1. E-time WEEKLY PAYROll TRANSition 2018
Finance & Administration
January 19, 2018

3. e-Time Weekly Payroll History
The School of Arts & Sciences developed an electronic payroll system to process their weekly payroll several years ago.
A Penn initiative, led by the Division of Human Resources, modified this system and began a pilot launch across the University.
Wharton’s initial pilot started October 2015 with four BAs and one Wharton School/Center Administrator.
There was little documentation and no formalized training program.

4. e-Time Weekly Payroll History
Recently, the Division of Human Resources expanded the pilot and collaborated with others to provide ad-hoc training classes, develop the Knowledge Link courses, and create Quick Reference Guides
As the University moves toward HCM (Human Capital Management), all Schools are encouraged to use the e-time system to enable a smoother transition to electronic format
HCM anticipated go live date is January 2019
Wharton’s Goal: All BAs to train and implement e-time for weekly payroll by 12/31/17

5. e-Time Weekly Payroll Transition Status
Penn’s HRIS Data Analyst conducted two ad-hoc training sessions for Wharton Payroll Org Administrators
Org Administrators also completed at least two Knowledge Link courses
35 BAs representing 106 orgs have converted so far
6 BAs with 12 orgs remain to be transitioned
4 BAs will convert by mid-February representing 6 orgs

6. e-Time Processing BENEFITS
Minimizes manual UMIS entry, reduces paper
Allows supervisors to approve timesheets remotely
Improves accuracy – illegible writing eliminated, mathematical errors minimized
Sends weekly reminders to submitters and approvers, reduces need for late pays
Ensures compliance with Fair Labor Standards Acts (FLSA)