1. Updated Process Overview
What is ? Docusign is a new tool that the Office of Academic Affairs has started using to capture new hire paperwork electronically. I-9’s and OPERS exemption Forms will still be required to be completed in person and require original signatures.
Updated DocuSign Process
Who
Action
HRA Status/Assignment
Supervisor
Submit HRA
Submitted Pending Approval, Assigned to OSUL HR
OSUL HR
Approve HRA
Approved, Assigned to Service Center
Brent Leasure
Send welcome from outlook
HR Paperwork Pending, Assigned to Brent Leasure
Send envelope from DocuSign
Save completed electronic paperwork
Charles Smith
Send Intake Center/I-9 from Outlook
Personnel File/I-9 Requested, Assigned to Charles Smith
Intake Center/I-9 completion
Future Action Needed, Assigned back to Brent Leasure
Enter hire into HRIS
Future Action Needed, Assigned to Brent Leasure
Send notification to Employee/Supervisor – Student Employee can begin working
Needs SC Validation, Assigned to Auditor
Ben Moore
Review/Complete transaction

2. Updated Process Overview
What is ? Docusign is a new tool that the Office of Academic Affairs has started using to capture new hire paperwork electronically. I-9’s and OPERS exemption Forms will still be required to be completed in person and require original signatures.
Updated DocuSign Process
Who
Action
HRA Status/Assignment
Supervisor
Submit HRA
Submitted Pending Approval, Assigned to OSUL HR
OSUL HR
Approve HRA
Approved, Assigned to Service Center
Brent Leasure
Send welcome from outlook
HR Paperwork Pending, Assigned to Brent Leasure
Send envelope from DocuSign
Save completed electronic paperwork
Charles Smith
Send Intake Center/I-9 from Outlook
Personnel File/I-9 Requested, Assigned to Charles Smith
Intake Center/I-9 completion
Future Action Needed, Assigned back to Brent Leasure
Enter hire into HRIS
Future Action Needed, Assigned to Brent Leasure
Send notification to Employee/Supervisor – Student Employee can begin working
Needs SC Validation, Assigned to Auditor
Ben Moore
Review/Complete transaction

3. Welcome email sent from HR Specialist to student hire

4. Email sent from DocuSign to student hire

5. DocuSign landing page for student

6. DocuSign Hire Data Worksheet

7. DocuSign Ethics/HR Policy Acknowledgement

8. DocuSign Disability Self-ID

9. Email sent from DocuSign to specialist

10. Intake Center/I9 email sent from HR Specialist to student hire

11. Visit the Intake Center