1. Information session SCIENTIFIC NEGOTIATIONS Call FP7-ENV-2013-two-stage "Environment (including climate change)" Brussels 22/05/2013
José M. Jiménez Mingo

2. NEGOTIATION PROCESS Scientific and technical negotiation
Administrative and financial aspects
Communication and dissemination aspects
Participants Portal (IT support) 2

3. Sending of a negotiation letter (not a commitment to fund) with:
The Evaluation Summary Report
The Negotiation Mandate
An Ethical Review Report (where applicable)
BEGIN OF NEGOTIATION
Today

4. Technical clarification and changes to the project to be addressed during negotiations
Maximum Community Contribution
Duration for the project
Deadline for receipt of the first drafts of DoW and GPFs
Deadline for completion of negotiation
Contact details of the responsible Project Officer
Pictures taken from: Check List
NEGOTIATION MANDATE

5. EVALUATION SUMMARY REPORT
Comments of the evaluation panel on:
Scientific/technological excellence
Implementation
Impact and dissemination
+ RECOMMENDATIONS. 5

6. DRAFTING THE DESCRIPTION OF WORK - The DoW
Address the comments made in the Evaluation Summary Report and the Negotiation Mandate (a separate explanation of how this has been done is requested)
Based on the layout of the Proposal
Follows a specified template
DRAFTING THE DESCRIPTION OF WORK - The DoW 6

7. THE COMPOSITION AND LOGIC STRUCTURE OF A RESEARCH PROJECT
Management
THE COMPOSITION AND LOGIC STRUCTURE OF A RESEARCH PROJECT
Work plan:
Work packages
- Tasks (related to objectives)
- Timing and milestones
Overall objective
- Concept
- Objectives
- Methodology
Project deliverables
Communication and dissemination
Impacts Innovation 7

8. IMPACT KEY Questions Deliverables PROJECT OBJECTIVES Tasks
Reporting
Contractual
Obligations
Tasks
WorkPackages
Deliverables
Deliverables should clearly answer the key questions of the project an clearly show how the project objectives and expected impact are met.. Progress achieved toward the project objectives has to be reported during the life of the project (not only at the end).
N.B. Periodic and Final reports are not considered as ‘deliverables’.

9. STRUCTURE OF THE DESCRIPTION OF WORK
Annex I to the Grant Agreement
Part A of the DoW - Structured Data
Cover Page
Table of contents
A1 The project summary
A2 The list of beneficiaries
A3 The budget breakdown
8 Workplan Tables (lists of WPs, deliverables, milestones etc…)
Part B of the DoW - “Narrative” text
based on Part B of the proposal,
uploaded as a PDF file
Automatically filled via GPFs
To be filled in on-line

10. DoW – Part B Concept, objectives, state of the art
Based on Part B of the Proposal
B 1.1 Concept and project objectives
Objectives should be:
S – Specific
M – Measurable
A – Attainable
R – Realistic
T - Timely
B 1.2 Progress beyond the state of the art
To be shortened, but “baseline” and performance/research indicators
to be added
B 1.3 Methodology and associated work plan
Overall strategy and general description
Timing of work packages and their components
Description of WP, deliverables  Part A of the DoW
DoW – Part B Concept, objectives, state of the art

11. DELIVERABLES Deliverables should be: Limited in number Specific
Each significant project element should conclude with a deliverable, which is the concrete output and evidence of the work.
DELIVERABLES
Deliverables should be:
Limited in number
Specific
Clear and Verifiable
Quality Controlled
PU status if possible
- Think carefully about allocated person/months
WORK PACKAGE
TASK
COMPONENT
DELIVERABLE
PROJECT

12. COMPULSORY DELIVERABLE
In addition to the Contractual reporting requirements
A Project Website (in the .EU domain recommended) which must be kept updated
Guidelines available at:
COMPULSORY DELIVERABLE

13. DoW – Part B Implementation
BASED ON PART B OF THE PROPOSAL
B.2.1 Management structure and procedures
B.2.2 Beneficiaries
B.2.3 Consortium as a whole
Important: Sub-contracting, Third parties etc. to be well explained
B.2.4 Resources to be committed
Explanations in addition to “project efforts and costs” table of Part A 13

14. DoW – Part B Impact SECTION 3 IMPACT B.3.1 Strategic impact
Based on Part B of the Proposal
B.3.1 Strategic impact
B.3.2 Dissemination and communication
SECTION 3 IMPACT
Pictures taken from: Chat Community 14

15. EXPECTED IMPACTS Advancing Science Patents
Policy Impacts/contribution to standards
Contribution to Europe 2020 …
Stakeholder Involvement
European Dimension
International Dimension
REMEMBER : Document and REPORT.
EXPECTED IMPACTS 15

16. DISSEMINATION Separate Work Package recommended
Optimal dissemination/use/exploitation of the project results should be ensured
A coherent communication strategy should be set-up (possibly as a deliverable)
Clearly described objectives, target groups and means
Detailed List of Planned Dissemination Activities
An interim version of the dissemination and use plan (e.g. at mid-term) should be foreseen.
DISSEMINATION

17. FACT SHEETS
Required for all projects and updated regularly. Clear, understandable, up-to date information on Project and results targeted to a wide audience and giving clear indications on policy/societal relevance.

18. DoW – Part B Ethics and Gender
B.4 Ethical issues
B.5 Gender aspects 18

19. COMPLETION OF NEGOTIATIONS
When agreement is reached on
The DoW
The GPFs
The Start Date
The Duration
Any Special Clauses
COMPLETION OF NEGOTIATIONS
Pictures taken from: Hand in Hand Together

20. Here we are: 22/05/2013
24/05/2013: Deadline for all participants to register through the Unique Registration Facility and, when required, submit supporting documents for their validation and the verification of their financial viability;
29/05/2013: Deadline for the first version of the Description of Work (Annex I to the Grant Agreement) and the GPFs;
25/07/2013: End of negotiations (final agreement on the Description of Work, GPFs and any specific clauses to be included in the grant agreement).
Next: Finalise grant agreement approved
and send to the coordinators. (End of August).

21. Thank you for your attention!
Enjoy your project !
Updated 3/10/2006 – changed URLs and replaced address with enquiries service
Updated CORDIS URL on 7/11/2006
Thank you for your attention!