1. TRAX: A Sneak Preview of the NEW SMP Training Tracker
Heather Flory and Sara Lauer, SMP Resource Center

2. TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
TRAX: A Sneak Preview of the NEW SMP Training Tracker
August 21, 2018
Flory Lauer in Erie at 245 repeats

3. TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Agenda
TRAX overview
TRAX demonstration
Resources and questions
Flory Lauer in Erie at 245 repeats

4. TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Check-in Question!
Do you have access to the SMP Resource Library?
Heather
Do you have access to the SMP Resource Library?
The SMP Resource Library is accessible from the SMP Resource Center website: Click Resources for SMPs in the upper right corner, then click the SMP Resource Library button.
Do you know your user role? (I’ll ask you which role you have during today’s training.)
> Resources for SMPs > SMP Resource Library
Flory Lauer in Erie at 245 repeats

5. TRAX: Training Tracker
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
TRAX: Training Tracker
The training tracking system for the SMP network
Rolling out to SMPs later this year, in the SMP Resource Library
Will allow SMPs to take, assign, and track training and assessments
Access levels vary based on user role
TRAX: Training Tracker is the training tracking system for the SMP network.
TRAX is rolling out to the SMP network later this year. Once it does, you’ll have access to it in the SMP Resource Library.
TRAX will allow SMPs to take, assign, and track training and assessments.
The role you have in the library now will affect your access to TRAX.
Keep in mind that TRAX is an optional feature in the SMP Resource Library, so it’s possible that not every project will choose to use TRAX right away or at all. If you’re not sure if your SMP will use TRAX, ask your SMP director.
Note: If you’re not sure if your SMP will use TRAX, ask your SMP director.
Flory Lauer in Erie at 245 repeats

6. TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
3 Phases of Development
Phase 1: Center testing
In progress
Phase 2: SMP testing*
Summer 2018
Phase 3: TRAX rollout
Timing TBD
TRAX is rolling out to the SMP network in three phases. We are now ready to move into Phase 2 of development: which is SMP testing! We’d love to have as many TRAX testers as possible. We encourage anyone who is interested in helping test TRAX to sign up for a work group. The work groups will include a combination of web meetings and electronic communications, and will be hosted by Sara Lauer.
We strongly encourage users from all roles and comfort levels to participate in the TRAX work groups. Nicole Liebau sent an to the SMP listserv on 8/15/18 with details and a link to sign up for a work group. If you’re interested, please check with your SMP director and sign up by Wednesday, August 29. I’ll provide the link at the end of today’s training.
* Sign up for a TRAX work group by August 29!
Flory Lauer in Erie at 245 repeats

7. TRAX access: SMP Resource Library
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
TRAX access: SMP Resource Library
Flory Lauer in Erie at 245 repeats

8. New “trainee” user role
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
New “trainee” user role
Trainee users can take training assigned to them in TRAX.
They have no access to resources, events, assessments, or other training unless it is assigned by a coordinator or director user.
The trainee user role is intended to provide the lowest access possible to TRAX, without access to the rest of the SMP Resource Library. Trainee users can take training and assessments that are assigned to them in TRAX, using their To-Do List.
However, they can’t search for resources or sign up for training, events, or assessments themselves, and they can’t add items to their own To-Do List. A director or coordinator user has to add training to their To-Do list so that they can take it.
For any of you who don’t have access to the library, you could start out using the trainee role. However, please check with your SMP director first to make sure they want you to use TRAX before creating an account.
Flory Lauer in Erie at 245 repeats

9. TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Associate user role
Associate users can take training in TRAX, access resources and events in the SMP Resource Library, and add items to their own “To-Do List.”
How many of you currently have an associate user role in the SMP Resource Library?
Associate users can take training in TRAX and access resources in the SMP Resource Library. They can add items to their own “To-Do List” using the “Available Training” option.
Flory Lauer in Erie at 245 repeats

10. Coordinator without training access
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Coordinator without training access
All coordinator users can take training in TRAX, access resources and events in the SMP Resource Library, and add items to their own “To-Do List.”
Coordinator users who don’t have access to other users’ training will have similar TRAX access to associate users.
How many of you currently have a coordinator user role in the SMP Resource Library?
Do you have access to view assessment results?
Coordinator users vary in exactly what they are able to access, based on the director’s discretion, similarly to what is currently done in the library.
Right now, some coordinators have access to upload resources without director approval, and some coordinators have access to assessment results.
With TRAX, some coordinators will have access to view other users’ training and add items to other users’ To-Do Lists.
Of course, all coordinator users can take training in TRAX, access resources and events in the SMP Resource Library, and add item to their own “To-Do List.”
They can also add items to their own “To-Do List” using the “Available Training” option.
Coordinator users who don’t have access to other users’ training will have similar TRAX access to associate users (as shown here).
Flory Lauer in Erie at 245 repeats

11. Director / coordinator with training access
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Director / coordinator with training access
Coordinator users who do have access to other users’ training will have similar TRAX access to director users.
Directors and these coordinator users can view other users’ training and add items to other users’ To-Do Lists.
How many of you currently have a director user role in the SMP Resource Library?
Coordinator users who do have access to other users’ training will have similar TRAX access to director users.
Directors and these coordinator users can view other users’ training and add items to other users’ To-Do Lists (as shown here).
Flory Lauer in Erie at 245 repeats

12. Basic TRAX functionality
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Basic TRAX functionality
To-Do List: Training items to complete
Trainee users need to have a director or coordinator add items for them.
All other users can add items themselves.
Available Training: Training available to add to each user’s To-Do List
Includes web events, online courses, assessments, SMP library resources, and training curricula developed by the Center.
Transcript: Completed training items
To-Do List: Each person who uses TRAX will have a personal To-Do List of training that they can (or should) complete. Depending on your user role in TRAX, you may be able to add items to your own To-Do List, or your SMP director or coordinator of volunteers may need to add items for you.
Available Training: Several types of training will be available to add to each user’s To-Do List, including web events, online courses, assessments, SMP library resources, and training curricula that are developed by the Center.
Transcript: As training items are completed in TRAX, they will move to each user’s Transcript. Some types of items will move to your transcript automatically when they are completed, such as live web events hosted by the SMP Resource Center and the online assessments for the four national training courses developed by the Center.
Flory Lauer in Erie at 245 repeats

13. Advanced TRAX functionality
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Advanced TRAX functionality
Additional functionality will be available in TRAX to director-level users and coordinator users who directors authorize to access other users’ training.
For example, these users will be able to review the To-Do Lists and Transcripts for other users in their SMP and add training to their users’ To-Do Lists.
Flory Lauer in Erie at 245 repeats

14. TRAX demonstration: basic functionality
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
TRAX demonstration: basic functionality
Accessing TRAX in the SMP Resource Library
Adding available training, taking training using My To-Do List, and viewing my transcript
Requesting a trainee user account
Main website:
SMP Resource Library:
For the demo, I’ll be using an associate user account.
Flory Lauer in Erie at 245 repeats

15. TRAX resources and questions
TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
TRAX resources and questions
For more information about TRAX, search the SMP Resource Library for keyword “TRAX.”
For TRAX questions, the TRAX mailbox: or stop by the SMP Resource Center booth during breaks tomorrow or as staff are available!
Sign up for a TRAX work group today or by August 29 using this link:
If you want to see something specific in TRAX or ask us a question about TRAX please stop by the SMP Resource Center booth during breaks tomorrow!
Also sign-up for a work group today at your table or use the link provided which was also sent to the listserv, please sign up by August 29.
Flory Lauer in Erie at 245 repeats

16. TRAX: A Sneak Preview of the NEW SMP Training Tracker
8/21/2018
Questions?
The production of this presentation was supported by a grant
(No. 90MPRC0001) from the Administration for Community Living (ACL).
Flory Lauer in Erie at 245 repeats