1. TOPIC FOR TODAY’S SESSION
CORRESPONDENCES
SPEAKER: MD. SHAFI-UL-ALAM
FORMER MDS, BPATC

2. CORRESPONDENCES mean WHAT and HOW?
Communication
Exchanges and interactions
Topic sentences
Direct Method
Indirect Method

3. Types of Correspondences
SMS
Letters
Official Letter
Business Letter

4. BASIC ELEMENTS OF BUSINESS LETTER
Letterhead/ Return Address
Dateline
INSIDE Address
Inside Address
Attention Line
Salutation (Gender/Mixed Punctuation)
Subject line

5. BASIC ELEMENTS OF BUSINESS LETTER….
Complementary Close
Signature Block
Information Notations
Abbreviated notation of enclosure
Initial of writer and typist (MSA:siraj)
Postscript

6. Sexist versus Gender neutral
Man-made Of human origin
Manpower Personnel/ workforce
Congressman- Congress member/Rep
Businessman -Business-person
Postman Mail carrier
Fireman Fire fighter
Cameraman - Camera-operator
Salesman Salesstaff

7. Example of Sexist/Gender-Neutral usages
The typical State University student eats his lunch at the Student Center
The typical State University student eats lunch at the Student Center
If any unauthorized person enters the security area, he will be penalized
The person who enters the security area, will be penalized (˂26)

8. Examples of Redundancies and Camouflaged verbs
In order for achieving food autarky, price subsidy is being given to farmers in fertilizers.
Fertilizers get subsidized to attain food autarky.
The constructions of 6 Flyovers have been accomplished by the Govt.
The Govt.has constructed 8 Flyovers

9. Examples of Camouflaged verbs
An arrangement was made(We arranged)
Control of water was not possible
We must bring about reconciliation of differences
The new policy involved the standardization of the procedures
Appearance, application, cancellation…

10. COMMON MISTAKES Commonly mispelled words:
We will visit Singapore recently
The Minister has shortly visited U.K.
Recently refers to near past
Shortly refers to near future
Commonly mispelled words:
Ocurrence/ transferency/ ocassion/ disentry / diarrea/liason/ liaison/ comittee/ parralel …..

11. YOUR BEST FRIEND AND GUIDE

12. THANKS FOR YOUR ATTENTION AND BEING WITH ME