1. ExCEL/CBO Monthly Meeting
11/09/2016
Let’s Move That QAP BUS!

2. ExCEL/CBO Meeting Agenda
9: Breakfast & Networking
10-10:05 Welcome & Agenda Overview
10:05-10:40 Connecting ExCEL’s “WHY” to your organization “WHY”
10:40-11:10 Operationalizing our “WHY”
-BREAK-
11:15 – 11:35 QAP Journey: Mini-Checks
11:35 – 11:45 ExCEL Updates and Announcements
11:45-12:00 Exit Ticket

3. Speak your truth & allow others to do the same
Our Meeting Norms
Clean up your space (put trash, recycle and compost in appropriate bins)
Speak your truth & allow others to do the same
Cellphones on Silent
BE SAFE
BE RESPECTFUL
BE RESPONSIBLE

4. The Golden Circle “WHY” informs our “HOW” and “WHAT”
Turn and talk to a partner and share your “WHY”

5. Connecting to the Organizational “WHY”
Select 1-2 sentences from your CBO Mission Statement that exemplifies the CBO “Why”

6. Mission/Vision Statement
ExCEL has embraced the SFUSD’s commitment to student success by creating a responsive, intentionally designed system that encourages high quality programming.  
ExCEL strategically aligns its resources and efforts with SFUSD’s articulated priorities, and ensures compliance with the California Department of Education’s (CDE) grant guidelines and new state-wide Expanded Learning Quality Standards.  

7. Unpacking the “WHYs”
The QAP’s “why” is different than the CBO “why” because it operationalizes the components that are in alignment with SFUSD and Vision 2025. :

8. From the WHY to the HOW
ExEL partners with the CBO to support capacity building through multiple resources

9. Tools of the Trade: Supporting Adult Learning
Academic Alignment
Safe and Supportive Culture and Climate
Healthy Active Youth

10. Tools of the Trade: Supporting Adult Learning
Academic Alignment
Safe and Supportive Culture and Climate
We are in similar situations
Healthy Active Youth

11. Feedback Loop: How Do We Know What We Don’t Know?
Rating Scale: No actionable space

12. Feedback Loop System: Creates Structure to Find Out WHAT is Needed..
“Not enough time to truly and meaningfully integrate ideas into program”
“The push back from some staff”
“Time for buy-in from volunteers and staff”
“Our staff meetings are only minutes long”

13. SSCC - How to Support What is NEEDED
Time
Buy-in
Create Tools To:
Address Needs
Build Skills
Elevate What is Already Working

14. Shifted to Supporting Capacity of Site Coordinators:
Problem Solving Flow Sheet

15. Environmental Observation Form

19. Content vs. Skill
How can you use these tools to plan for the training, as well as model for site coordinators how to use the tools themselves?
Keep in Mind:
How do you know their needs are?
How will you move from content to skills?
How will blend it with your CBO culture?

21. What’s Happening on the QAP Journey?
Mini Check #1
Attendance Compliance Review (due in EMS by 11/8)
Mini Check Site Observation
Include the site team (principal, AL,) as much as possible

22. Mini-Check & Program Manager Binder

23. Page 47

24. Page 47

25. Reflection on Mini-Check Site Observations

26. Clarifying Questions:
Who is conducting the Mini-Check Site Observations?
How will you collect and use the information?

27. Probing Questions:

28. ExCEL Updates & Announcements
1. QAP Coaches
2. ExCEL SY Surveys
3. PM’s “Learning Labs”
4. Attendance Compliance Review
1. QAP Coaches
2. We are going paperless
3. They are due in EMS, and you the PM’s are responsible for this component as a part of the mini-check
4. Ask PM’s what they need from this “learning labs” Mele will send out a online survey to gather this information by next week. Please completed to make sure your voice is heard

29. Sample of Questions ExCEL has received regarding Attendance Compliance from SC’s:
“I just wanted to confirm who should we submit the EMS attendance compliance sheets to since Alice is on maternity leave. Also are we submitting them physically or scanning them like last time? Hope to hear from you soon.”
“How do I run the ADA reports on EMS to fill out the Attendance Compliacn Form?”
How come EMS locks on the 5th?
1. QAP Coaches
2. We are going paperless
3. They are due in EMS, and you the PM’s are responsible for this component as a part of the mini-check
4. Ask PM’s what they need from this “learning labs”

30. Let’s Move That QAP BUS!

31. Exit Ticket
Here’s Some Feedback
I Learned So Much!