1. CDC Project Management Resources for EHDI Programs
Presented by
John Eichwald, MA
Jamie M. Elliott, MPA
All presentations must start with an approved slide that includes both the HHS and CDC logos.

2. Purpose
To connect you with information and resources that may help you in managing projects efficiently and effectively

3. Agenda Why project management? CDC project management resources
State resources for project management
Project management and EHDI programs

4. Michigan Department of Information Technology

5. Washington Department of Information Services

6. Why Project Management?
It is difficult to achieve success in IT-related projects.
Many EHDI programs are working with IT projects; all are working with projects.
Being versed in project management concepts and terminology can:
aid communication and understanding when working with staff, contractors, and others
provide you with structure and guidance in managing your projects
While stating IT projects, the tools really go far beyond that…

7. Goal
Goal of CDC Unified Process (UP) is to increase efficiency and effectiveness of project management processes and practices at CDC.
However, the resources can be helpful to public health project managers outside of CDC as well.

8. CDC UP is…
The CDC UP is a collection of processes, tools and artifacts that any project across the CDC can use to structure, track and manage their activities and deliverables.
A Framework
Process Guides
Practices Guides
Checklists
Templates
Examples
Constantly evolving!!!

9. Starting with the Framework
Phases of project*
Initiating
Defines and Authorizes a project
Planning
Defines and refines objectives and plans the course of action
Executing
Integrates people and other resources to carry out the project
Monitoring / Controlling
Regularly measures and monitors progress to identify variance from the plan so corrective action can be taken as necessary
Closing
Formalizes acceptance of the product, service or result and brings the project or phase to an orderly end
In the Context of
Goals and objectives
The entire portfolio
Conception through Retirement
Budget and performance integration
*Source: Guide to the Project Management Body of Knowledge (PMBOK) Third Edition, 2004

10. CDC UP Framework

11. Overlap of 5 processes in project management

12. CDC UP is… Integration of processes that comply with:
Federal regulations and policies
Industry best practices
Public Health Informatics Network (PHIN) standards
CDC standards
Examples of these processes include:
Goals Management
Security Certification and Accreditation
Privacy Impact Assessment
Enterprise Architecture
Procurement and Contracts
Project Management
Capital Planning
Common project delivery framework…

13. CDC UP Homepage

14. CDC UP Homepage

15. Project Document Matrix
Very Useful Pages
Practices Guides
Project Document Matrix
Project Management Guide

16. Very Useful Resource: Practices Guides
Topics include:
Project charter
Change management
Scope planning
Work breakdown structure
Risk management
Many more
Guides include:
Purpose
Overview
Examples
Specific activities
Practice attributes
Key terms
Related tools/templates

17. Practices Guide Example

18. Project Document Matrix
Very Useful Pages
Practices Guides
Project Document Matrix
Project Management Guide

19. Project Document Matrix

20. Project Document Matrix
Very Useful Pages
Practices Guides
Project Document Matrix
Project Management Guide

21. Project Management Guide Click for step-by-step guidance

22. Click on the Diagram
Project Management Guide: Provides guidance for each stage/phase of the project

23. Another Useful Page: Project Success Factors

24. When are the resources useful?
New projects
Mid-project
End of project
Specific resources are designed for specific phases of the project management.
You can use the pieces that meet your needs.
(but CDC UP is designed to be a complete package)

25. What about state resources?

27. Washington Department of Information Services

28. New York State Office for Technology
Note that all of these are IT departments…

29. Project Management and EHDI
Do you use any of these principles?
Does your jurisdiction have such resources available to you?
Do you think these tools have any practical utility for you and your program?

30. Summary Why project management?
Overview of CDC project management resources (CDC UP)
State resources for project management
Project management and EHDI programs

31. Movement toward standardization of project management practices
In Closing…
Movement toward standardization of project management practices
Project Management Institute
In place in business
Particularly in IT project management
Catching on in government
Government / private sector meet on these types of projects

32. CDC, National Center for Public Health Informatics, CDC UP Team
Acknowledgements
CDC, National Center for Public Health Informatics, CDC UP Team
Tom Savel, MD
Peggy Joyner, MBA, PMP
Daniel Vitek, MBA, PMP

33. Questions? CDC Unified Process http://www.cdc.gov/cdcup
CDC Unified Process
Please direct questions to:
Jamie Elliott
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