1. Tech Ed North America 2010
12/28/2018 4:38 PM
Required Slide
SESSION CODE: UNC309
Using Microsoft Exchange Server 2010 to Achieve Rich Coexistence with Exchange Online
Evan Dodds
Senior Program Manager
Microsoft Corporation
© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2. Tech Ed North America 2010
12/28/2018 4:38 PM
THINKING OF THE IN THE CLOUD? But wondering how workable it really is for YOUR organization…?
Do you like the high fidelity experience and fine-grained control you get with your on-premises Exchange organization?
Are you considering hosting some of your mailboxes in the cloud?
Are you worried about losing the former to gain the latter…? Well, worry no more!
Exchange Online Rich Coexistence gives you the look and feel of a single organization across the full on-prem and hosted surface!
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3. WHAT ARE WE TALKING ABOUT TODAY?
Tech Ed North America 2010
12/28/2018 4:38 PM
WHAT ARE WE TALKING ABOUT TODAY?
Overall: Preview of Exchange Online Rich Coexistence experience with Exchange 2010
Exchange Online Migration Overview
Rich Coexistence Feature-set
Federation Intro
Rich Coexistence Setup
Rich Coexistence Migration
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. Tech Ed North America 2010
12/28/2018 4:38 PM
EXCHANGE ONLINE MIGRATION OVERVIEW Menu approach - it’s not all Rich Coexistence out there!
What’s the source environment?
Exchange? Version?
Non-Exchange?
Do I even want to keep/migrate my old data?
What’s the desired end-state?
Fully hosted?
Long-term coexistence?
How quickly can you get to the end state?
Summary: There are a variety of customer-desired paths into the hosted service, so we have a variety of solutions to get you there.
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

5. CUTOVER vs COEXISTENCE “Can I do it in a weekend?”
Today’s Focus
Cutover
Coexistence
Executed over a weekend; switch the MX record
All users moved as part of a “big switch” to the cloud
No option to pilot mailboxes
No on-prem configuration or hardware requirement
Executed over some longer period of time (a week, a month, a year, etc)
No requirement to ever flip “a switch” – can run in coexistence scenario indefinitely
Requires on-prem configuration and hardware

6. RICH COEXISTENCE Simple vs Rich Coexistence Feature-set
Tech Ed North America 2010
12/28/2018 4:38 PM
Today’s
Focus
RICH COEXISTENCE Simple vs Rich Coexistence Feature-set
Feature
Simple
Rich*
Mail routing between on-prem and cloud (recipients on either side) 
Mail routing with shared namespace (if desired) on both sides
Unified GAL
Free/Busy and calendar sharing cross-prem
Out of Office understands that cross-prem is “Internal” to the organization
Mailtips, messaging tracking, and mailbox search work cross-prem
OWA Redirection cross-premise (single OWA URL for both on-prem and cloud)
Preserve Auth header (ensure internal is not marked as spam, resolve against GAL, etc)
EMC GUI tool (on-prem) used to manage cross-prem mailbox migrations
Mailbox moves support both onboarding and offboarding
No outlook reconfiguration or OST resync required after mailbox migration
* Rich Coexistence feature-set requires Exchange 2010 SP1 Hub+CAS on-prem and requires supplemental configuration steps (both on-prem and in the cloud)
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

7. RICH COEXISTENCE FEATURE-SET Cross-Premises Free/Busy and Calendar Sharing
Creates the look and feel of a single, seamless organization for meeting scheduling and management of calendar
Works with any supported Outlook client; the heavy lifting is done by the Exchange 2010 CAS servers and the MS Federation Gateway and is transparent to the client

8. RICH COEXISTENCE FEATURE-SET Cross-Premises Mail Tips
Creates the look and feel of a single, seamless organization. Correct evaluation of “Internal to” vs “External to” organization context.
Allows awareness and correct Outlook 2010 representation of mail-tips for size and quantity limits on DGs, etc.

9. RICH COEXISTENCE FEATURE-SET Cross-Premises Message Tracking
Creates the look and feel of a single, seamless organization.
Message tracking started from on-prem or from the cloud will track through to the edge of the combined organization
Tracking fidelity across 2010 servers will be identical to fully on-prem organizations (ie – high fidelity)
Tracking fidelity across pre-2010 servers will be identical to fully on-prem organizations (ie – lower fidelity)

10. RICH COEXISTENCE FEATURE-SET Cross-Premises Mailbox Search
Allows administrators to select/manage mailboxes for mailbox searches from on-prem or cloud-hosted mailboxes
Graphical representation allows to differentiate between on-premises and cloud-hosted mailboxes in the picker
Search results returned across all selected mailboxes, regardless of mailbox location!

11. RICH COEXISTENCE FEATURE-SET Cross-Premises OWA Redirection
Single URL
Allows mailbox access to OWA via a single URL (pointed to on-premises CAS)
Ensures a good end-user experience as mailboxes are moved in-and-out of the cloud, since OWA URL remains unchanged
Better Cloud log in experience
Log in experience can be greatly improved by adding your domain name into your cloud URL. So that you can access your cloud mailbox without the interruption of Go There page

12. RICH COEXISTENCE FEATURE-SET Cross-Premises Mailflow
Rich coexistence adds the ability to preserve internal organizational headers.
Most important header: Auth header
Allows us to treat a message from the cloud as authenticated. This means we trust the message and resolve the sender to a recipient in the GAL.
Restrictions specified for that recipient get honored.
When sender expanded in Outlook, GAL card is opened (not SMTP address).

13. RICH COEXISTENCE It’s what’s for dinner!
Tech Ed North America 2010
12/28/2018 4:38 PM
RICH COEXISTENCE It’s what’s for dinner!
Makes your on-prem organization and cloud organization work together like a single, seamless organization
Offers near-parity of features/experience on-prem and in the cloud
Seamless interactions between on-prem and cloud mailboxes
Migrations in and out of the cloud transparent to end-user
Next, let’s talk about how we get configured for Rich Coexistence
Don’t try this at home… yet. Exchange Online must upgrade to 2010 first.
Let’s do a little bit of “definitional housekeeping” and then move on to talk about how you set it up…
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

14. FEDERATION SCENARIOS “Federation” – the most overloaded word you’ll hear this week…
Dan Kershaw’s COS206 Session (Yesterday)
Sign-On Scenarios ADFSv2 - “Federated Identity”
User uses corporate credentials to access Online resources in the cloud
Single Sign-on cloud mailbox login
Direct Logon for LOB apps
Applies to all BPOS services, not just Exchange Online
Cross-prem Free/Busy, Shared Calendaring
Cross-prem Mailtips
Cross-prem Message Tracking
Cross-prem Mailbox Search
Cross-prem MRS authentication
Cross-prem OWA redirection (single URL)
Cross-prem Archiving
Delegation Scenarios – “Federated Sharing”
Services act on behalf of a user to access Exchange resources
Specific to Rich Coexistence features provided by Exchange Online
This Session

15. RICH COEXISTENCE SETUP Step 1 – BPOS Configuration Steps
Details
Required/ Recommended
Run through BPOS Onboarding Accelerator
As part of onboarding, the onboarding accelerator steps the admin over to “Rich Coexistence” guidance
Recommended
Configure Federated Identity
On-prem ADFS/Geneva server allows on-prem (single) identity to be used for cloud authentication
Configure Dirsync
On-prem appliance synchronizes on-prem directory/GAL with the cloud
Required
Enable Dirsync Writeback
Allows rich off-boarding with message reply-ability

16. RICH COEXISTENCE SETUP Step 2 – Exchange Configuration Steps
Details
Required/ Recommended
Install E2k10 SP1 server On-prem
On-prem E2k10 SP1 CAS/Hub server (also MBX role for some scenarios) required for rich coexistence features
Required
Configure Autodiscover Redirection
Allows on-prem targeted autodiscover Outlook client to redirect to cloud without prompts
Recommended
Implement Cloud Configuration Policies
Create configuration policies in the cloud to match (or complement) on-prem configuration policies (eg – ActiveSync policies, OWA policies, etc)
Configure RBAC in the cloud
Create/manage Role Based Access Control (RBAC) settings in the cloud to match (or complement) on-prem RBAC configuration
Configure Federation Trust / Org Relationship
“Federated Sharing”
Enable infrastructure for delegated Live namespace federation. Allows the following features:
Cross-prem Free/Busy, Shared Calendaring
Cross-prem Mailbox Search
Cross-prem Mailtips
Cross-prem OWA redirection (single URL)
Cross-prem Message Tracking
Cross-Prem Archiving
Configure Cross-prem mail routing
Configure cross-prem mail routing. This configuration ensures proper anti-spam/header handling for mail sent between on-prem and the cloud.

17. RICH COEXISTENCE – GUI MANAGEMENT Connecting on-prem GUI to the cloud
Once you have installed E2k10 SP1 on-prem and connected it to your Exchange Online 2010 organization, you can use EMC GUI for a number of the configuration steps on the previous slide!

18. RICH COEXISTENCE SETUP Federated Sharing
Most of the cool Rich Coexistence features require federated sharing be configured between on-prem and the cloud.
EMC in Exchange 2010 SP1 has GUI for this!

19. RICH COEXISTENCE MIGRATION You’ve configured for cross-prem, now it’s time to move!
Administrator uses EMC on-prem tool to manage mailbox moves and other administrative cross-premise tasks
Note: There is no requirement to move mailboxes on-prem to an E2k10 server prior to moving them to the cloud
Dirsync keeps GAL in sync as mailboxes are moved
Exchange 2010 CAS
Mailbox migration
Exchange 2010
Exchange 2003
Exchange 2007

20. RICH COEXISTENCE MIGRATION Cross-Premises Mailbox Move Experience
Cross-Premises moves just like on-prem
Cross-Premises mailbox moves driven out of EMC GUI “Remote Move” wizard
With federated sharing configuration in place, it eliminates the explicit-credentials requirement, allowing mailbox moves to be executed seamlessly to and from the cloud.

21. RICH COEXISTENCE MIGRATION The Stuff you need to know
It’s a true “online” move – user stays connected to their mailbox through the move
Client switchover happens automatically at the end
Traditional “offline” move when moving from Exchange 2003 source
Outlook uses Autodiscover to detect the change and fixes up the user’s Outlook profile automatically on the client machine
Since it’s a move (not a new mailbox + data copy), Outlook doesn’t see it as a new/different mailbox. End result = No OST resync.
Moves are queued and paced by the datacenter
Object conversion for mail routing happens automatically after data move
Mailbox on-prem gets converted to Mail-enabled user automatically
Admin can override this automation and stage the move-then-convert steps

22. RICH COEXISTENCE MIGRATION Mailbox Offboarding
Why might you care about offboarding?
Long term coexistence scenarios
Compliance requirements (retaining ex-employee data)
Piloting online but not committed to the move
What you need to know about offboarding?
Offboarding is available using EMC toolset while in Rich Coexistence scenario
Offboarding to on-prem E2k10 database is online mailbox move
Offboarding to on-prem E2k3/E2k7 database is an offline mailbox move
Can’t stay connected to cloud mailbox receiving mail during offline move
Offboarding without Rich Coexistence (ie – any other scenario, including V1 offboarding) is PST via Outlook or partner driven.

23. KEY TAKEAWAYS
Moving to Exchange 2010 On-prem sets you up for a smooth path to the cloud
It’s not the only option out there, but Rich Coexistence is super cool
You want it
“Federation” doesn’t always mean the same thing
Rich Coexistence setup has a bunch of steps, but it’s pretty straight-forward
Once you’re in fully-configured Rich Coexistence, toggling the federated sharing features on and off in Exchange is simple
These features are a real competitive differentiator and make the cross-premises Exchange Online experience quite seamless
Doing migrations in Rich Coexistence (including offboarding!) is really easy, and gives a great and seamless end-user experience

24. Required Slide
Speakers, please list the Breakout Sessions, Interactive Sessions, Labs and Demo Stations that are related to your session.
Tech Ed North America 2010
12/28/2018 4:38 PM
Related Content
UNC307: What's New in Archiving, Retention, and Discovery in Microsoft Exchange Server 2010 SP1
COS200: Cloud Computing Overview: Moving to the Cloud with Microsoft
COS203: Microsoft Business Productivity Online Standard Suite (BPOS) v.Next: What’s Coming Soon
COS204: Microsoft Business Productivity Online Standard Suite (BPOS) v.Next: Administration Automation Using Windows PowerShell
COS206: Microsoft Business Productivity Online Standard Suite (BPOS) v.Next: Identity and Access Solutions
COS12-INT: Microsoft Business Productivity Online Standard Suite (BPOS) v.Next: Identity and Access Solutions Drilldown
© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

25. Unified Communications Track Call to Action!
Tech Ed North America 2010
12/28/2018 4:38 PM
Unified Communications Track Call to Action!
Learn More!
View Related Unified Communications (UNC) Content at TechEd/after at TechEd Online
Visit microsoft.com/communicationsserver for more Communications Server “14” product information
Find additional Communications Server “14” content in the Technical Library, weekly technical articles at NextHop, and follow DrRez on Twitter
Check out Microsoft TechNet resources for Communications Server and Exchange Server
Visit additional Exchange 2010 IT Professional-focused content
Partner Link or Customer Link (Name: ExPro Pword: EHLO!world)
Try It Out!
Exchange 2010 SP1 Beta download is now available from the download center!
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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Tech Ed North America 2010
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© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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30. Tech Ed North America 2010 12/28/2018 4:38 PM
© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

31. Required Slide Tech Ed North America 2010 12/28/2018 4:38 PM
© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.