1. WELCOME DAY September,10th 2018 Sala de Juntas 13:30
Oficina Internacional / International Office

2. ¡WELCOME TO ETSIT-UPM!
Welcome by Luis Salgado, Vice Dean for International Relations and Corporate Partnership (Academic Coordinator) at ETSIT-UPM
Welcome by the representative of the students at ETSIT: Laura
Welcome by IAESTE: David
INTRODUCTION
International Office
Mentors
Students
Photo
ETSIT Guided tour (by ETSIT international student mentor)

3. UPON ARRIVAL Spanish courses
UPM Intensive course in August and in January: 5 ECTS
UPM Regular Spanish course September 24th - December 13th: 3 ECTS Online registration open until September,20th
Arrival/attendance certificate (GRANT): first day in the School (may include the intensive Spanish course)
Insurance (oncampus): It is the responsability of the student to be duly covered for the entire period of stay at ETSIT-UPM
Accomodation: welcome service at UPM and webpage of i.o ETSIT
Transport in Madrid (welcome guide): how to get the transport card
Arrival certificate: To be handed at the i.o duly filled in at the end of the welcome day. The document will be sent by to the student. Original document must be picked up by the student in the o.i during the opening hour for students
Welcome guide sent by and in the webpage.

4. REGISTRATION UPM Registration = Alta ETSIT information sheet
Courses Registration = Matrícula
Excel Sheet: in process
The international office is now registering the courses that you have sent in the registration form.
“carta de pago”: proof of registration including all the courses registered
Student card: online by filling a form and updating a photo. It may take some time to receive it. In the meanwhile, use your acceptance letter
UPM account: Politécnica Virtual (courses registered, calification obtained)
Learning agreement: You have received a learning agreement signed with your acceptance letter. You may modify the learning agreement signed by adding and deleting courses. LA must coincide with the carta de pago.

5. COURSES
Moodle: platform used by Professors. ONLY WHEN YOU ARE REGISTERED!
Exams: 2 examination periods in January and in July: check the academic calendar
Introduction of the student to the Professor

6. COURSES: changes Steps to follow:
You may have one week to do modification in your registration:
IMPORTANT
If you decide to remove or add a new course in your registration:
you must inform the Professor of the course
For courses with limited places – GITST optativas – and new courses from Master degree (that haven’t been approved before)---˃a written approval from the Professor must be sent to the international office
Steps to follow:
Send a new excel sheet to the international office with the courses that you want to add or delete. Please specify the added or deleted courses.
Modify your learning agreement. The Coordinator of your home University must agree with the changes. Erasmus+ students must use the form Learning agreement “during the mobility”. Sign it and hand it to the international office so that the Academic Coordinator may sign it. We will send it to you by so that you may send it to your home Coordinator. Then send us the final LA duly signed.
IT WON’T BE POSSIBLE TO START A COURSE AFTER 2 WEEKS FROM THE BEGINNING OF THE CLASS
NOTE:
Students accepted to study at ETSIT during the whole academic year will have to repeat the same process at the beginning of the spring semester (end of January).

7. COURSES: additional information
You are following courses given in another School of UPM:
All the courses will be registered at ETSIT. Make sure that courses given in another School of UPM are included in your carta de pago
If you want to modify courses, after having the approval of the Professor/Coordinator, inform the international office of the School
You have 2 exams the same day:
Inform the Professor about your situation
Ask him if you may do both exam the same day but at different time
You want to delete a course during the semester:
Inform the Professor
Send the international office a new excel registration form with courses added and deleted: we will send you a new carta de pago

8. Internship or research project Bachelor and Master Thesis
The beginning of the internship/research project/Bachelor/Master thesis must be accorded with your Professor Supervisor.
You must fill in together with your Professor supervisor an application (given by the international office) with details regarding the research content. Don’t forget to have it signed and send it back to the i.o.
At the end of the project, your Supervisor may sign a report that you have to bring to the international office in order to put a stamp on it.
NOTE: For Erasmus+ traineeship, the Learning Agreement serves as application and report
Bachelor Thesis – 12 ECTS – and Master Thesis – 30 ECTS – must be registered in order to receive the credits. The thesis will be evaluated in front of a Jury at ETSIT after each examination period (check the academic calendar). Student must register their thesis in the platform of ETSIT (link will be sent).

9. AT THE END Confirmation letter: last day at ETSIT
Transcript of records
Note: ¡only passed courses!
ECTS
percentile
According to the Spanish academic system (0 -10)
It will be sent by to the Home University and we will put you in copy of the . The original document may be sent by post mail if the Home University requieres it.

10. Services at ETSIT Library Ciberteca
Publicaciones (copy and print, materials)
Student clubs
International Club: Monday 6:30pm Cafetería de alumnos
September: 10th – 17th – 24th
October: 1st
November: 5th
December: 3rd
January: bye bye party (day to be fixed)

11. Nuestros datos: ETSIT-UPM Erasmus code: E MADRID05
Luis Salgado
Vice Dean for International Relations and Corporate Partnership (Departmental Coordinator)
Julian Ayuso / Paloma García
Administrative Officer
Emilie Roussel
Contact person for incoming and outgoing students /
Tel.:

12. Opening hour for students
In the morning:
Tuesday, Wednesday and Thursday  from 12:00 to 14:00
In the afternoon:
Tuesday and Wednesday from 15:30 to 17:30

13. ENJOY YOUR STAY AT ETSIT-UPM!