1. Parent Resources Public Education Department Project Update
November 14, 2018
Project Sponsor Ashley Eden
PED IT CIO Matt Goodlaw
Project Manager Mark DeCamp

2. Agenda Overview Certification History Expenditures Objectives Met
Project Status
Issues and Response
Lessons Learned
Next Steps

3. Overview Business Problem: Project Goals: Desired Project Outcomes:
New Mexico School Grades were delivered to districts and parents in the form of PDF documents. This may have been valuable to administrators but to parents it was extremely complicated. A more “parent-friendly and more widely accessible” format was required to distribute school grades and accountability information.
Project Goals:
Provide interactive tools that deliver meaningful and actionable school performance information to increase parent, family and community engagement in schools across the state.
Make school grading information accessible in the three most prevalent home languages; English, Spanish, Navajo
Desired Project Outcomes:
Implement a Parent Dashboard, and Language Sensitive Videos to implement new ways to disseminate information about school grades to parents

4. IT’S HERE NMSchoolGrades.com Released-10/30

5. Filter and Sort Schools

6. Interactive Family-Friendly
Text “SchoolGrade” to 90204

7. Press Release – Oct 30th NEWS RELEASE
For Immediate Release: October 30, 2018
New Mexico Launches NMSchoolGrades.com--the State’s First-Ever Interactive School Performance Website For Parents & Families
After traveling the state and listening to stakeholders for two years, New Mexico delivers on another promise to families based upon their input
Albuquerque, NM – Today, the New Mexico Public Education Department (NMPED) announced the launch of the state’s first-ever online portal to help parents and families better access their school grades. NMPED worked with parents and families from across New Mexico to create NMschoolgrades.com—an interactive website filled with information on how schools are serving their students.
“When families visit their school’s report card online, they will be able to find a deeper level of information - that is easy to understand - than ever before. One of the most unique and groundbreaking aspects is incorporating videos into the reports, so that Spanish speaking parents have access to the report in their native language,” said Jacki Ball of the National Parent Teacher Association (PTA). “New Mexico is a model for the rest of the country - we applaud the state for doing such an incredible job of authentically engaging families in developing this resource with communities around the state.”
“This site puts critical information in the hands of those who need it most and provides parents and families information that makes them the navigators of their children’s education,” said Amanda Aragon, Executive Director, NewMexicoKidsCAN. “We live in a data-rich world, but this data rarely finds its way to the people who need it most. From our Roundhouse to our classrooms, performance data makes a huge difference if it’s accessible, relevant and user-friendly. This is especially true when it comes to student learning and how well our schools are using their resources to create great educational experiences for every kid, which is why NMSchoolGrades.com is such a great resource for our community.”

8. Certification History
Date
Amount
Funding Source(s)
2/28/2018
(Initiation/Planning)
$177,453.75
PED Strategic Initiative Fund – Fund #84400
3/28/2018
(Implementation)
$234,768.25
Total
$412,222.00
An IV & V Waiver was granted on 2/22/2018

9. (Initiation/Planning)
Expenditures
Date
Amount
Funding Source(s)
5/10/2018
(Initiation/Planning)
$106,250
PED Strategic Initiative Fund – Fund #84400
5/18/2018
(Implementation)
$6,250
6/15/2018
6/25/2018
$293,472
Total
$412,222.00
An IV & V Waiver was granted on 2/22/2018

10. Business/Technical Objectives
Business Objectives
Results
Met
Provide interactive tools that deliver meaningful and actionable school performance information to increase parent, family and community engagement in schools across the state.
The dashboard was delivered and available to the public on 10/30/18. It contains Overall Performance of Schools and Students, and School Improvement metrics, including how well higher and lower performing students are improving.
Yes
Provide video-based reports that talk to parents in the most prevalent home languages; English, Spanish, Navajo
Spanish and English video are available from the public site and links are presented to the parents. Navajo is in progress and will be delivered in the maintenance contract.
*66%
Provide a customizable dashboard with a school finder for desktop and mobile devices.
The dashboard entry page allows parents, from either a computer or mobile device, to search via an interactive map to drill into schools of their choosing.
* Navajo videos are still in progress

11. Project Status Deliverable Completion Date Project Phase
Project Management
6/30/2018
All
Configure Online Parent Portal (School Finder & School Pages)
6/15/2018
Planning-Implementation
School Grades Importing and Production of English Language Video
4/19/2018
Final School Grade Videos
Post Implementation (Support Contract)
Soft Launch – Embargo/Appeals Preview
9/24/2018
Implementation
Public Launch
10/29/2018
District Grades, NM Teach Evaluations, Navajo
November 2018
Maintenance Post Launch

12. Project Issues and Response
The vendor core products were completed, vetted and tested by 6/25 against SY16/17 data
The public launch of the product was under the maintenance agreement on October 29th using SY17/18
The PED school grading process (School Grades, NM Teach Evaluations, and District Grades) is very long and spanned our fiscal year end
The development work was completed but the launch had to wait for our Live Production Data. RESPEC was paid in full by 6/25.
The Navajo Videos were 4 times longer than the Spanish or English videos
The team vetted several strategies to keep Navajo in scope. Navajo video production is in progress. And will be implemented in our last maintenance iteration
Annual Maintenance
Navajo
Planned End
June 30, 2018
School Grades
Appeals
Oct 12, 218
Annual PED/
Vendor Buildout
Oct 28, 2018
Teacher/
District Grades
Product Complete
Eng, Span
June 25, 2018
Public Launch
Oct 29, 2018

13. Next Steps https://nmschoolgrades.com/ Please visit
Maintenance Launch of NM Teach Evaluations, District Grades, Navajo videos
Close out project

14. Thank you