1. Reduction of administrative burden for applicants and project beneficiaries Lithuanian practice
Asta Jurgute
European Social Fund Agency

2. European Social Fund Agency:
Informs and consults applicants
Performs assessment of applications
Prepares and modifies project administration and financing contracts
Monitors project implementation
Verifies payment requests
Carries out on the spot checks

3. Administrative burden analysis Lessons learned Plans for the future
Summary
Administrative burden analysis
Lessons learned
Plans for the future

4. Administrative burden analysis

5. The assumptions
Dissatisfied applicants and project beneficiaries about administrative burden
Impossibility to identify the current administrative burden
Ambition to be prepared for the new programming period

7. The objective
To assess the administrative burden in monetary terms undergone by ESF applicants and project beneficiaries within 1 year.
Administrative burden assessment in monetary terms was performed in accordance to the Standard Cost Model (SCM).

8. The steps Identification of legislative requirements
Assessment of administrative burden
Proposals for administrative burden reduction

9. Identification of legislative requirements
1st STEP
Requirements, enforced by legislation, are identified
Legislative requirements are divided into 6 groups
Identification of legislative requirements

10. Assessment of administrative burden
2nd STEP
Administrative burden is assessed in monetary terms
Interviews of applicants and project beneficiaries are performed
Assessment of administrative burden

11. Proposals for administrative burden reduction
3rd STEP
An interinstitutional working group is formed
The proposals are prepared and adopted
Proposals for administrative burden reduction

12. The principles Reducing the frequency for data submission
Not requesting redundant and duplicate data from applicants and project beneficiaries
Replacing the requirement to submit written data with the possibility to submit electronic data
Setting certain requirements only to those applicants and project beneficiaries, the activities of which are related to the greatest risk

13. The Examples
Combining the general (A) part and the special (B) part of the project application, standardising for all measures.
Allowing e-applications.
Signing the project administration and financing contracts in electronic form.
Allowing the project beneficiaries to submit the payment requests without the supporting documents.
Producing and centrally sharing the publicity posters.

14. The participants ESFA’s Working Group Deloitte Lietuva JSC consultants
Representatives from the Managing Authority, Intermediate Bodies
Representatives of Social partners
Selected applicants and project beneficiaries

15. ~12.000 EUR 80% 40% Expected results Total administrative burden
on 1 beneficiary per year
~ EUR
Preparation of payment request makes
80%
Administrative burden could be reduced by
40%

16. Lessons learned

17. LESSONS LEARNED Successful partnership
Assessment of administrative burden in accordance to the Standard Cost Model (SCM)
Usage of the interview method (if SCM is chosen)
Methodological assistance of Experts
Atmosphere of administrative burden reduction in your organization

18. Plans for the future

19. Plans for the future
To ensure that by issuing new or updating existing Procedures it will not create an additional administrative burden.
On-going analysis
Ex-post analysis
To revise administrative burden assessment in monetary terms in 2015 to ensure the fact of administrative burden reduction.

20. Thank you!