1. 2018-2019 Physical fitness data reporting (SB 1873)
Simple Solution. Brighter Futures.
Physical fitness data reporting (SB 1873)
April 2018
Presented by: Melissa Lemons

2. SB 1873 Physical Fitness - Background
SB 1873, passed during the 85th legislative session (2017), amends TEC to require the following:
The Commissioner must complete a report on physical education (PE) provided by each school district;
publish the results on the Texas Education Agency’s website.

3. SB 1873 Physical Fitness - Background
Of the required report contents, the published report must include the following:
Number of PE classes offered at each campus in the district.
Number of days, classes, minutes offered each week by each campus
Ratio of students enrolled in PE classes in the district compared to the overall enrollment.
Average PE class size at each campus in the district.

4. The published report must include the following:
SB 1873 Physical Fitness - Background
The published report must include the following:
Number of PE teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach PE.
Whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section

5. SB 1873 Physical Fitness – How Will it be Collected?
Report Requirement
Data Source for Report Requirement
the number of physical education classes offered at each campus in the district and detail the number of days, classes, and minutes offered each week by each campus;
TSDS PEIMS (Eight new data elements being added with this proposal)
the ratio of students enrolled in physical education classes in the district compared to the overall enrollment;
TSDS PEIMS Staff Responsibility Data currently collected
the average physical education class size at each campus in the district;
the number of physical education teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach physical education;
State Board of Educator Certification (SBEC) ECOS system
whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section ;
School Health Survey administered by the Curriculum Standards and Student Support Division
whether the district allows modifications or accommodations that allow physical education courses to meet the needs of students with disabilities; and
whether the district has a policy that allows teachers or administrators in the district to withhold physical activity from a student as punishment.

6. SB 1873 Physical Fitness TSDS PEIMS Changes
The following elements were added to the StaffResponsibilitiesExtension complex type to indicate the number of minutes a PE class is offered each week by campus:
E1604 – NUMBER-DAYS-TAUGHT-WEEK-1
E1605 – NUMBER-DAYS-TAUGHT-WEEK-2
E1606 – NUMBER-DAYS-TAUGHT-WEEK-3
E1607 – NUMBER-DAYS-TAUGHT-WEEK-4
E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1
E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2
E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3
E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4

7. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

8. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1604
Data Element – NUMBER-DAYS-TAUGHT-WEEK-1
XML Name – TX-NumberDaysTaughtWeek1
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

9. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.

10. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1605
Data Element – NUMBER-DAYS-TAUGHT-WEEK-2
XML Name – TX-NumberDaysTaughtWeek2
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

11. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

12. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1606
Data Element – NUMBER-DAYS-TAUGHT-WEEK-3
XML Name – TX-NumberDaysTaughtWeek3
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

13. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 indicates the number of days in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

14. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1607
Data Element – NUMBER-DAYS-TAUGHT-WEEK-4
XML Name – TX-NumberDaysTaughtWeek4
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

15. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

16. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1608
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-1
XML Name – TX-NumberMinutesTaughtWeek1
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

17. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October

18. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1609
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-2
XML Name – TX-NumberMinutesTaughtWeek2
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

19. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

20. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1610
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-3
XML Name – TX-NumberMinutesTaughtWeek3
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

21. SB 1873 Physical Fitness TSDS PEIMS Changes
Definition:
E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4 indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

22. SB 1873 Physical Fitness TSDS PEIMS Changes
Element ID – E1611
Data Element – NUMBER-MINUTES-TAUGHT-WEEK-4
XML Name – TX-NumberMinutesTaughtWeek4
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - #####
Submission – Submission 1
Mandatory – No

23. Rule Text / Business Meaning
SB 1873 Business Validation Changes
The Teacher of Record for a Physical Education responsibility must be reported with the new fields listed in the business rule/meaning.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
If SERVICE-ID is a Physical Education course (" ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), and NUMBER-STUDENTS-IN-CLASS is greater than 0, then the following fields must not be blank: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4. F 1 X
TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, TX-NumberDaysTaughtWeek4, and TX-NumberMinutesTaughtWeek1, TX-NumberMinutesTaughtWeek2, TX-NumberMinutesTaughtWeek3, and TX-NumberMinutesTaughtWeek4 must be reported for Physical Education courses having TX-NumberOfStudentsInClass greater than 0.

24. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
Non-Physical Education and Non-Teacher of Record responsibilities cannot be reported with the new fields listed in the business rule/meaning.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
If NUMBER-STUDENTS-IN-CLASS is 0 or blank/not reported, or SERVICE-ID is NOT a Physical Education course (" ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), then the following fields must be blank/not reported: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4. F 1 X
TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, TX-NumberDaysTaughtWeek4, and TX-NumberMinutesTaughtWeek1, TX-NumberMinutesTaughtWeek2, TX-NumberMinutesTaughtWeek3, and TX-NumberMinutesTaughtWeek4 are only reported for Physical Education courses having TX-NumberOfStudentsInClass greater than 0, and not for any other courses.

25. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(new)
If NUMBER-DAYS-TAUGHT-WEEK-1 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-1 must be greater than 0. F 1 X
If TX-NumberDaysTaughtWeek1 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek1 must be greater than zero (0).
If NUMBER-DAYS-TAUGHT-WEEK-2 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-2 must be greater than 0.
If TX-NumberDaysTaughtWeek2 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek2 must be greater than zero (0).

26. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(new)
If NUMBER-DAYS-TAUGHT-WEEK-3 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-3 must be greater than 0. F 1 X
If TX-NumberDaysTaughtWeek3 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek3 must be greater than zero (0).
If NUMBER-DAYS-TAUGHT-WEEK-4 is greater than 0, then NUMBERMINUTES-TAUGHT-WEEK-4 must be greater than 0.
If TX-NumberDaysTaughtWeek4 indicates that this course is being taught at least 1 day that week, then TX-NumberMinutesTaughtWeek4 must be greater than zero (0)

27. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
If NUMBER-MINUTES-TAUGHT-WEEK-1 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-1 must be greater than 0. F 1 X
If TX-NumberMinutesTaughtWeek1 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek1 must be greater than zero (0).
If NUMBER-MINUTES-TAUGHT-WEEK-2 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-2 must be greater than 0.
If TX-NumberMinutesTaughtWeek2 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek2 must be greater than zero (0).

28. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
If NUMBER-MINUTES-TAUGHT-WEEK-3 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-3 must be greater than 0. F 1 X
If TX-NumberMinutesTaughtWeek3 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek3 must be greater than zero (0).
If NUMBER-MINUTES-TAUGHT-WEEK-4 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-4 must be greater than 0.
If TX-NumberMinutesTaughtWeek4 indicates that this course is being taught at least 1 minute that week, then TX-NumberDaysTaughtWeek4 must be greater than zero (0).

29. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
New rule to warn users about reporting number of days taught more than five in a week. School on days other than Monday through Friday is rare.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(new)
If NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, or NUMBER-DAYS-TAUGHT-WEEK-4 is not blank, then NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, and NUMBER-DAYS-TAUGHT-WEEK-4 should be 1-5. S 1 X
When required to be reported, TX-NumberDaysTaughtWeek1, TX-NumberDaysTaughtWeek2, TX-NumberDaysTaughtWeek3, and TX-NumberDaysTaughtWeek4 should be at least 1 and not more than 5.
Domain of Values is 0-7 therefore, created as Special Warning in order to capture what happened.

30. Rule Text / Business Meaning
SB 1873 Business Validation Changes cont’d
New rule to warn users about reporting number of minutes taught more than 1800 during the four-week period in October (includes last Friday in October).
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
If NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, or NUMBER-MINUTES-TAUGHT-WEEK-4 is not blank, then NUMBER-MINUTES-TAUGHT-WEEK-1 plus NUMBER-MINUTES-TAUGHT-WEEK-2 plus NUMBER-MINUTES-TAUGHT-WEEK-3 plus and NUMBER-MINUTES-TAUGHT-WEEK-4 should be less than or equal to 1800. S 1 X
When required to be reported, the total minutes for a Physical Education class should be less than or equal to 1800 minutes for the 4 weeks of October.

31. SB 1873 Physical Fitness Q & A
Question: When will the eight new data elements be reported? Answer: Submission 1. The new data elements can only be reported for the persons with staff responsibilities with PE service IDs. Staff with PE substitution responsibilities (PES PES00015) are not reported with the eight new elements. Additional Information: PE Course service IDs are " ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX "

32. SB 1873 Physical Fitness Q & A
Question: If multiple teachers are assigned to a particular PE course section, which PE teacher is reported with the elements? Answer: Only the Teacher of Record is reported with the Number of Students in Class (E0170) field greater than zero for each academic staff responsibility, and only the Teacher of Record is reported with the eight new data elements. See Rules: and

33. Questions?
Questions?