendors to enter data points and interface directely to the ERP system. (Using AIS capabilities)

20. Please complete a session evaluation
Session ID: #JDE
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