1. Manage your documents CIRCABC Module 1 DIGIT A3
By DIGIT-CIRCABC-SUPPORT
Thursday, December 27, 2018

2. Content What is CIRCABC? Enter your interest group Manage your account
Visit the Library
What is the Library?
Create Space
Upload a document
Modify the properties of a document
Download a document
Make a link / Copy / Cut

3. Content Visit the Library Update a document
Checkout / Checkin a document
Manage multilingual content
Import (Bulk-Upload)
Deal with notifications
Ask for support
Contact

4. What is CIRCABC?
CIRCABC is a web-based service provided by the European Commission. It is used to create collaborative workspaces where communities of users can work together and share information and resources
CIRCABC is a service managed and provided by ISA framework
OSS (Open Source Software version) of CIRCABC is available on Joinup:

5. What is CIRCABC? Try CIRCABC as an online service at
(production)
(testing)
(training)
CIRCABC is accessible via your ECAS account

6. What is CIRCABC - Interest group
Through CIRCABC, you can manage content, administer users and communicate via collaborative groups called Interest Groups
Interest Group
Information
Library
Main folder
Release documents
Brainstorming
Meeting
Events
Newsgroups
Report topic
Organization
Members

7. Enter your interest group
Once logged with your ECAS account you can see all your Interest groups from the main page of CIRCABC

8. Enter your interest group
Information in CIRCABC: a three-level structure
Headers
Header: a set of categories
Category: Contain interest groups

9. Enter your interest group
private workspace shared by a community of users

10. Enter your interest group
Via a link or a bookmark made from the main page of the interest group

11. Enter your interest group
Via a link or a bookmark

12. Manage your account
Once logged… You can access Administration from anywhere inside CIRCABC

13. Manage your account Check your memberships
You can remove your memberships

14. Manage your account
Take a look at the events & meetings scheduled

15. Manage your account

16. Visit the library
The Library is the place where the documents are stored, shared and managed
This service is made of spaces & content
Any space can contain sub-spaces & content

17. Visit the library
Library = spaces + content

18. Visit the library
The spaces are structured like the Library itself

19. We can see only what we may do
Visit the library
You can perform different actions depending on your role in the library
Access through role Access
Access through role : Author
We can see only what we may do

20. Visit the library – Create space
Create space (Create a folder in your library)

21. Visit the library – Create space
Insert the title and click on 'Create space'

22. Visit the library - Upload a document
Add Content (Upload document to the Library)

23. Visit the library - Upload a document
Browse , upload, add main properties and click on 'Finish'
You can disable the notification mechanism for each upload

24. Visit the library - Upload a document

25. Visit the Library - Upload a document
The document is now accessible from the Content pane

26. Modify the properties of a document
you may see some properties from the main page of the library, depending on how the leaders have configured the library

27. Modify the properties of a document
Else, you can reach the details page via the icon titled View details 

28. And modify the properties of a document

29. Download a document

30. Download a document
You can download by from the “content” pane or from the properties of the document

31. Link to a document inside the library
Copy the document and paste it as link

32. Link to a document inside the library
The link is accessible from the ‘content’ pane of the space where it was set

33. Update document Update and upload the new version (1) OR
Use the Checkout / Checkin mechanism (2)

34. Update document - Checkout/in a document
Use the checkout action
A working copy is created

35. Update document - Checkout/in a document
The working copy looks like any other document (content, properties, actions)
Update the working copy

36. Update document - Checkout/in a document
Click on checkin
Then, you parameter the checkin
The version number is incremented

37. Manage multilingual information
Make multilingual through view details

38. Manage multilingual information
Enter the linguistic description of the source-document
Optionally, you can upload translations

39. Manage multilingual information
Adding translations is quite similar to uploading contents

40. Manage multilingual information
New properties are shown on the document ‘details’ page

41. Import – Bulk upload documents
Upload the contents along with their structure (folders and sub-folders)

42. Import – Bulk upload documents
Build an archive (.ZIP) containing
The documents to be uploaded
An index which includes the properties of these documents. The index is optional.

43. Import – Bulk upload documents
Browse, Upload and Import the ZIP file
Your upload will be available as ZIP file in the content part and extracted in a few seconds (depends on the workload)

44. Notification
To keep yourself aware of any upload made into the library of your Interest Group?
To follow at any time the conversations your fellow-members are exchanging through the newsgroups?

45. Notification
You can enable the notification for the entire library or a part of it

46. DIGIT-CIRCABC-SUPPORT
Ask for support
to your local service desk
Ask for opening a call for
DIGIT-CIRCABC-SUPPORT
Add as much detailed information as possible

47. Thank you for your attention!
Questions time
And for the questions we cannot answer :
Next training - Module 2
The guides (CIRCABC HUB) available in the category DIGIT in CIRCABC
The support team via your local helpdesk
Thank you for your attention!