1. Executive Committee Meeting May 18, 2018
IT Governance Information Technology is a catalyst for productivity, creativity and community that enhances learning opportunities in an environment of unlimited demands and limited resources.
Executive Committee Meeting
May 18, 2018
• Adopting a strategic approach to information technology planning, budgeting and implementation at Cal Poly Pomona. •

2. Executive Committee Informational Items Accessible Technology Metrics
Web Accessibility
Instructional Materials
Procurement
CPP Accessibility Goals & Benchmarks
Textbook Adoption
Curricular Review
Digital Materials
Web Accessibility Communications/Training
Website Evaluation & Monitoring
overview of what the committee expects to accomplish for the year and be willing to take input and changes from the executive committee.

3. Accessible Technology Informational Items
Presenter: Carol Gonzales

4. Metrics – Web Accessibility
ATI Working Group
Metrics – Web Accessibility

5. Accessible Technology
Metrics – Instructional Materials

6. Accessible Technology
Metrics - Procurement

7. Accessible Technology
CPP Accessibility Goals & Benchmarks
Textbook Adoption
Curricular Review,
Digital Materials
Website Communications/Training
Website Evaluation & Monitoring

8. Accessibility Working Group
Textbook Adoption
Indicator of Success - Formally documented (e.g. Policy, Resolution or Procedure) to ensure the timely adoption of textbooks and other instructional materials with identified resources and the ability to gather process measures and distribute process measures. Also includes late- hire faculty and their timely adoption of materials.
Sample Metrics - Policy, resolution and/or procedures for timely adoption;
Current Status – Defined 2017
The draft of the policy was submitted to the Academic Senate. The policy has been given to the Academic Affairs Committee.
Indicator of Success
Formally documented (e.g. Policy, Resolution or Procedure) to ensure the timely adoption of textbooks and other instructional materials with identified resources and the ability to gather process measures and distribute process measures. Also includes late-hire faculty and their timely adoption of materials.
Sample Metrics - Policy, resolution and/or procedures for timely adoption;
Current Status – Defined 2017
The draft of the policy was submitted to the Academic Senate. The policy has been given to the Academic Affairs Committee.
If no instructor is assigned, the Department Chair or designee may assign “default” course materials/textbooks, if appropriate.

9. Accessibility Working Group
Curricular Review
Indicator of Success - Establish a process with resources to allow for the review of the accessibility of online courses before posting. Establish a process with resources for faculty and/or instructional staff to incorporate accessibility at time of course redesign.
Sample Metrics -
Course accessibility checklist; Remediation processes, procedures and resources.
Current Status – Initiated/Defined 2017
No confirmed resources assigned for remediation.
Course material is not reviewed for accessibility prior to posting or at time of course redesign
eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials.
Current Status – Initiated/Defined 2017
No confirmed resources assigned for remediation.
Course material is not reviewed for accessibility prior to posting or at time of course redesign
eLearning and ATI provide accessibility rubrics and tools to manually assess accessibility.
eLearning rubric for course accessibility and evaluation when working with faculty on course design or upon request.
eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials.
In process for 2018:
eLearning coordinating campus Blackboard Ally Pilot Program with projected 50 faculty to review course material accessibility when posting to BlackBoard (Faculty Center, eLearning, Ally Steering Committee). This is part of overall CSU pilot program for Blackboard Ally.

10. Accessibility Working Group
Digital Materials
Indicator of Success - Establish a procedure and provided resources with associated tools to verify the accessibility of curricular content and digital content before being published as well as after it is published.
Sample Metrics - Number of files evaluated/remediated
Current Status – Defined 2017
Digital materials are not verified accessible prior to publishing
No confirmed resources assigned for remediation.
Activities - Established Web procedure that describes evaluation procedures for audit, distribution of results and follow-up with campus members; IT Web Dev conducts evaluations for IT Web Dev developed and maintained web sites; eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials. Pilot for Blackboard Ally;
Includes Word, Excel, PowerPoint, PDF, videos, audio files, etc.
Activities - Established Web Policy that describes evaluation procedures for audit, distribution of results and follow-up with campus members; IT Web Dev conducts evaluations for IT Web Dev developed and maintained web sites; eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials.
eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials.
eLearning rubric for course accessibility and evaluation when working with faculty on course design or upon request.
Accessibility covered in training by eLearning and Web Dev.
eLearning and ATI provide accessibility rubrics and tools to manually assess accessibility.
Media vision captions videos for in-house developed videos.
In process for 2018:
ATI coordinating CommonLook pilot for accessibility of Office and PDF documents with projected 40 staff.
eLearning coordinating campus Blackboard Ally Pilot Program with projected 50 faculty to review course material accessibility when posting to BlackBoard (Faculty Center, eLearning, Ally Steering Committee). This is part of overall CSU pilot program for Blackboard Ally.

11. Accessibility Working Group
Web Accessibility Communications/Training
Indicator of Success - Establish a procedure to ensure that campus members involved in maintaining digital content are familiar with the web accessibility evaluation process; Establish an ongoing general campus communication that promotes web accessibility awareness.
Sample Metrics - Develop ongoing web training program for web content contributors; Develop and implement holistic web training program available to faculty and staff.
Current Status – Defined 2017
Lack of a consistent training program that ensures those maintaining digital content are familiar with web accessibility evaluation process and tools
Activities - Announcements and training through Poly Updates and Faculty Center/eLearning workshops/messages, Web Dev, eHelp and web sites; Accessibility communications and assessment for IT purchases and renewals via the ATI Review process
Activities - Irregular announcements and training through Poly Updates and Faculty Center/eLearning workshops/e-messages, Web Dev, eHelp and web sites.
Accessibility communications and assessment for IT purchases and renewals via the ATI Review process
Training offered through CSU ATI Web Community of Practice
In process for 2018:
Accessibility included in President’s annual campus compliance message
Lynda.com content identified for initial training
Evaluation of comprehensive ongoing role-based training application
ATI coordinating CommonLook pilot for accessibility of Office and PDF documents with projected 40 staff.

12. Accessibility Working Group
Website Evaluation & Monitoring
Indicator of Success - Establish a follow-up procedure that tracks remediation or replacement of documented compliance issues; Establish a procedure to ensure that campus members involved in maintaining websites and web applications, are familiar with the web accessibility evaluation process; Establish a procedure to distribute evaluation results to campus members and vendors responsible for digital content maintenance.
Sample Metrics - Establish a procedure that describes evaluation procedures for audit, distribution of results and follow-up with campus members; Execute regular audits with WCAG 2.0 criteria that lists items for remediation and provide to the responsible areas; Tracking procedure to capture progress and resolution of remediation/compliance issues.
Current Status – Defined 2017; Remediation process and follow-up not formalized or documented; Inability to track remediation or replacement of reported compliance issues.
Activities - CSU ATI annual status report now includes web accessibility performance report which is distributed to President’s Cabinet
Activities
Cryptzone Compliance Sheriff used for campus website compliance scans
Web Dev, ENGR and ASI perform accessibility scans for their areas and work with their contributors to remediate the issues.
ATI review process provides testing feedback to campus members and vendors at time of purchase/renewal.
CSU ATI annual status report now includes web accessibility performance report which is distributed to President’s Cabinet.
In process
IT Quality Analyst hired to perform WCAG 2.0 compliance testing for ATI reviews, reported compliance issues, and changes to the IT-supported web environment.
Campus website audit performed November Next audit for all campus websites beginning May 2018.
CPP and CSU evaluating tool for website compliance scanning