1. Smarter balanced and off-grade level Fall 2018 training
Test Administrator Training TAs & Staff Who Support Online and Paper-Pencil Testing
Template for Training TAs
THE NOTES ON THIS SLIDE ARE SPECIFIC TO DC, DAs, & SCs, REVISION NEEDED FOR TAs:
This PPT template was created for DCs, DAs, and SCs to support training of Test Administrators (TAs) and other staff who support the Fall 2018 online and paper-pencil test administration. It is highly recommended that this template be supplemented with information specific to your district and schools.
Considerations
During your training, you can demonstrate the WCAP Portal “User Cards” by accessing the portal online and sharing the purpose of each user card as you are walking your audience through the cards.
Smarter balanced and off-grade level Fall 2018 training
Published: October 9, 2018
Office of Superintendent of Public Instruction
This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides.

2. Introductions
____________________________, District Test Coordinator (DC)
____________________________, District Administrator (DA)
____________________________, School Test Coordinator (SC)
____________________________, Principal
THE NOTES ON THIS SLIDE ARE SPECIFIC TO DC, DAs, & SCs, REVISION NEEDED FOR TAs:
You may want to consider including an introduction to each team member presenting this training. You may also want to make note if you have a Principal attending.

3. Acronyms AVA Assessment Viewing Application GTSA
Definition (Systems, Applications, Materials, Test Components)
AVA
Assessment Viewing Application
GTSA
Guidelines on Tools, Supports, & Accommodations
ORS
Online Reporting System
PIRG
Professional Standards and Security, Incident, & Reporting Guidelines
SRMAAG
Student Records Management for Assessment and Accountability
TAM
Test Administration Manual
TDS
Test Delivery System
TIDE
Test Information Distribution Engine
TSBP
Test Security and Building Plan
WCAP
Washington Comprehensive Assessment Program
Acronym
Definition (Users) DC
District Test Coordinator DA
District Administrator SC
School Test Coordinator TA
Test Administrator IS
Instructional Specialist
As we move through this slide deck, there will be times that acronyms are used instead of fully displaying the name of a system or material. This slide displays several acronyms that include the definition. There also is a Definitions and Acronyms document posted to the WCAP Portal, under the TA User Card, Resources, User Guides and Manuals folder.
Definitions Acronyms available at:

4. Teacher Resources
The supports listed below aid teachers and TAs with increasing familiarity with the testing components.
Documents
User Guides
Modules
Achievement Level Descriptors
AIRWays User Guide
AIRWays Module
Assessment Blueprints for Smarter Balanced
AVA User Guidance
AVA Module
Classroom Resources on WCAP Portal
ORS User Guide
Interim Assessment Scoring-ELA Module
Interim, Training, and Practice Test Resources
Performance Task and What is a CAT Modules
The resources on this slide will help you as a teacher or TA to become knowledgeable with the testing components.
This level of understanding will help ensure a comfortable experience for you administering, and for students taking the Practice or Training Tests, the interim assessments, and the summative assessments.
Follow the approved DC testing schedule when administering a practice, training, interim, or summative test.

5. WCAP Portal Materials for TA Review
Materials available on the WCAP Portal, TA User Card, include supports for TAs and other staff with the responsibility of processing materials or administering the Fall assessments.
Materials required for review by the state will include an asterisk (*)
Other training resources may also be required at a local level.
General Information Folder
Manuals/User Guides Folder
Modules Folder
Calculator Policy*
Guidelines on Tools, Supports, & Accommodations (GTSA) *
TA Certification: State recommended, may be district required
Do Not Disturb Sign
TA Script of Student Directions *
TA Training for Fall *
blank
TA User Guide or Module *
TA and Student Interface Module
Test Administration Manual (TAM) *
TIDE Module
Blank
TIDE User Guide
Included on this slide is a summary of the materials to support TAs in administration of state assessments.
Materials are located under the WCAP Portal TA User Card > General Information, Manuals and User Guide, and Modules folders.
Materials required by the state to be reviewed annually by TAs will include an asterisk.
School districts may also have additional resources that are required for review. This may include the Test Administrator Certification course that is available on the WCAP Portal, within the TA User Card.

6. Accessibility Features
Some accessibility features are available to all students.
The GTSA provides additional information on accessibility features available for students.
Accessibility features not listed in the GTSA are not allowed
Non-Standard Accommodation and Designated Support Requests If a unique circumstance requires a student access to an accessibility feature not documented for use in the GTSA, the students IEP team would request the DC submit a request to the state for consideration.
The Calculator Policy provides additional information on calculator restrictions and access for the Smarter Balanced math assessment
Headsets, as required by test, must be available for student use
Accessibility features can be helpful for some students who use them regularly during classroom instruction, or who have a documented need.
Refer to the Guidelines on Tools, Supports, & Accommodations, also referred to as the GTSA, for specific questions about restrictions and use.
Accessibility features not listed, are not allowed.
If a student’s IEP or 504 plan stipulates the use of a feature not listed in the GTSA, the students IEP team would request the DC submit a Non-Standard Accommodation or Designated Support Request to the state for consideration of use.
Any Accessibility Features used on a state assessment should be familiar to the student.
The GTSA and the TA Script of Student Directions provide details as to what is permitted for each assessment.
The Calculator Policy must be reviewed prior to administering a Smarter Balanced math assessment.
Headsets, when required, must be available to each individual student.
It is important to work with your school test coordinator to ensure that you have enough headphones to support your testing session.

7. WCAP Portal
We are now going to walk through the user and system cards available on the WCAP Portal.
Resource for information about the Washington Comprehensive Assessment Program (WCAP).

8. Navigating the Portal Refine your search
Need to locate information? A Search option is available under the “Resources” label
The WCAP Portal homepage is a great source of information to support students and families, TAs, teachers, and test coordinators.
The Test Administrator user card is your source for accessing systems and applications, including support resources described previously on slides 4 and 5.
Navigating the portal can be a little tedious at times. There is a search option tool available for locating materials. To access the search tool,
Click on the Resources tab in the upper left side of the toolbar on the portal homepage.
This will open the search page, allowing you to refine your search by entering a specific word, such as translation, or by entering the name of the document as in TAM.
A list will be displayed of all documents that relate to the information entered into the search field.
Refine your search

9. Practice and Training Non-Secure Site
Access the non-secure practice and training tests from the WCAP Portal homepage.
Training tests provide familiarity with item types, tools, and navigation of the Test Delivery System (TDS).
Practice tests mirror the experience of summative ELA and math Smarter Balanced tests.
There are a several different ways for students to practice and for TAs to become familiar with the testing system.
Access to the non-secure Practice and Training Tests is available from the WCAP Portal homepage, refer to the hyperlink on the bottom of this slide.
Training tests help students, teachers, and parents become familiar with item types, tools, and navigation of the online testing system.
Training tests are available for the ELA, math, science, and ELPA21 online tests. 
No TA is required.
Parents or other members of the public can also access these tests by logging in as a guest.
Practice tests allow teachers, students, and parents to experience a Smarter Balanced ELA and math test.
The practice tests are similar to the summative assessments in format and structure, however, they are not adaptive and student responses are not scored.
The next few slides will provide an overview of the components available when selecting the Test Administrators user card.

10. Test Administration Certification
The Test Administrator Certification training includes a walkthrough of the TDS interface, including new features and system updates.
This card is locked and requires your secure login.
Having selected the TA User Card, the next AIR page, as displayed on this slide, provides additional cards available to you.
Looking at the Test Administrator Certification training card you will see a lock symbol in the lower right corner. This indicates that this card is locked and requires your secure login.
Any portal card with a “lock icon” requires secure login.
Forgotten passwords can be retrieved by clicking on any locked portal card & clicking on “Forgot Your Password”? link.
If additional support is needed, please reach out to your SC or DC.
The Test Administrator Certification card is an available training tool that is highly recommended by the state and may be required by your district.
This online training course includes new features and system updates and provides an overview for:
Navigating the Test Delivery System interface
Starting a Test Session
Approving student to test
Pausing and stopping a test session
logging into a test as a student
The estimated time of completion for this training is 30 minutes.
At the end of the training, you can print a certificate to share with your SC.
Access to this training is highly recommended by the state and may be required by your district

11. Practice and Training Tests Secure Site
Trained TAs can administer practice or training tests using the secure browser to:
Become familiar with setting up test sessions, establishing student access, and session approval.
Have free communication on testing process and content.
Conduct a group walk-through promoting familiarity with basic test rules.
The Practice and Training Tests card is locked and requires secure login.
This card is used to administer a practice or training test while using the secure student browser.
Only trained TAs may administer tests using this secure site.
In a Training Test session:
The TA will log in to the secure Practice and Training Test Administration site, under the Test Administrators User Card, using login credentials.
Using this option anyone can be a student – a teacher, principal, student, etc. They just sign in as a guest.
TAs will become familiar with setting up a test session, establishing student access, and test session approval.
This administration process provides an opportunity for TAs to have free communication on the testing process and content, while also describing the limitations to the support they will be able to provide during the summative test session.
Conducting a student group walk-through of the training or practice test promotes familiarity with the basic test rules, including:
testing format,
embedded tools,
pause rules,
alert messages, and
ending a test session
The Proctoring Practice & Training Test instructions are located under the Resources folder.
Step-by-step instructions available in the Proctoring Practice and Training Tests instructions on the WCAP Portal.

12. Interim and Summative Secure Test Administration Site
The Test Administration (Test Delivery System) interface card is used by trained TAs to securely administer an interim or summative assessment, only.
Interim assessments allows teachers to check student progress while providing information to improve instruction.
TAs can hand-score items allowing teachers to interpret strengths and weaknesses in skills being assessed.
Summative assessments: This is an official accountability test that will generate a state score for students.
The Test Administration card is locked and requires secure login.
This site is used only to administer interim and summative assessments using the secure browser. It is critical that you have a clear understanding of the differences between practice, training, interim, and summative assessments and where to go to administer each.
Only trained TAs may administer interim or summative tests using this secure site.
The interim assessments allow teachers to check student progress and provides information to improve classroom instruction.
In an interim test session:
Both the TA and the student log in using the secure browser. The TA will log in to the Test Administration, under the Test Administrators User Card on the WCAP Portal.
The log in process works the same as for the summative assessments.
Test Session Tickets may be printed for the interim assessments.
Interim assessments should be administered following the same test administration protocols as the summative assessments.
Accessibility supports should be made available to students that they will use on the summative assessments.
Some Interim Assessments are hand scored. A benefit of hand scoring is that it allows teachers to interpret strengths and weaknesses for their students, in the skills being assessed.
Additional Resources include the ELA Interim Assessment Scoring Module and the AIRWays Reporting and scoring user guide.
The summative assessments for the Fall retake administration include the Smarter Balanced ELA and math assessments. The summative ELA and math assessments are official accountability tests that will generate a state score for students.

13. TIDE Overview Access the TIDE card from the TA user card and log in.
Under Preparing for Testing you can:
Verify student information and test settings under Test Settings and Tools.
Verify your test schedule under Test Windows.
Under Administering Tests you can:
Print student test tickets.
Monitor student test progress.
With the TA user role, within TIDE you can:
Verify your student’s information and test settings under the Test Settings and Tools drop-down menu.
View your test schedule under the Test Windows drop-down menu.
Under the Administering Tests section, you can:
Print test tickets, if required by your district.
Monitor student test progress.
For detailed instructions about using TIDE, refer to the TIDE User Guide by clicking Help in the upper right banner in TIDE.
You can also access the TIDE Training Module and MP4 audio file on the WCAP Portal.

14. Additional TA Access Points
The Test Administration Resources card hosts all test administration materials.
The Online Reporting System is used to access student results.
The Digital Library card helps educators apply the formative assessment process during daily instruction.
The Assessment Viewing Application card is used to view interim assessments for administrative or educational purposes.
The AIRWays Reporting card is used to access student item- level data from interim assessments.
New for , AIRWays includes Teacher Hand Scoring
As a reminder, the Test Administration Resources card hosts all required training materials and materials to support each test administration.
The Online Reporting System card is used to plan and manage testing (participation reports) and student test results.
The Data Entry Interface card is not applicable to fall testing.
The Digital Library card provides subject- and grade-specific resources intended to help educators apply the formative assessment process during daily instruction. In addition, the Digital Library has collaboration features that allow users to rate materials and share their expertise with educators across the country. The Digital Library has a different login that must be reset by the District Test Coordinator.
The Assessment Viewing Application card is used to view interim assessments for administrative or educational purposes.
The AIRWays Reporting card is used to access student item-level data from interim assessments. It also includes the Teacher Hand Scoring.

15. Training, Practice, Interim, and Summative Assessments
We will now go over some important information in support of administering a training, practice, interim, or summative assessment.
Understanding testing options

16. Training and Practice Test Options
Simulates summative in tools, supports, accommodations, student & TA experience
Includes a range of questions, but no PT
Organized by grade-band, Approx. 6-9 questions, not scored
Training Tests
Mirrors summative, but not scored
approximately 30 questions
Includes tools, supports, accommodations
Practice Tests
What needs to happen before administering an online summative assessment?
Provide your students with an opportunity to become familiar on each content area through the practice and training tests. Include access to accessibility features, as outlined in the student’s plan.
The intent of the Training test is not to look at grade level content, it is used to familiarize students with how to log into a test, navigate tool buttons, and to learn how to complete the different item types.
ELA is organized by grade band 3-5, 6-8, and High School.
A grade 3 student may see a grade 5 item.
Math is organized differently to support calculator use.
Options include grade band 3-5, grade 6, grade band 7-8 and High School.
Grades 6-8 and High School include the embedded online calculator.
For ELA and Math there are 6-9 questions that include all item types.
Overhead projectors may be used to provide class instruction on the use of tools.
The Tool Button Sheet provides students additional support in navigating the system.
Practice tests are used to familiarize students to grade level items they will find on the summative assessments, and to practice responses to them. There are approximately 30 items students will experience across all claim areas, including practice on the Performance Task. Practice to become familiar with Pause rules and Informational Messages, for ending sessions.

17. Interim Smarter Balanced Assessments
Interim Assessment
Simulates the summative assessment in tools, software, accommodations, questions, and student & TA experience
Administer in Blocks (20 min Math, 30 min ELA) or Comprehensive (same length of time as Summative)
Scores remain with students over time
Smarter Balanced designed the interim assessments for instructional use to support learning and teaching throughout the school year.
The interim assessments allow teachers to check student progress and provides information to improve classroom instruction.
Interim assessments are to be administered following the same test administration protocols as the summative assessments.
Provide students access to the accessibility supports that they will use on the summative assessments.
Some Interim Assessments are hand scored. The greatest benefit of hand scoring is that it allows teachers to interpret strengths and weaknesses for their students, in the skills being assessed.
On a larger scale, these items allow for calibration to a fixed rubric, to provide a consistent ruler among students and teachers, and they help teachers and students better understand expectations of the summative assessment.
The scoring functions previously accessible through the Teacher Hand Scoring System (THSS) are now incorporated into the AIRWays, under the Test Administrator User Card.
TAs should first review the THSS training materials available from the TIDE landing page prior to scoring.
AIR Ways Reporting is used to hand-score items and view student performance reports for the interim assessments. AIR Ways includes summaries of all the assessments associated with a particular user or school.
For a complete overview, refer to the ELA Interim Assessment Scoring Module on the WCAP Portal.
The Assessment Viewing Application (AVA) is a component of TDS that allows authorized users to view interim assessments for administrative or instructional purposes.

18. How to Start a Test Session
Yellow Interim Assessments
Log in to the Test Administration (TA) Interface
Select the appropriate test being administered within your current test session.
Click Start Session. The Test Selection window closes and the Session ID appears.
You will provide the Session ID to your students.
Color Codes for Practice and Training Tests
Log in to the secure Test Administration (TA Interface) site, the Test Selection window opens automatically, allowing you to select the appropriate test for your district approved test session.
The test labels for summative assessments are coded Blue for Smarter Balanced and Pink for Off-Grade Level Smarter Balanced. The Yellow labels are for the interim assessments.
Select only the test that will be given in your test session. There are different methods for selecting tests.
A test group may include one or more sub-groups. All test groups and sub-groups appear collapsed by default. You can also individually expand a test group by clicking on the plus (+) sign, next to the test you are administering. Do not place a check mark in the box until you have reached the appropriate test level for selection.
In the lower-left corner of the window, click Start Session. The Test Selection window closes and the Session ID appears. Document the Session ID in case you accidentally close the browser window and need to return to the active session.
You will provide students with your Session ID, when logging them into your test session.

19. Recommended Method Test Selection
Highly Recommended Method for Test Selection
Only allows access to the one test being administered.
Not Recommended
It permits students access to the ELA CAT, ELA PT, Math CAT, and Math PT assessments.
OSPI highly recommends drilling down until a checkbox appears next to a test name.
The first example is not recommended and will provide students access to all available Smarter Balanced assessments including the ELA CAT, ELA PT, Math CAT, and Math PT. This method allows students access to 4 tests that they will need to carefully select and you will need to carefully verify that each student has made the correct choice, prior to approving.
This method may create a testing incident and potentially limit a students ability for their testing opportunity.
The second example, is the recommended method, displaying how a TA drilled down to select only the ELA CAT test that as an example was approved for that testing session. This limits a students ability to select only this test.

20. Student Sign In
Obtain a list of approved students for your test session
Follow step-by-step login instructions within the TA Script of Student Directions
Launch the secure browser on the student’s testing device. The Student Sign In page appears
Students will enter their first name, their SSID, and Session ID
Students will verify information and settings
The Your Tests page displays with the tests the TA selected
Depending on the test content and the specified test settings, students may need to verify that their device is functioning properly
Common Sign In Errors
Session does not exist
Student information entered incorrectly
Session has expired
Student is not associated with your school
Tips to remember prior to launching the secure browser.
Obtain the list of approved students to test within your session from your SC. This should include student name, SSID, and subject.
As a TA, it is important to follow the TA Script and Student Directions, word-for-word, using a natural tone and manner, unless simplified test directions are permitted. Review the script early so that you are familiar with what is being asked of you.
When logging students in to a test session, it is important to monitor and deny a student access if an ineligible or unknown student is seeking approval for your session; immediately notify your SC. You will also deny a student when:
An incorrect test was selected.
When a student enters your testing room and is not feeling well. Notify your SC to see if the student should be tested during a makeup session.
Incorrect test settings were applied. This situation falls into two categories.
For all online embedded test settings, with exception to Braille, ASL, and Spanish Stacked Translations, you will need to deny the student access, or in the case that the student already began testing, pause the test immediately. Contact your SC to change the settings in TIDE. Changes in TIDE are immediate so the student can rejoin the session that is already in progress.
For Braille, ASL, and Spanish Stacked Translations you will deny the students test and contact your SC to have the student’s testing opportunity Reset through the TIDE appeals system. Once the Reset has been approved by the state, the SC can make the appropriate change in TIDE. The student can then be tested. This process may take up to 24 hours.
It is important to note that an appeal to Reset a students test due to an incorrect student setting is limited and most likely will only be approved for a student needing to access the Braille, ASL, or Spanish Stacked Translation tests.
Launch the secure browser on the student’s testing device and the Student Sign In page appears.
You will provide students with their login information, including first name, SSID, and the Session ID. Student information can be printed on Test Tickets and the Session ID can be written on your classroom board.
Students will be asked to verify personal information:
If all the information is correct, students will be directed to move on.
If any of the information displayed is incorrect, the student must not proceed with testing. The student should click No. You should immediately notify your SC so that the student information can be corrected in TIDE.
The Your Tests page displays all the tests that a student is eligible to take. Students can only select tests that were included in the session. Be very specific when telling students which test to select.
Depending on the test content and specified test settings, students may need to verify their testing device is functioning properly. This includes Text-to-Speech, Audio Playback, Recording Device Check and Sound and Video Playback.
When students see the Audio Playback Check as they log in, this is the indication that a headset is required.

21. Monitoring Test Progress and Ending Test Segments and Test Sessions
TA reviews students’ requests for approval
TA actively monitors students’ testing progress
When students finish testing, stop the session
Student Testing Statuses
Approved: Student has not started the test
Started: Student started the test and is actively testing
Review: Student answered all questions and reviewing answers before ending the test
Completed: Student has submitted test
Paused: Student test is paused
Monitoring
During testing the TA actively monitors students’ testing progress. Students’ status and progress will appear in the Students in your Test Session screen. The page will automatically refresh to update this information.
Segment Instructions
The Smarter Balanced CAT and PT are presented in segments. When students reach the end of a test segment, they will receive a warning message asking them to confirm that they want to move on to the next segment.
Students cannot return to change their answers in the current segment once they have moved on.
This message also reminds students to check their answers before moving on.
Pausing on the last question of a segment will automatically submit the test after 20 minutes of inactivity.
Prior to administering the summative assessment, TAs should ensure that students understand the outcome of ending the test segment while they are administering a Training Test or interim assessment to students.
Ending Test Session
When there are approximately ten minutes left in the test session, the TA will give students a brief warning when reading the TA Script of Student Directions. Students who need more time will need to log back in to another session.
When students have finished testing, you should:
Print the session report before selecting Stop Session
Stop this session by clicking STOP in the upper-right corner. A confirmation message appears.
Click OK. The test session stops.

22. Testing Environment Summative Test Requirements
Follow your district approved testing schedule
Students must be supervised at all times by a trained TA
Ensure the test environment is void of noise and distractions
Verify that materials are permitted and available for student use
Limit interactions with students
Read TA Script of Student Directions, word-for-word
Administer accessibility features appropriately
No coaching or reviewing student work
Once a summative assessment session has been set up for students to begin testing, the students within the session must be supervised at all times by a trained TA, until testing concludes and all materials provided during the test session have been collected and accounted for. Review your school’s plan for trained TA replacements should you need to leave a testing session due to an emergency.
It is required to follow your district approved testing schedule.
Each testing environment should be void of noises and any distractions. Placement of a Testing Do—Not Disturb Sign can help with distractions.
It is important to have a clear understanding of what materials are available for student access during each testing session. Materials vary depending on the grade level and content being administered. Students may be permitted accessibility features as outlined in the GTSA and Script of Student Directions.
Use of non-approved accessibility features may result in the students’ test results being invalidated. This includes materials being left on walls/desks, within the testing area.

23. General Rules of Testing
Read the administration directions (SAY boxes) in the TA Script so you sound natural.
Follow the GTSA on whether an assessment permits the use of a particular accessibility features.
Review your school’s Test Security and Building Plan to become familiar with:
Testing schedule and seating arrangements
Accessing and return of testing materials on the day of testing, distributing and collection from students within the testing environment, and returning to the SC.
Students must enter an answer for all items before moving to the next screen
As a TA, it is important to follow the TA Script of Student Directions, word-for-word, using a natural tone and manner, unless simplified test directions are permitted. Review the script specific to the test being administered prior to the day of testing so that you are familiar with what is being asked of you.
TAs need to limit their interaction with students to ensure consistency in assessing Washington students. To facilitate this limited interaction during summative testing, it is best practice to prepare students prior to testing by sharing what is and is not allowed.
Review the GTSA, so students have access only to those accessibility features allowed for the test being administered.
Make sure for paper-pencil testing, that the model of calculator a student uses is one that has state approval.
Review the Calculator and Electronic Device Policy on the WCAP Portal.
It is important to ensure that a process is in place for collecting and accounting for all materials distributed to student within a test session, prior to releasing the student from the testing location.
Become familiar with the school’s Test Security and Building Plan, including:
Testing schedules
Seating arrangements
Material chain-of-custody
Students must enter an answer for all items before moving to the next screen:
Students can mark a question for review but should provide their best response prior to moving on
When students enter random text (gibberish), the system counts the question as answered; the student may not be able to return to the question, if the system times out, a technology issues occurs, or the student moves to a new segment without first completing the flagged question.

24. Break Procedures Break Procedures
Pause online tests or close test booklets
Instruct students not to discuss the test
Students are monitored by staff
Bathroom break – one student at a time
Ensure students do not have access to electronics or other unapproved materials
Break Procedures
[Add your staff break information here]
Who will test where? Extended time location
[Add your staff break information here]
[Add the emergency contact number/plan should a TA need help during the test]
THE NOTES ON THIS SLIDE ARE SPECIFIC TO DC, DAs, & SCs, REVISION NEEDED FOR TAs: Add building specific notes and the process for calling students and reminding them of the importance of this testing opportunity and for identifying the schedule and location. Students arriving late may test if approved by the school district.
Break procedures include instructing students to:
Pause online tests or close test booklets and not to discuss test content with their peers.
Students must be monitored during breaks and lunches.
Be sure to have available prior to testing, your break information and emergency contact information should a need arise.
Follow the break procedures in the unlikely event the class has to leave the room for an emergency. Do not attempt to collect the test booklets. Student safety first; follow your emergency procedures.
TA should pause the assessment, if possible, but not at all necessary.

25. Monitoring Students Actively monitor to ensure students are:
If a student asks for help on a question try:
It is important that you do your best
Do you need to [Pause your test or close your test booklet and answer booklet] and take a break?
I cannot help you check your work
If you are unsure about how a question works, select Tutorial from the context menu to view a short video.
You may also read the question again and think about what the question is asking you to do.
Try your best and choose the answer that makes the most sense to you.
Monitoring Students
Actively monitor to ensure students are:
Only using allowed accessibility features, calculators, and/or electronic devices.
Not writing on the ½ inch outer edge of the booklet
Not sharing their work
Reading and re-reading the Student Test Directions (SAY Boxes) is permitted (not test questions)
It is permitted to remind all students to be sure to complete all items. This can take place prior to testing and again when students begin to turn in test booklets
You may assist students with navigating the online system or turning pages in a paper booklet
Create a comfortable testing environment; smile and make eye contact whenever possible.
Students are required to be monitored by trained staff until testing is complete.
For paper-pencil testing, only use a No. 2 pencil. If a different pencil lead type is used, you may never know what questions were not scanned and scored accurately. Notify your SC right away.
Only permit allowed calculators for student use and only on calculator approved sections of a paper-pencil test. See the Calculator and Device Policy and the GTSA for use and restrictions.
For paper-pencil testing, if students write within a half inch from the outer edges of the test booklet, they should be reminded that work can only be scored if it is within the student response area.
TAs are allowed to:
Re-read test directions as many times as needed to support students. It is not permitted to read aloud passages, scenarios, stimuli, or test items.
Help students by turning pages in paper booklets, when needed. TAs may not assist students with responding to test items.
Be prepared for students asking for more help than you are permitted to support. The list in the green box can help support students in a positive way and are permitted for use within a group setting or with an individual student.

26. Preparing Testing Locations Prior to Testing
Room is ready; inappropriate materials covered or removed
Student seating designed to prevent viewing of peers’ tests.
TA Script of Student Directions in the classroom
Secure Listening Transcript for ELA session 2 or OGL ELA (Gr 3-8 session one)
Accessibility features clearly identified for the subject area and available for students
Testing-Do Not Disturb sign placed on door of testing locations
Clear hand-held calculators, when applicable
Identify location for placing backpacks, bags, and non-approved items and electronics
Pick-up booklets at _______ (Return booklets each day)
The rules for each administration may differ slightly. Be prepared by knowing what is allowed and not permitted for each test.
Run through your room ready checklist to make sure materials in the testing location related to the content of the test being administered have either been covered or removed. Retention of non-approved materials may require invalidation of a students test results.
Verify your student seating chart to ensure locations are far enough apart to prevent students from viewing peers’ tests. An exam type layout, as opposed to a collaborative setting.
Have all necessary materials placed in the classroom prior to testing sessions. This includes TA Script, tools, supports, and/or accommodations, manipulatives, and ancillary papers, as permitted. Examples include glossaries, scratch and graph paper.
Add your Testing—Do Not Disturb sign on the door outside of your testing location. Take care not to obscure security windows on doors;
Establish your location for when students are directed to turn off non-approved electronics and place them with backpacks and purses in that area.
Students must be directed to move these items prior to beginning the test.
Know the process for collecting secure testing materials on the day of testing. Will they be delivered or will you pick them up?
Follow your approved TSBP for checking out and checking back in all testing materials to students. Materials must be accounted for prior to releasing student(s).
Remember: All materials distributed within the testing environment are considered secure and must be processed according to your school’s Test Security and Building Plan. 11

27. Protocols, Security, and Responsibilities
We are now moving into the protocols, security, and responsibility section of this training.
Before, During, & after testing

28. Testing Incidents When testing incidents occur, it is important to:
Stop the testing session for the individual student or class
Take corrective action to mitigate the incident.
TAs report incidents to the SC, who contacts the DC. The DC works with OSPI when required.
Incidents must be documented by the end of the day and reviewed by DC or state within 24 hours.
If required, TIDE appeals are submitted by the DC or DA. Approval is required at a state level. Appeals will be processed within 24 hours.
Breaches must be reported to SC, DC, and to the State immediately and documented.
For more information, see the PIRG:
There are several types of Test Incidents. Each type may be addressed differently. All incidents must be documented and reported by TAs to the SC promptly. This helps to ensure a fair and equitable testing environment for all students. Refer to the PIRG document for full details.
Stop the student(s) testing session.
Take corrective action to mitigate the incident and gather all necessary information to be reported.
Document with as much detail as possible, including information such as date, time of day, who was involved (SSID), and the item number (when applicable). For technology or system related issues, please be ready to provide:
TA session ID, device used during testing, network configuration, and operating system
Prompt communication is important and should follow the PIRG.
Frequently reported incidents include:
Student using non-approved electronic devices during testing or break times
TAs deviating from the TA Script of Student Directions
Students gaining access to tools or materials not permitted on state assessments
Materials not being removed from walls within the testing site
Test materials returned after prescribed schedule or without proper transcription
Breaches are considered a high risk. An example would be if a student or adult had collected or released secure test content or student responses. This is immediately reported to the SC, DC, and state. Do not use electronic devices or for transferring secure/confidential information.

29. Security, Policies, & Responsibilities
Policies, laws, practices, and prohibited behaviors are located in the PIRG
State and local laws and policies specify practices to ensure test security of standardized and ethical administration of assessments.
Student monitoring throughout testing
RCWs and WACs are listed in the Policies and Test Securities section
Only assessment specific trained staff members can administer or be in a testing room
Volunteers or media are not allowed in a testing room
As with all state assessments, state laws must be adhered to and best practices followed in the classroom.
This is part of the state Professional Standards and Security, Incident, and Reporting Guidelines (PIRG).
Staff are required to review sections of the PIRG as the information relates to responsibilities.
Allowable and prohibited behaviors are detailed in PIRG.
Know who should and should not be in the testing environment. Trained TAs can proctor assessments under the general supervision of a certified staff member. Volunteers, students who are not being assessed during the current segment, and media are not allowed in the testing area.
Reviewing and disclosing test questions is a violation of state law.
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. OPP receives, investigates, and makes legal findings regarding complaints.
A complete list of rules and regulations can be found online:
Professional Code of Conduct
The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online:
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct is reported to OPP (360)

30. TA Responsibilities (Before Testing)
Complete test administration training and review all state testing policies and administration documents prior to administering state tests
Complete and sign a Test Security Staff Assurance Report (Part 1)
Become familiar with the TA Script (before/after) and directions to student (SAY boxes)
Have a list of student accessibility supports needed for the exam
Familiarize yourself with the school’s Test Security and Building Plan
Provide a positive environment and prepare your room
TAs can do a lot to ensure that testing goes smoothly. The TA is the primary role for administering state assessments. This slide and the next slide outline the duties of the TA before, during, and after testing.
When completing training, sign the Training Log and sign the Test Security Staff Assurance Report. These trainings provide important information specific to the retake administration.
The rules for each administration may differ slightly. Prior to testing, please be sure that you read the TAM for clear instructions to help you become familiar with the role of a TA. Review the TA Script (SAY boxes and TA text) and the Final Processing Steps for TAs, prior to administering tests.
Know which materials are permitted for each test.
Inventory stock and alert your SC if additional materials are needed.
Become familiar with your school’s TSBP. This should include the information needed for testing schedules, seating arrangements, processes for handling secure materials, testing students, and reporting incidents.
Know how to contact your SC and/or DC should you need assistance during testing.
Students must be actively monitored at all times by a trained TA during testing. At least one TA must be in the testing location at all time.
Know your break schedule and hall monitor plan.
Identify a location for students to store non-approved electronic devices and purses.
The student directions being read by the TA will instruct students to turn off electronic devices and place them along with bags, in a location identified by you.
Provide a positive pre-testing experience with students and prepare your testing room.

31. TA Responsibilities (During & After Testing)
Receive materials no earlier than the current day of testing
Check materials out to students and be prepared to check them back in
Read TA Script of Student Directions verbatim
Monitor students
Report testing incidents to the SC
After:
Implement your check-in process for collection of testing materials, prior to releasing students.
Complete and sign Part 2 of the Test Security Staff Assurance Report.
Process materials according to your Test Security and Building Plan.
Return materials directly after each testing session.
TAs play an important role to ensuring a positive testing environment and maintaining test security.
Maintaining careful records helps to ensure that there are no missing secure materials. Follow your school’s TSBP for tracking and returning all test materials.
TAs may use the state-provided Scratch Paper Log template.
Access testing materials just prior to each test session.
Inventory materials to ensure that you have the appropriate students materials. If a discrepancy is noted, immediately alert your SC for resolution.
Check test materials out to students. Verify to ensure students’ names have been added to ancillary materials such as graph and scratch paper. Papers passed out during testing are considered secure.
Immediately return all testing materials to your SC after completion of that days testing session. This includes test booklets and ancillary papers passed out during testing.
Processing materials at the end of a testing session
All materials checked out during a testing session are considered secure and must be checked back in prior to releasing students. This includes all materials distributed (i.e. test booklets, braille, large print, scratch/graph paper, Glossaries, test tickets etc.).
Verify that all test booklets are signed by students.
If materials are noted as missing, immediately notify your SC.
Complete and sign the second portion of your Test Security Staff Assurance Report. As required by OSPI, sign and submit the report, along with your secure testing materials, to your SC.
Process materials according to your TSBP and immediately return materials to your SC.

32. Contact Us: Test Administrators
Contact the School Test Coordinator for questions or to report issues
School Test Coordinators
Phone (office): (__ __ __) __ __ __ - __ __ __ __
Phone (Mobile): (__ __ __) __ __ __ - __ __ __ __
The following communication plan has been established:
TAs must contact your SC and or Technology Coordinator for technical questions.
SCs will contact the DC.
The DC will contact OSPI, when necessary.
OSPI will refer all school staff questions back to your DC for support. This will ensure that you receive the most up to date information including school district procedures and policies.

33. Revision Log: Slide Section Description of Revision Revision Date
Updates to the module after October 9, 2018 are noted below.
Slide
Section
Description of Revision
Revision Date
Blank
If updates are needed throughout the school year, they will be outlined on this revision log and communicated in the WAW newsletter.