1. Information session SCIENTIFIC & TECHNICAL NEGOTIATIONS Call FP7-ENV-2013-WATER-INNO-DEMO "Environment (including climate change)" Brussels 24/06/2013
Tomas Turecki
DG Research and Innovation
Unit I.2 Environmental Technologies

2. NEGOTIATION PROCESS Scientific and technical negotiation
Administrative and financial aspects
Communication and dissemination aspects
Participants Portal (IT support) 2

3. Sending of a negotiation letter (not a commitment to fund) with:
The Evaluation Summary Report
The Negotiation Mandate
Further information for the negotiation
An Ethical Review Report (where applicable)
START OF NEGOTIATION

4. Technical clarification and changes to the project to be addressed during negotiations
Maximum EU Financial Contribution
Project duration
Deadline for receipt of the first drafts of DoW and GPFs
Deadline for completion of negotiation
Contact details of the Project Officer in charge
Pictures taken from: Check List
NEGOTIATION MANDATE

5. EVALUATION SUMMARY REPORT
Comments of the evaluation panel on:
Scientific/technological excellence
Implementation
Impact and dissemination
+ RECOMMENDATIONS (Any other remarks). 5

6. What is the way forward? Description of Work (DoW)
Image courtesy of Evgeni Dinev/FreeDigitalPhotos.net

7. Based on the Proposal
Follows a specified template
Address the comments made in the Evaluation Summary Report and the Negotiation Mandate (a separate explanation of how this has been done is requested)
DRAFTING THE DESCRIPTION OF WORK - The DoW 7

8. THE COMPOSITION AND LOGICAL STRUCTURE OF A PROJECT
Management
THE COMPOSITION AND LOGICAL STRUCTURE
OF A PROJECT
Work plan:
Work packages
- Tasks (related to objectives)
- Timing and milestones
Overall objective
- Concept
- Objectives
- Methodology
Project deliverables
Communication and dissemination
Impacts Innovation 8

9. STRUCTURE OF THE DESCRIPTION OF WORK
Annex I to the Grant Agreement
Part A of the DoW - Structured Data
Cover Page
Table of contents
A1 The project summary
A2 The list of beneficiaries
A3 The budget breakdown
8 Workplan Tables (WTs) (lists of WPs, deliverables, milestones etc…)
Part B of the DoW - “Narrative” text
based on Part B of the proposal,
uploaded as a PDF file
Automatically filled via GPFs
To be filled in on-line

10. DoW – Part B Concept, objectives, state of the art
Based on Part B of the Proposal
B 1.1 Concept and project objectives
Objectives should be:
S – Specific
M – Measurable
A – Attainable
R – Realistic
T - Timely
B 1.2 Progress beyond the state of the art
SoA desciption can be shortened, but “baseline” and performance indicators to be added
B 1.3 Methodology and associated work plan
Overall strategy and general description
Timing of work packages and their components
Description of WP, deliverables  Part A of the DoW
DoW – Part B Concept, objectives, state of the art

11. DELIVERABLES Specific Clear and Verifiable Quality Controlled
Each significant project element should conclude with a deliverable, which is the concrete output and evidence of the work.
Deliverables should be:
Limited in number
Specific
Clear and Verifiable
Quality Controlled
PU status if possible
DELIVERABLES
Periodic and Final reports are not considered as ‘deliverables’.

12. DoW – Part B Implementation
BASED ON PART B OF THE PROPOSAL
B.2.1 Management structure and procedures
B.2.2 Beneficiaries
B.2.3 Consortium as a whole
Important: Sub-contracting, Third parties etc. to be well explained
B.2.4 Resources to be committed
Explanations in addition to “project efforts and costs” table of Part A 12

13. DoW – Part B Impact SECTION 3 IMPACT B.3.1 Strategic impact
Based on Part B of the Proposal
B.3.1 Strategic impact
B.3.2 Dissemination and communication
SECTION 3 IMPACT
Pictures taken from: Chat Community 13

14. Creation of market opportunities and increased demand for innovation.
Contribution to the aims of the EIP on Water
Contribution to water related policies
Contribution to Europe 2020 Flagship Initiative on Innovation Union
REMEMBER : Document and REPORT.
EXPECTED IMPACTS 14

15. DISSEMINATION Separate Work Package recommended
Optimal dissemination/use/exploitation of the project results should be ensured
A coherent communication strategy should be set-up (possibly as a deliverable)
Clearly described objectives, target groups and means
Detailed List of Planned Dissemination Activities
An interim version of the dissemination and use plan (e.g. at mid-term) should be foreseen.
DISSEMINATION

16. COMPULSORY DELIVERABLE
A Project Website (in the .EU domain recommended) which must be kept updated
COMPULSORY DELIVERABLE

17. COMPULSORY DELIVERABLE
Policy brief (at least one policy-relevant synthesis of project results)
To upload to Water Knowledge Portal

18. FACT SHEETS
Required for all projects and updated regularly. Clear, understandable, up-to date information on Project and results targeted to a wide audience and giving clear indications on policy/societal relevance.
Template will be provided

19. DoW – Part B Ethics and Gender
B.4 Ethical issues
B.5 Gender aspects 19

20. COMPLETION OF NEGOTIATIONS
When agreement is reached on
The DoW
The GPFs
The Start Date
The Duration
Any Special Clauses
COMPLETION OF NEGOTIATIONS
Pictures taken from: Hand in Hand Together

21. Here we are: 24/06/2013
28/06/2013: Deadline for all participants to register through the Unique Registration Facility and, when required, submit supporting documents for their validation and the verification of their financial viability;
12/07/2013: Deadline for the first version of the Description of Work (Annex I to the Grant Agreement) and the GPFs;
13/09/2013: End of negotiations (final agreement on the Description of Work, GPFs and any specific clauses to be included in the grant agreement).
Next: Finalised grant agreement approved
and send to the coordinators. (mid-October).

22. Image courtesy of Evgeni Dinev/FreeDigitalPhotos.net

23. Image courtesy of Evgeni Dinev/FreeDigitalPhotos.net

24. Best of luck!!!
Updated 3/10/2006 – changed URLs and replaced address with enquiries service
Updated CORDIS URL on 7/11/2006