1. Spotsylvania County Public Schools
Speech Notes - Slide 1
Together, we prepare our students for their future.

2. Welcome to Spotsylvania County Public Schools
Please review this presentation before attending your assigned orientation date. Use the red hyperlinks for more detailed information.
You will be expected to have decisions made regarding benefit elections before the orientation. If you have questions, please contact Anne Sexton at ext or
Please bring fully completed forms to the orientation. We do require all dependents DOB and SS#’s
(If you do not have access to a printer you must contact the Office of Human Resources prior to the orientation date)
Required Benefit Forms: Instructions and examples are provided in this presentation
Anthem Medical Enrollment/Waiver Form
Dental Enrollment/Waiver Form
VRS new Member Enrollment Form (complete even if you have previous VRS service)
Designation of Beneficiary Form VRS-2
Optional Group Life Enrollment/Waiver Form VRS-39
Mark III New Hire Information Sheet

3. Employee Benefits Include:
Medical, Vision & Prescription Drug
Dental Insurance
Short-term Disability/Long-term Disability
Virginia Retirement System
Group Life Insurance
Supplemental Insurance Products – Mark III
Flex Spending Accounts
Misc. Insurance Plan
FICA
Sick Leave Days (1 per month)
2 Personal Leave Days
Annual Leave (most 12 month employees only)
Speech Notes - Slide 23

4. Medical, Vision & Prescription Drugs
Plan year starts 10/1/2018 Refer to rates and summary of benefits for
You must enroll/waive within 30 days of your hire date
For approved qualifying mid‐year event, you are permitted to make a change to your health insurance plan outside of open enrollment as long as it is within 30 Days of the event

5. Medical, Vision & Prescription Drugs
Anthem BlueCross Blue Shield plans offered:
Information below for year starts 10/1/2018
KeyCare Expanded
KeyCare 500
employee only, employee + child, employee + spouse, family shared, family
Refer to Summary of Benefits for comparison

6. Medical Insurance Rates
Speech Notes - Slide 24

7. Dental Insurance Anthem Blue Cross Blue Shield
employee only, employee + child,
employee + spouse, family shared, family
Refer to Plan Details
Employees may choose the level of benefits—medical and dental, medical only, or dental only.  

8. Dental Insurance Rates

9. When will my insurance start
When will my insurance start? You must enroll within 30 days of your hire date cut off date for enrollment the 1st of the following month is the 15th e.g. cover to start 11/1 must be hired and complete paperwork before 10/15
Hired 12 month contract:
Election made by 7/15: start 8/1 – first premium taken from July pay
Election made after 7/15 (still within 30 days of hire date): start 9/1- first premium taken from August pay
Hired 11 month contract:
Election made by 8/15: start 9/1 – first premium taken from August pay
Election made after 8/15 (still within 30 days of hire date): start 10/1- first premium taken from September pay
Hired 10 month contract:
Election made by 8/15: start 9/1 – first premium taken from August pay
Qualifying Mid-Year Event:
Any changes to healthcare approved as a Qualifying Mid-Year event must be processed before payroll closes for the month if the change is to be effective the 1st of the following month
Example:
Married 2/11 – 30 days to add spouse to healthcare
To add spouse with cover effective 3/1 – must have all documents by 2/15 (close of payroll)
Documents received after 2/15 cover will be effective 4/1

10. ANTHEM MEDICAL INSURANCE(includes vision & prescription drugs) Enroll complete sections A, B C & D only Use the Group Numbers for the elected plan KC Expanded: KC 500:
Enter date
Select plan and coverage tier
Enter premium
Circle child or spouse
Enter hire date
Employee information
Enter dependent information
must have SS#
Sign/date to enroll

11. ANTHEM MEDICAL INSURANCE If Waiving Cover complete sections A, B & E and waiver section (do not sign section D)

12. DENTAL INSURANCE ENROLLMENT Complete Part A & B also if covering dependent's Part C and check enroll box and sign/date Part D SEE NEXT SLIDE FOR WAIVER
Part A
Part B
Part C
Part D

13. DENTAL INSURANCE WAIVER Complete Part A & B and Answer Questions in Part D, Check the waiver box and sign/date
Part A
Part D

14. Short Term/ Long Term Disability (employer paid)
Eligibility
Completed one year of contracted employment
Regular full-time or part-time employees of SCPS
Actively at work in a contracted position:
at least 5 hours per day and no less than 175 days per year for a full-time employee; or
Less than 5 hours per day and no less than 175 days per year for a part-time employee
Partial/full income replacement depending on months of service
Note: Employee paid short term disability is provided by Mark III – see later slide for details

15. Virginia Retirement System (VRS)
Full-time (contracted more than 5 hours or more a day) employees are eligible to participate in VRS
All employees contribute 5% of annual salary
SCPS contributes amount governed by the Virginia General Assembly
3 plans under the VRS plan details
Plan 1- membership date is before July 1, 2010, and you were vested as of January 1, 2013
Plan 2 - membership date is on or after July 1, 2010, but before January 1, 2014
Hybrid Plan – membership date is on or after January 1, 2014

16. Virginia Retirement System (Cont)
Plan 1 and Plan 2 members are under a defined benefit plan
VRS manages the investments/risks
Under this plan, your retirement benefit is based on your age, service credit and average final compensation at retirement using a formula.

17. Virginia Retirement System (cont)
Hybrid Plan – consists of 2 components total 5% mandatory contribution of annual salary spilt:-
Defined Benefit (4%)– VRS manages investment/risk
Defined Contribution (1%)- Member (employee) manages the investment/risk.
VRS contracted with ICMA-RC to provide record keeping services for this component. Investment options available from ICMA-RC
New members to the VRS will be automatically enrolled in the Hybrid plan. Expect to receive a letter from ICMA-RC after you are enrolled. ICMA-RC will provide details of how to login to your account to manage your investment and contribution options

18. Virginia Retirement System (cont)
Hybrid Members may add additional voluntary contributions
Up to an additional 4% of annual salary
May contribute in 0.5% increments on quarterly basis
SCPS must match each 0.5% voluntary employee contribution with a 0.25% contribution
Maximum employee voluntary contribution is 4% and maximum SCPS contribution is 2.5%
Go to for details of the Hybrid Plan

19. VIRGINIA RETIREMENT SYSTEM Example: NEW MEMBER ENROLLMENT FORM
Sign and date when printed

20. Basic Group Life Insurance (Term)
SCPS pays premium – underwritten by Minnesota Life Insurance Company
Benefit is 2 times your annual salary (rounded up to next thousand) for death by natural causes
Benefits is 4 times your annual salary (rounded up to next thousand) for accidental death
A dismemberment protection is also included
Certificate of Insurance

21. Optional Group Life Insurance (Term)
Employee pays premium – can cover self, spouse and/or child(ren)
Benefit options are 1, 2, 3 or 4 times your rounded annual salary
Spouse and/or children coverage elections are based on the option the employee selects
Guaranteed coverage for employee if applied for within 31 days of hire.
Spouse must complete Evidence of Insurability for all options above 1.
To calculate cost and for more information go to VRS Life Insurance page or review the rates in the booklet in the form section of the orientation

22. Enrollment/Waive Form for Optional Group Life Insurance Completion of this form is mandatory
If electing coverage complete
Section 1: Employee Information
Employer code use all employees EXCEPT Regular Cafeteria, Custodian, Maintenance or Transportation use 55588
Section 2: select who you want to enroll
Section 3: complete only if you are electing to enroll spouse and/or child(ren)
Section 4: Sign & Date
Complete the Evidence of Insurability Form only if you elected to enroll a spouse and either option 2,3 or 4. The information requested relates to your spouse
If waiving coverage complete
Section 1: Employee information
Section 5: sign/date

23. VIRGINIA RETIREMENT SYSTEM requires you to designate a beneficiary for Life insurance and Retirement Contributions. One option is by choosing the Order of Precedence as detailed below
Order of Precedence: You may choose the order established by law to provide payment of your benefits or you may designate specific beneficiaries to receive your benefits in the event of your death. The order of precedence is as follows:
• To your spouse;
• If no surviving spouse, to your natural or legally adopted children and descendents of your deceased natural or legally adopted children;
• If none of the above, to your parents equally or to the surviving parent;
• If none of the above, to the duly appointed executor or administrator of your estate;
• If none of the above, to your next of kin under the laws of the state where you reside at the time of your death.
See next slide for example of the VRS-2 Beneficiary Form

24. Everyone complete Part A
DESIGNATION FOR BENEFICIARY (For Life Insurance) Employee code use all employees EXCEPT Regular Cafeteria, Custodian, Maintenance or Transportation use 55588
Everyone complete Part A
If you agree to the Order of Precedence check the top box in Part B. It is not necessary to list the names of your beneficiaries
If you do not agree with Order of Precedence check bottom box in Part B and complete the section to list all your beneficiaries.

25. DESIGNATION FOR BENEFICIARY (cont) (For Retirement Contributions)
If you agree to the Order of Precedence check the top box in Part C. It is not necessary to list the names of your beneficiaries
If you do not agree with Order of Precedence check bottom box in Part C and complete the section to list all your beneficiaries
Everyone sign Part D and complete Box 7

26. DESIGNATION OF BENEFICIARY HYBRID DEFINED CONTRIBUTION PLANS
Hybrid Plan members will also need to complete a designation of beneficiary for the Defined Contribution Account
You will receive a letter from ICMA-RC, which will contain information regarding your online account. Once you login to your account, you will be able to complete the beneficiary form online.

27. Supplemental Insurance Products Mark III Employee Benefits
Employee paid Pre-Tax and After-Tax benefit plans are available through Mark III
If you are interested in learning about the benefits visit Mark III Plan Details to watch a video on the options available. If you have questions after viewing the videos, please contact enrollment specialist Cheryl Bradley, at ext. 202
You have 30 days from the date of your hire to enroll in the benefits. To enroll contact enrollment specialist Cheryl Bradley, at ext. 202
All voluntary products will be offered on a GUARANTEED ISSUE (if enrolled within 30 days of hire) Including Texas Whole Life. This means there are no health questions required to obtain certain levels of coverage.
If you do not contact Mark III to enroll within 30 days of your hire date you must wait until the next annual enrollment to sign up and the Guaranteed Issue may not be available and some products will have limitations

28. Mark III New Hire Information Sheet example

29. Voluntary 403(b) Tax Shelter Annuity
A 403(b) plan is a retirement plan for specific employees of public schools, tax-exempt organizations and certain ministers. These plans can invest in either annuities or mutual funds. A 403(b) plan is another name for a tax-sheltered annuity (TSA) plan. Please see the list of approved vendors.

30. Contact Anne Sexton Benefits Specialist asexton@spotsylvania.k12.va.us
QUESTIONS?
Contact Anne Sexton Benefits Specialist

31. Have a fantastic school year!!!!
Speech Notes - Slide 26
“Together, we prepare our students for their future.”