1. To me to you: partnership in practice not in principle
Katie Davorn- Sheffield Hallam Students' Union
Reflect on the 'student engagement' role as a modern invention. Reference Liz Dunne's work

2. Setting the context
Started at Sheffield Hallam Students' Union December 2014
Previously had worked in Sheffield Students' Union
Student Rep System was predominantly run by the University

5. Sheffield Hallam University
ACES
6,776 students
D&S
9,503 students
Sheffield Hallam University
32,121 students
HWB
9,171 students
SBS
6,657 students

6. HIGHER OR LOWER

7. 17,657 Students at Sheffield Hallam are Female
Is the number of International Students Higher or Lower then the number of Female Students?

8. 3,450 International Students
LOWER
3,450 International Students

9. 3,450 Students at Sheffield Hallam are International Students
Is this Higher or Lower then the number of Mature Students?

10. HIGHER
11,491 Mature Students

11. 11,491 Students at Sheffield Hallam are Mature Students
Is the number of students from South Yorkshire and Humberside higher or lower than this?

12. 12,880 Students from SY or Humberside
HIGHER
12,880 Students from SY or Humberside

13. 12,880 Students at Sheffield Hallam are from South Yorkshire and Humberside
Is the number of Postgraduate Taught students higher or lower than this?

14. 5,800 Postgraduate Taught Students
LOWER
5,800 Postgraduate Taught Students

15. 5,800 Postgraduate Taught Students at Sheffield Hallam
Is the number of students aged 21 and under higher or lower than this?

16. 20,417 Students aged 21 and under
HIGHER
20,417 Students aged 21 and under

17. 20,417 Students aged 21 and under at Sheffield Hallam
Is the number of undergraduate students higher or lower than this?

18. 25,813 Undergraduate Students
HIGHER
25,813 Undergraduate Students

19. 25,813 Undergraduate Students at Sheffield Hallam
Is the number of Postgraduate Research students higher or lower than this?

20. 463 Postgraduate Research Students
LOWER
463 Postgraduate Research Students

21. The Ideal Student Rep System
Talk about the Departments and number of courses

22. The Ideal Student Rep System
Does it exist?
What does it consist of?
How is student feedback listened to? How is it fedback through the system?
How do we get to this point?
Talk about the Departments and number of courses

23. What did the Rep System look like in December 2014
Faculty Executive Reps (150)
Course Reps (1,500)
Students (35,000)
Talk about the Departments and number of courses

24. Student Representation Operational Group (SROG)
Run in partnership between the Students' Union and the University
Evaluate and improve the Student Rep system
Reviewed 2015
The purpose of the Student Representation Operations Group is to work in partnership to:
Ensure the consistent delivery of the student rep system, including course representatives, departmental representatives and student representation on University and Students' Union committees
Evaluate and improve the student rep system to ensure that it contributes to the ongoing enhancement of courses and University and Students' Union services
Support the personal development of student reps
To report regularly to Student Voice Committee on the operational delivery of student representation
To ensure implementation of priorities and recommendations to enhance student academic representation including the Students' Union's Student Rep Review
To evaluate the effectiveness of the student rep system
To review all aspects of the student rep system, such as recruitment, registration, training and support
To provide, develop and review guidance, information and support for relevant University and Students' Union staff delivering student representation
To collate and share good practice to improve the student rep system on an on-going basis.
To evidence and monitor the impact of student representation
To recognise and celebrate student rep achievement
To respond to organisational and policy changes within the University and the Students' Union that impact on student representation.
To receive and respond to reports from student reps in faculties.
To annually review and evaluate the group's own work and its objectives

25. Chair- Education Officer Secretary - Katie and Jill
Who attends?
Chair- Education Officer
Secretary - Katie and Jill
2 Faculty Staff (Academic and Professional Services)
Department Reps
4 x Faculty Academic Lead for Student Representation (SHU)
4 x Faculty Professional Lead for Student Representation (SHU)
Academic Quality and Standards Rep (SHU)
8 x Departmental Reps (two from each faculty)

26. The Chair
Champions Student Voice
Ensure Student Representatives are listened to
But what about a challenging Student Officer?

27. 3 Year Plan review Student Rep System Moving a lot of the Rep system
Rep Review- 2015
3 Year Plan review Student Rep System
Moving a lot of the Rep system
away from the University
(To me, to you)
SROG is responsible for this
Example of what group is responsible for

28. Before I reveal the Rep Review Recommendations- Who do you think should lead on these areas
On recruitment
On student rep development
On staff development in the partnership process
On rewarding/recognition for student rep work
On evaluation
In small discussion groups, explain who leads in each area in your institutions. List the pros and cons in each case.

29. The Big Reveal
Example of what group is responsible for

30. Which ones do you think have worked well?
Example of what group is responsible for

31. What has worked well?
Talk about the Departments and number of courses

32. What has worked well? Ensure Consistent Training for Course Reps
Ensure resources for Reps are appropriate and consistent
Example of what group is responsible for

33. What has worked well? Develop the Course Rep Conference and improve networking opportunities at Department and Faculty Level
Example of what group is responsible for

34. What has worked well? Presenting Alison Worsley
We welcomed a new role into the Academic Representation Team at Sheffield Hallam Students' Union
Example of what group is responsible for

35. Which ones do you think have sort of worked?
Example of what group is responsible for

36. Department Rep needs to be identified by Faculties
What is in the middle?
Department Rep needs to be identified by Faculties
The Student's Union leads on the recruitment and support of Department Reps with support from Faculties and central University bodies
Example of what group is responsible for

37. What is in the middle?
Create guidelines for Rep Recruitment and removal mechanisms which are adhered to
Formal resources and networking opportunities for staff delivering the Rep System. Creation of a hub to share information on Rep activity
Example of what group is responsible for

38. What is in the middle? Effective Student Representation on Committees
Creation of a Student Rep Agreement
Example of what group is responsible for

39. Which ones do you think have not worked so well?
Example of what group is responsible for

40. What hasn't worked so well
Creation of working groups to look at Distance Learning Representation and Postgraduate Representation
The creation of Faculty Forums
Example of what group is responsible for

41. What hasn't worked so well
Wins of the Student Rep system collated centrally
Faculty Specific Student Voice Reports
Minimum expectations for Reps on Committees
Example of what group is responsible for

42. Unexpected Wins
Example of what group is responsible for

43. What has been our unexpected wins?
Example of what group is responsible for

44. What has been our unexpected wins?
Example of what group is responsible for

45. What has been our unexpected wins?
Example of what group is responsible for

46. Unexpected Challenges
Example of what group is responsible for

47. What has been our unexpected challenges?
Example of what group is responsible for

48. What has been our unexpected challenges?
Academic buy in has been patchy
Changes in Staff- reliance upon individuals
Example of what group is responsible for

49. What has been our unexpected challenges?
What happens if feedback isn't acted upon?
Example of what group is responsible for

50. Getting academics involved
How does your institution engage teaching staff in the student representation and partnership process? What works well? Examples include:
Training (PgCert HE)
Rewards and recognition (Inspirational Teacher Award)
Institutional commitment (e.g. University USP or mission statement)
Staff will often complain about low student take-up of rep roles and other extra-curricular activity, but there is a flip side to this.Students have the most direct relationships with their academic staff but academics are often hard to engage in the student partnership process. ~How does this work in your area?

51. What is next? Rep Review Part 2!
Example of what group is responsible for