1. OAKS Online (Required for DTCs, STCs, and OAKS Online TAs)

2. OAKS Online
Objectives
Understand how to navigate the OAKS Online Test Delivery System and the processes related to online testing
Administer OAKS Online appropriately

3. Schedule 2012-13 OAKS Online Test Window: Nov. 6 – May 22
Only one opportunity available between Nov. 6 and Jan. 2
Each test opportunity is subject to a 45-day expiration period

4. Before Testing OAKS Online
Review Appendix B of the Test Administration Manual, as well as the appropriate subject-specific Appendix (Appendix C – F) and your training notes
Identify students to be tested and their test settings
Make sure you have the correct SSID for each student
Identify students who need side-by-side English- Spanish or who are taking the Braille or Extended formats
Identify students who need accommodations
Provide students with opportunities to
become familiar with the test format
and technology
-Appendices of the TAM are available online. Appendix B contains instructions on how to prepare for the test, the procedure for administering the test, and student directions. Appendices C (Reading), D (Math), E (Science), and F (Social Sciences) contain allowable resources by content area and other content area-specific information.
-Practice tests are available online at the OAKS Portal to familiarize TAs and students with the test format.

5. Overview of Test Delivery System
OAKS Online
Overview of Test Delivery System
TA Interface
Administer online tests , track progress, and manage students testing in your session
Adjust test settings for individual students before they are approved to start the test
Approve and submit print requests from students
Student Interface
Secure online test that must be accessed via a secure browser
General Education Student Interface
Braille Interface
-TA Interface is used by TAs to create/manage test sessions, change student settings, administer tests, and process print requests.
-Student Interface is used by students to access the secure OAKS Online tests. The student interface must be accessed through the current-year secure browser posted to the OAKS Portal. There are two versions of the interface: the general education student interface allows students to test in English or English-Spanish. The Braille Interface is used by students who use Braille. It is set up to interact with Braille support technology to provide students with access to a Braille format of the test.

6. TA Interface at A Glance
OAKS Online
TA Interface at A Glance
Used to create and manage test sessions and approve students
All information is visible on one screen
Tests in session
Students needing approval to start testing
Students with tests in progress
Print requests
-The OAKS Online TA User Guide includes detailed screenshots and instructions for using the TA interface to create and manage test sessions. The training site available through the OAKS Portal allows TAS to practice setting up practice test sessions and can be used to administer the practice test to students
-The following slides will walk you through the steps of creating sessions, approving students, and monitoring student progress through the TA Interface.

7. TA Interface, cont’d Create and Manage Test Sessions OAKS Online
List of available tests automatically displays upon logging in and remains on screen while monitoring students
Select the tests for inclusion in the session and click [Start Session]
System generates a Session ID that students will use to log in
Test sessions automatically expire upon TA logout
Sessions cannot be resumed
Students may resume a paused test in any new test session that includes the applicable test subject and grade
Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing
-Creating sessions is simple. As soon as TAs log in they are presented with a list of tests. All they need to do is select the tests to be included in the session and click Start Session.
-The system will then generate a Session ID that students will use to log into the test session

8. TA Interface, cont’d Student Test Settings and Approvals OAKS Online
Approvals Preview (right) allows TAs to see students that need to be approved while monitoring test progress
The complete list of students awaiting approval will display on a pop-up screen
-As students log in, they will appear in the top right corner of the TA interface. This list will automatically update as students log in, or the TA can manually refresh the list by clicking the “Refresh” button.
-To review and approve students to start testing, click on “Approvals.” This will bring up a pop-up screen that displays all students waiting for approval. The system will allow the TA to approve all students. However, to avoid accidentally giving students the wrong test (an impropriety), it is strongly recommended that TAS review individual student names and test settings before approving students to test.
-To review student test settings for a student, click on the “See / Edit Details” button for that student.

9. TA Interface, cont’d Student Test Settings and Approvals, cont’d
OAKS Online
TA Interface, cont’d
Student Test Settings
and Approvals, cont’d
Clicking the “See / Edit Details” button will bring up the list of all test settings in place for that student. Editable test settings include language, print size, color choice, and computer-based read-aloud. From this screen, the TA can also see but cannot update the Print on Request restricted resource settings for a student. This setting can only be updated in TIDE by a DSA or DTSA.

10. Student Test Settings Language English Spanish Braille OAKS Online
Important: Language setting must be set before a test opportunity is approved to start. Once approved, language cannot be edited!
Language
Configurable by test subject via TIDE (but can also be adjusted in TA Interface for that specific test opportunity)
English
Spanish
Mathematics, Science, Social Sciences, and Writing can be administered in side-by-side English-Spanish
For Grade 3, Reading can be administered in Spanish only as a native-language assessment (this is not an English-Spanish side-by-side test)
Braille
Mathematics, Reading, Science, and Social Sciences can be administered in Braille
Directs Student Interface to the Braille Interface
-It’s essential that TAS verify the language setting before approving a student to start a test opportunity. Once a test opportunity has been approved, the language for that opportunity may not be edited. For students who need access to Spanish or Braille, accidentally approving a test in English could mean the student loses that opportunity.
-Grade 3 Spanish Reading is not a side-by-side assessment. TAs should be careful to ensure that the language is set appropriately before approving students to take this test.
-If Braille is selected as the language, settings for Emboss Request Type and Braille Type are automatically displayed and will also need to be verified by the TA. Part VIII of the Test Administration Manual and Appendix B of the OAKS Online User Guide provide additional information about the Braille interface of OAKS Online. TAs administering OAKS Online through the Braille interface must receive Braille interface training from ODE in addition to test administration and security training.

11. Student Test Settings, cont’d
OAKS Online
Student Test Settings, cont’d
Computer-Based Read-Aloud
Computer-based read-aloud accommodation available in English for OAKS Math, Science, and Social Sciences; available in Spanish for OAKS Math
Recommended for use with Windows 7 or Mac or higher for optimal results (note: Spanish computer-based read-aloud requires purchase and installation of Spanish voice pack)
Remember: The same decision-making process applies for assigning the computer-based read- aloud accommodation for a student as applies to the human-provided read-aloud
Headsets
USB headsets
Ensure sound works with headsets on each computer prior to testing. The student login screen contains a diagnostic tool to verify that audio is working within the secure browser. The student will also be prompted with a sound-check as part of the approval process.
English computer-based read-aloud uses native voice pack built into the computer’s operating system. For Windows, Windows 7 provides optimal voice pack. For Mac, Mac 10.6 provides optimal voice pack.
Spanish computer-based read-aloud is also supported for Math, but computers do not have native Spanish voice pack built in. This means districts must purchase and install an external Spanish voice pack to use this feature.
Note: Districts may continue to use human-provided read-aloud instead of computer-based read-aloud if desired. Whether administered via computer or a human proctor, the same decision-making criteria applies for all accommodations.

12. Student Test Settings, cont’d
OAKS Online
Student Test Settings, cont’d
Print Size
Available in 4 levels of magnification
Students can manually adjust for individual items
Selected magnification for a given item will persist for print requests
Print on Request
Printed reading passages are an allowable resource for all students
Printed items in all subjects and stimuli in Science and Social Sciences are a restricted resource for individual students only
Must be set in TIDE by DTSA or DSA-level users. This setting is not editable in the TA Interface.
All print requests must be approved by the TA in the TA Interface
Printed reading passages remain available as an allowable resource for all students. For reading, “stimuli” is the default setting for all students.
Printing of test items is a restricted resource and should only be approved for individual students with a documented need for access to printed test items.
Security requirements for handling both printed passages and items appear on pp. 11 – 12 of the Test Administration Manual.

13. Student Test Settings, cont’d
OAKS Online
Student Test Settings, cont’d
Color Choice
The Student Interface can be set to present the test background with different options
Text and background color combinations are pre-defined for a colored overlay over test content
Available color options are blue and yellow.

14. Student Log-in OAKS Online Student Login1
Student Log-in 2
Student Login
Log in using First Name, SSID, Session ID
Confirm identity – “Is This You?” screen
First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID
Select Test
Student will see available tests by subject
TA Approval required to start test
Confirm test -- “Is this your test?” screen 3 4
-To avoid a test impropriety, it is essential that you verify that students log in using the correct SSID. 5

15. Student Interface at A Glance
OAKS Online
Student Interface at A Glance
-The OAKS Online TA User Guide includes detailed screenshots of the Student interface and descriptions of tools available to students through the interface. The practice tests available through the OAKS Portal allows TAs, students, and others to become familiar with using the student interface. The practice tests can either be accessed using the OAKS Secure Browser or using Mozilla web browser. Practice tests may either be entered as a guest or through a proctored test session set up by a TA in the Training Site.
-This screen provides a look at the Student Interface.

16. Student Interface with Passage
OAKS Online
Student Interface with Passage
Click on arrow to expand the passage
-Students can click an arrow to expand a passage. This will show more of the passage on a single screen but the expanded passage will cover up the questions on the right of the screen.

17. Student Interface with Passage Expanded
OAKS Online
Student Interface with Passage Expanded
Click on arrow to return passage to original size.
-This screen shows the passage expanded. In order to view and answer the questions, the student will need to click the arrow again to return the passage to its original size.

18. OAKS Online
Test Administration
Monitor to ensure that students only have access to the allowable resources listed in appropriate content-area Appendix (Appendix C – F).
If breaking up the test into multiple sessions, allow students to finish all presented items on the screen before pausing the test.
If students pause the test for more than 20 minutes, they will no longer be able to return to previously answered or marked items when they log back in.
-Students may not access any materials not explicitly identified on the content area-specific allowable resource list. In particular, be aware that students may not access materials such as class notes, electronic translation devices, or cell phones during testing.
-When pausing a test to resume later, allow students to finish responding to the items presented on the screen before pausing. For security reasons, this is particularly true for items associated with a reading passage. Any notes or printed passages/items must be collected and securely destroyed by the TA between sessions.

19. OAKS Online
Do’s and Don’ts
Do’s
Do use the TA Training Site and Practice Tests to become familiar with both the TA and Student Interfaces before testing begins
Do review the OAKS Online TA User Guide for descriptions of all features of the TA and Student Interfaces before testing begins
Do review Appendix B and the applicable subject-specific Appendix of the TAM before testing begins
Do carefully review student settings for each student before approving them to test
This user guide details a number of enhancements and changes that have been implemented for the OAKS Online administration.

20. Do’s and Don’ts, cont’d Don’ts
OAKS Online
Do’s and Don’ts, cont’d
Don’ts
OAKS Online users must not share their login information and passwords, even with other authorized users.
Do not use last year’s OAKS Secure Browser. Old secure browsers should be uninstalled before installing the new secure browsers.
Do not approve students to test until you are sure the students are taking the correct test at the right time.
Do not let tests linger; they will expire after 45 calendar days.
Secure browsers are now available for download on the OAKS Portal.
-Carefully check student settings before approving students to begin testing (e.g., language, print size)

21. OAKS Online
Promising Practices
Before the start of the testing window, the district exposes students to the online test environment using the practice test site.
The district uses the practice test to identify students who may need accommodations to fully access the online test.
The district restricts students who should not use the system from accessing the online test.
-Practice tests include grade/subject practice tests for Math, Reading, Science, and Social Sciences.
-In addition to assessment accommodations, OAKS Online includes system features such as Spanish side-by-side, zoom, color contrast, and item-level print-on-request to provide students with greater access to OAKS Online.
-Students taking OAKS Extended must not access the Online test for that subject-specific test.
The practice tests and Training Site are now available at the OAKS Portal. The practice tests and training site reflect enhancements to the OAKS Online system that will be in effect for the school year. Please remember that the practice tests are only available using either the secure browser or Mozilla Firefox. The following Practice Tests are available: Math, Reading, Science, Social Sciences, Writing, ELPA (now a single test containing both ELPA segments)
The Computer-Based Read-Aloud feature can be enabled on Math, Science, Social Sciences, and Writing tests. Additionally, the OAKS Online Braille Interface can be enabled for students taking the practice test in a proctored session. Note: Students accessing the Braille Interface must use a Windows 7 machine that has JAWS12.  

22. Online Resources Test Administration Manual OAKS Online User Guides
OAKS Portal (includes Training Site and Practice Tests)

23. OAKS Online
Acorns for Storage
How can TAs ensure that students are familiar with the online test system prior to testing?
What steps should TAs take before approving students to test?
What resources are available to help TAs prepare?
-Use the practice tests available through the OAKS Portal to familiarize both TAs and students with the OAKS Online test system functionality.
-Before approving students to test, TAs should check to make sure students have logged in using the correct SSID (check against first name and birth day), make sure students are on the correct test opportunity (do not approve retest unless it is appropriate and student is eligible), and make sure that correct test settings are in place, especially language—remember, once a student is approved to start a test, the test language cannot be changed.
-The TAM, TA User Guide, and OAKS training site/practice tests are all available to help TAs prepare.