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AYSO Region 894 Board Meeting August 8, 2017
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Our Vision To provide world class youth soccer programs that enrich children’s lives.
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Our Mission To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies. Everyone Plays Positive Coaching Balanced Teams Good Sportsmanship Open Registration Player Development
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Agenda Board changes VOTE: New board members Calendar
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Previous Meeting Minutes Review/Approval
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Exiting Board Members Equipment Coordinator - Van Sullivan (after Fall 2017) Uniform Coordinator - Beth Sullivan (after Fall 2017) Treasurer – Rebecca Hammer (resigned)
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New Board Volunteers Treasurer – Crystal King
Referee Administer – Jeremy Raper Webmaster – Steven Smith (vote to make voting board members)
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Open Volunteer Positions
Field Coordinator Coach Administrator Publicity/Marketing Coordinator Regional Auditor
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Calendar Jul 31 8U-19U Unified Practices begin Aug 5
Last in-person registration, Asbury Harvest Church Aug 6 Number of teams locked down & $10 late fee begins Aug 12 Team Formation 8U-19U 5U-6U First practices/games Coach Season Kick-off Meeting Aug 14 Team Practices Begin 8U - 19U Aug 19 First Game 8U-19U Referee Season Kick-off Meeting Sep 2 NO GAMES - Labor Day Weekend Oct 7 NO GAMES - Fall Break Weekend Oct 28 Last Game of Regular Season Oct 23-28 Regional Tournament 10U-19U Nov 4 Area Tournament* 10U-14U Nov 11 Area Tournament* 16U-19U Nov 18 State Tournament* 10U-19U
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Play-up policy Needs to be modified since age cutoff dates have changed. Propose: Use end date of June 31 of MY. i.e. if player is old enough to play in that division by June 31, eligible to play up (compared to Dec 31). Applies to that MY only (fall and spring).
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Voting Policy Propose removing requirement for signed consent form if get super-majority (2/3 vote) VOTE
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No referee, cancel policy
Policy reinstated except for 8U games. VOTE
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Spring Fees Suggested fees: Was: $40 returning, $60 new
Go to: $40 returning, $40 + $17.50 new Same fee for all divisions. VOTE
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Registrar Kimberly Bragdon
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Player Numbers max per team division players teams max players
slots left Notes 6 05U-CoEd 23 4 24 1 06U-CoEd 40 7 42 2 08U-B 48 8 08U-G 26 5 30 10 10U-B 45 50 10U-G 25 3 12 12U-B 44 12U-G 35 36 16 14U-B 15 14U-G 14 18 16U-B 11 probably will make 3 teams from 16/19U boys 19U-B 19/16U-G 1 19UG player VIP-CoEd
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Safety Director Rod Merritt
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Vacant (John filling in)
Fields Vacant (John filling in) Cindy Vechinski
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Field plan 5U-8U - Endeavor Elementary School Field
10U - Asbury Harvest Church Field 12U - Harvest Baptist Church Field 14U - Calvary Baptist Church Field 16U-19U - Monrovia Middle School Field
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Field Status Need to fertilize and probably do soil testing
Hope: Sprinkler Zone 1 not working
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Field Status (cont) Cindy fertilized Asbury (thank you)
Cindy in the process of laying out fields Also need to aerate fields. Tracy is mowing Endeavor now
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Treasurer Crystal King Aaron Luchini
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Changing banks New bank account created
Section looking for auditor to audit the region
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CVPA Meagan Ottum
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Coach Administration Peter McCoy Ray Sellers
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Referee Administration
Jeremy Raper / Aaron Luchini Dowling Bowman Douglas Vechinski
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U8 Official for 8U Coaches
Referees are no longer required for 8U games Propose: Require 8U coaches to take U8 Official course Not sure it should be required, but highly encouraged. Might consider making it required in future seasons.
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Equipment Van Sullivan
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Uniforms Beth Sullivan
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Uniform Change 8U and younger
Peter & Beth decided on one uniform per player. IDEA: Instead of just medals, how about an ice cream party for the kids?
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VIP Angela Southern
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Division Coordinators
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New Business
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Logo Iteration 8 Going to add website address on bottom
Plan to order some car magnets with logo 500 for $425
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Region Shirts Need shirt sizes form all board members.
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Review Action Items
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