1. RAIN Meeting
March 3, 2009

2. American Recovery and Reinvestment Act of 2009 (aka Stimulus $$ or ARRA)
What we know today:
Things are changing daily and information presented here is definitely subject to change
Additional Reporting and Monitoring Requirements
Special Reporting Requirements
Quarterly reporting due 10 calendar days after each quarter
Includes detailed subrecipient reporting
First report due from recipients – July 10, 2009
New Responsibilities
Spend the stimulus money quickly (and appropriately)
Be vigilant about spending rates. Will be closely monitored. May be penalized if not – i.e. agencies may reduce next year’s funding or award/monies will be rescinded
Forget old ways of conducting your business
PIs can’t take months to ramp up for the research
The law requires recipients to spend the money quickly to stimulate the economy
Includes monies to OIG for increased oversight and audit of these funds
Higher Transparency and Scrutiny
Requires “Strict Adherence” to cost principles, administrative regulations and award T/Cs
Subrecipient monitoring (over $25K) – Very Important
Timeliness Critical - Could lose funds over late financial or progress reports

3. ARRA Continued…
ARRA funds must be 1) tracked, 2) reported and 3) closed out separately from regular award funds, even if awarded as a supplement to an existing award.
New account #s will be assigned by DGCA for all ARRA monies, even if it is a supplement to an existing award
Subawards issued from ARRA funds must be closely monitored:
Timely issuance and execution of Awards to subrecipients
Timely invoicing by subrecipients and issuance of payments
Quarterly reporting requires detailed subrecipient data
New CFDA#s will distinguish ARRA funds
More details will follow once known -

4. Cost, Compliance and Reporting Group Update
F&A Proposal Update
Negotiations Underway -
Anticipate select department site visits by auditor approx. May 2009
Annual OMB A-133/04-04 Audits Complete –
Reports will be filed by March 31, 2009
Reports will be posted on DGCA Website
Annual NSF R&D Expenditures Survey Complete –
Filed January 2009

5. Cost, Compliance and Reporting Group Continued
Recharge Centers
New Template for Rate Development Introduced
Now Posted on DGCA Website -
University Financial Statements – FY08
Now Posted on DGCA Website -

6. Training and Development
Academic Personnel Certification Program
“Overview of Academic Appointments on Sponsored Programs”
Classes now being offered on all three campuses
Sign up via HR Website
Effort Reporting (PACE) Class Offered on all three campuses
Reminder: PACE Reports are Coming DUE!!!
REX User Group Kick-Off Meeting – March 2009
Introduction of “Brown-Bag” Information Sessions
First Session – Cost Transfers – May 2009
New Research Administrator Certificate Program To Be Developed
Survey to be sent out for feedback on what topics should be included

7. Grant and Accounting Group
E-Verify Implementation
Postponed to May 2009
SNJ Grants/Contract Planned Spending Cuts
RIAS
Reminder : When creating Journal Entries, please ensure you select “Actuals” not “Encumbrance”
Review of Administrative and Clerical Costs at Duke University
Review of RU Gift Fee Assessment Procedures Currently Underway

8. Grant and Accounting Group Continued
Tuition Remission
Overview of Current Process
Introduction of New Form to transfer Tuition Remission Costs
Now posted to DGCA Website
Completed form now to be ed to
Timely Reconciliation, Salary Reallocations and Transfers Requests
University Cost Transfer Policy
Online Query/Report of Student Tuition Details Update
Specifications Provided to OIT for Development

9. Grant and Contract Accounting Continued
New Initiatives – Redesign and Electronic Notifications
DGCA Notice of Award/Signature Card Go Live – April 2009
Use of Address Cited on Endorsement Form Section 8
Print, sign and return Signature Cards to DGCA
New RAIN Link on DGCA Website – PowerPoint of Mtgs Found

10. In Closing
Questions?
Suggestions for topics/guest speakers for upcoming mtgs?
Guest Speaker Cancelled Today : Elizabeth M. Dodemaide, Associate Director of Laboratory Animal Services

11. Questions, Comments or Feedback?
Please forward to
Michele Conlin