1. District Conference Training
DISTRICT 12 LEADERSHIP TRAINING
Sheila Davis
5/31/17

2. Training OBJECTIVES
Objective 1: To provide the conference committee an overview of district conference responsibilities
Objective 2: To provide the necessary tools to use in conference planning
Objective 3: To provide the opportunity to ask questions and seek advice from district trainer & other attendees

3. Early Things To Do • Select Conference Chairs
Read the D12 Policies and Procedures Manual 2015, pages
Section IV. District Conference
& Governor’s Seminar
D12 Website, Resources, Manuals
ZI District Conference Manual is also available but not D12 focused
ZI Website, MYZONTA, Governance, Manuals
• Determine Subcommittees and Select Chairs

4. Conference Committees/Positions
Treasurer
Hotel/Food/AV
Registration
Protocol
Credentials
Tellers
Speakers & Entertainment
Pages
Timekeeper
Zonta Store
International Rep Host
Inventory
Call to Conference/Conference Booklet/Save the Date

5. Procedures & Documents
District12 Website
zontadistrict12.org
Resources, Leadership Training
District Conference Training 5/31/17
District Conference Planning (Documents)
Members Only, 2017 District Conference Planning

6. Early Things To Do Work w/ Governor to Select a Theme Select a Venue
Begin Creating a Budget
Start Working on Meal Selection
Look at Previous Year’s Agenda
Think about Speakers/Breakout Sessions
Start Working on AV Needs

7. A Little More on These Subjects
Governor Responsibilities:
Agenda – Constantly changing, takes more time than you think
Call to Conference
Information & Voting s, President’s Checklist
Script – Start early
Seating Chart
Lt. Governor Responsibilities:
Awards Ceremony
Memorial Service – w/ assistance from a Club in Area
AV – Cost & Time Involved is HUGE - Get Outside Estimate –
Budget – Needs to be Approved by D12 Board before Call goes Out

8. A Little More on These Subjects
International Rep – Assign a Host
Speakers – Assign a Host
Save the Date – Get Out Soon
Call to Conference – Must be out at least 60 days prior – July 24th
– shoot for July 17th
Call/Skype/Zoom w/ Governor every 2 Weeks

9. Questions/Concerns not covered?
Conclusion
It’s a lot of work but when the conference weekend arrives relax and enjoy it!
Don’t hesitate to /call someone for help
Questions/Concerns not covered?