1. I - General and Financial Rules II - Applicant Eligibility
Strengthening the role of civil society in promoting human rights and democratic reform
I - General and Financial Rules
II - Applicant Eligibility
III – Budget and eligibility costs
IV – Submission of the proposals
V - Evaluation of the proposals
This presentation has an information purpose only. The rules for this call for proposals are set in the Guidelines for Applicants and its annexes.
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

2. I - General and Financial Rules
Strengthening the role of civil society in promoting human rights and democratic reform
I - General and Financial Rules
Deadline for submission of proposals:
Monday at 16:00 Hours
Total amount of the grants: 1,200,000 €
Min amount of each EC contribution: 50,000 €
Max amount of each EC contribution: 250,000 €
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

3. I - General and Financial Rules
Strengthening the role of civil society in promoting human rights and democratic reform
I - General and Financial Rules
Maximum EC contribution: 80 % of eligible costs
Minimum duration of the contract: 12 months
Maximum duration of the contract: 36 months
Implementation of the action: Lebanon
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

4. II - Applicant eligibility
Strengthening the role of civil society in promoting human rights and democratic reform
II - Applicant eligibility
be legal persons and be non profit making
be nationals of EU Member States, Accession or official candidate country, European Economic Area, or of the developing countries as specified in OECD/DAC (Lebanon included).
be a civil society organization (NGO, independent political foundation, community based organization, private sector non profit agent) , public sector operator, international organization.
Either the applicant or one of its partners has its headquarters in Lebanon.
be responsible of the implementation of the action
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

5. II - Applicant eligibility
Strengthening the role of civil society in promoting human rights and democratic reform
II - Applicant eligibility
An applicant can submit only one proposal.
An Applicant may not be awarded more than one grant under this call for proposals.
An applicant may at the same time be partner in another application.
Partners may take part in more than one application.
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

6. Associate eligibility
Strengthening the role of civil society in promoting human rights and democratic reform
Partner Eligibility
same eligibility criteria as applicants.
participate in designing and implementing the action
must sign the partnership statement
Associate eligibility
No eligibility criteria as they do not receive funds from EC (except from perdiem and travel costs)
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

7. Contractors eligibility
Strengthening the role of civil society in promoting human rights and democratic reform
Contractors eligibility
Are subject to the procurement rules set out in Annex IV of the grant contract
III – Budget of the action
Has to respect the format provided in the call for proposal
Subheadings may be created but no new headings
Must be submitted in Euros
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.
Will become annex III of the contract

8. III - Eligibility of the costs
Strengthening the role of civil society in promoting human rights and democratic reform
III - Eligibility of the costs
direct costs
Incurred during the implementation of the action.
Must be indicated in the budget of the action.
Must be necessary for the implementation of the action.
Must be identifiable and verifiable
Cost of staff assigned to the Action
Travel and subsistence costs
Purchase or rental costs for equipment and supplies
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

9. III - Eligibility of the costs
Strengthening the role of civil society in promoting human rights and democratic reform
III - Eligibility of the costs
direct costs
Costs of consumables
Subcontracting expenditure
Costs deriving directly from the requirements of the Contract (dissemination of information, evaluation specific to the Action, audits, translation, reproduction, insurance, etc.)
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

10. III - Eligibility of the costs
Strengthening the role of civil society in promoting human rights and democratic reform
III - Eligibility of the costs
Contingencies
- 5% of the direct costs
- can be used only with the prior written authorisation of the EC
Indirect costs
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.
- Administrative costs = max 7% of direct costs

11. IV – Submission of the Proposals
Strengthening the role of civil society in promoting human rights and democratic reform
IV – Submission of the Proposals
Application form (in English or French):
Concept note (max 5 pages)
Description of the action
Budget
Other documents as mentioned in the guidelines
The Checklist (Section 6 of part B the grant application form)
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

12. must be stapled separately and enclosed in the envelope
Strengthening the role of civil society in promoting human rights and democratic reform
IV – Submission of the proposals
The Checklist (Section 7 of part B the grant application form) and
The Declaration signed by the applicant (Section VI of part B of the grant application form)
must be stapled separately and enclosed in the envelope
To be submitted in 1 original and 3 copies + CD ROM
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

13. EuropeAid/131-597/L/ACT/LB
Strengthening the role of civil society in promoting human rights and democratic reform
IV – Submission of the proposals
The outer envelope must bear :
Reference of the call:
EuropeAid/ /L/ACT/LB
Title of the call:
Strengthening the role of civil society in promoting human rights and democratic reform
Name and address of the applicant
The words : Not to be opened before the opening session and يمنع فتح هذا المغلف قبل جلسة فض العروض
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

14. IV – Submission of the proposals
Strengthening the role of civil society in promoting human rights and democratic reform
IV – Submission of the proposals
Registration in PADOR
PADOR: on-line database in which organisations register themselves and update regularly their data.
These data concerns the organisation itself (Sectoral and Geographical experience, Financial Data etc.)
Organisations obtain their EuropeAid ID after having completed the registration process.
Where?:
PADOR HELP-DESK:
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

15. V - Evaluation of the proposals
Strengthening the role of civil society in promoting human rights and democratic reform
V - Evaluation of the proposals
Step 1 : Opening and administrative check & concept note
Friday, 30 September 2011
Step 2: Evaluation of the full application form
Monday, 10 October 2011
Step 3: Notification of award
Thursday 20 October 2011
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.