1. Glenn York Elementary PTO
Monthly Meeting | Thursday, May 3, 2018

2. Meeting Agenda Call to Order Announcements Presenting of Agenda
Muffins with Mom – Fri. May 4th | 7:15-7:50
Teacher Appreciation Week – May 7th-11th
Pepperoni’s Spirit Night – Tues. May 15th - All Day
Committee Reports
Events Committee:
5th Grade End of Year Celebration – Thursday, May 24th
Muffins with Mom
Election Results
Teacher Appreciation Week
Adjourn
5th Grade End of Year Celebration
Treasurer Report
Spirit Nights
Cash in
Expenses
Elections
Elections Offices & Candidate Introductions
Election Ballots
Program – Town Hall
Audience Questions and /or Suggestions

3. Upcoming Events Muffins with Mom Teacher Appreciation Week (May 7-11)
Friday, May 4th
7:15-7:50 a.m.
Teacher Appreciation Week (May 7-11)
Daily surprises!
Catered lunch on Wednesday, May 9th
5th Grade End of Year Celebration
Thursday, May 24th (10:00 a.m.-2:00 p.m.)
Still in need of 2-3 more parent volunteers to bring grills and assist with grilling hot dogs & burgers. Be at school by 10:00 a.m.
Also looking to borrow 3-4 more canopies, should be delivered to the school by 9:00 a.m.

4. Treasurer Report Full Year Forecast Revenues $44,625 Expenses $32.335
Sponsorship Match $1,000
Spirit Nights $700
Expenses $32.335
Teacher Appreciation $1,500
Buddy Bench $1,000
Muffins with Mom $200
Supplies $200
Beginning Cash $8,518
Earnings $12,300
Ending Cash $20,818

5. Board Elections
PTO President (1) Duties of the PTO President include, but are not limited to:
Preside at all meetings of the PTO and Executive Board
Appoint chairpersons of the standing and special committees, as well as act as ex-officio member of all said committees with the exception of the Nominating Committee.
Act as official spokesperson for the PTO
Co-sign PTO checks with Vice President or Co- Treasurer.
Coordinate the work of the officers and committees of the organization in order that the objectives may be promoted.
Communicate with the principal to ensure he/she receives all necessary information concerning the PTO.
Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.
Nominees for President:
Michelle Williams

6. Board Elections
PTO Vice-President (1) Duties of the PTO Vice President include, but are not limited to:
Assist the President in the discharge of his/her duties
Perform all duties of the President in the event that the President is absent, unable, or unwilling to execute such duties.
Responsible for membership drive and maintaining membership records.
Co-sign PTO checks with President or Co-Treasurer.
Serve as a member of the audit committee.
Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.
Nominees for Vice-President:
Nicole McLeod

7. Board Elections
PTO Secretary (1) Duties of the PTO Secretary include, but are not limited to:
Keep minutes of all executive board and general meetings of the organization.
Submit copies of minutes to officers and the principal prior to the monthly board meeting.
Present minutes at each meeting.
Issue notices of all meetings of the organization.
Submit monthly activities to school newsletter for publication.
Coordinate other correspondence as needed.
Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.
Nominees for Secretary:
Caroline Serna

8. Board Elections
PTO Co-Secretary (1) Duties of the PTO Co-Secretary include, but are not limited to:
Assist the Secretary in the discharge of his/her duties
Perform all duties of the Secretary in the event that the President is absent, unable, or unwilling to execute such duties.
Nominees for Co-Secretary:
Deidre Mears

9. Board Elections
PTO Co-Treasurer (2) Duties of the PTO Co-Treasurers include, but are not limited to:
Keep accurate records of the organization. Books must be of audit quality to pass an annual audit by the school district or IRS.
Process and co-sign, with the President or Vice President, checks for all the organization’s purchases.
Reconcile accounts monthly.
File state sales tax reports and income tax reports to the IRS annually.
Supply the president with monthly balance sheets on the organization’s funds balance.
Report at PTO meetings and prepare preliminary annual balance sheet and year-to-date income statement for submission at the End­of-Year meeting.
Prepare annual Financial Report and Financial Certification for Alvin ISD finance department
Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.
Nominees for Co-Treasurer:
Nicole McLeod

10. Board Elections
PTO Member Rep (5) Duties of the PTO Member Reps include, but are not limited to:
Provide representation of the general membership at Board meetings.
Serve as a contact point between the general membership and the elected officers.
Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.
Nominees for Member Rep:
Candice Wooley
Lauren Stockard
Renee Garcia

11. 2018-2019 Board Ballot President Co-Secretary Vice-President
Michelle Williams
Co-Secretary 
Deidre Mears
Vice-President 
Nicole McLeod
Co-Treasurers (2) 
Nicole McLeod
Secretary 
Caroline Serna
Member Reps 
Renee Garcia
Candice Wooley
Lauren Stockard

12. Town Hall We want to hear from you!

13. Muffins with Mom – Fri. May 4th
Teacher Appreciation Week – May 7th-11th
Staff Lunch May 9th
Pepperoni’s Spirit Night – Tues. May 15th - All Day
5th Grade End of Year Celebration – Thursday, May 24th
Last Day of School – Friday, May 25th