1. Registry Information Session
The Petroleum Registry of Alberta Energizing the flow of information
Registry Information Session
January 24, 2006

2. Agenda Pipeline Split Lockdown for APMC Volumes
General Registry Questions
GCA Project Status Update
Allowable Costs Workshop
Overview
AC2
AC3
AC4
AC5
Queries
Notifications
Reports
Other Learning Tools

3. Pipeline Split Lockdown for APMC Volumes
Effective April 2006 Production
Pipeline splits for the following subtypes of facilities will be locked at the APMC deadline.
207 - Oil Pipelines
209 - NEB Oil Pipelines
671 - Terminals
672 - NEB Terminals
673 - Third Party Terminals

4. Pipeline Split Lockdown for APMC Volumes
Locking means
A missed or late APMC volume can only be reported for Crown Royalty purposes using the TAOC ADD function. or
The pipeline or terminal operator must open the split if other shippers need to be reported in addition to the APMC’s volume.

5. Pipeline Split Lockdown for APMC Volumes
Timing of the Locking
The APMC deadline is published on the Registry calendar, generally the 13th day after the month of production.
Locking will occur at Registry close (9:00 p.m.) on that day.

6. Pipeline Split Lockdown for APMC Volumes
Reason for Locking
The APMC deadline has always been, approximately the 13th day after the month of production for filing 120 & 121 forms (TAOC).
When the Registry was implemented the locking of APMC data was delayed to allow industry extra time to understand the new reporting requirements in the Registry.

7. Pipeline Split Lockdown for APMC Volumes
Reason for Locking - con’t
While Registry submissions of TAOC records are extracted by the APMC on the 13th, Industry is currently able to delete and change records until the EUB deadline approximately the 18th day after the month of production.
Changes to these APMC extracted records (deletions in particular) have caused reconciliation issues for the APMC and Industry.
Locking the data will ensure less reconciliation is required and enforce the APMC reporting rules.

8. General Registry Questions

9. GCA Project Update

10. GCA Project Update
Phase II of the Project (Allowable Costs, AC2-5) remains on schedule.
Currently undergoing final phases of Acceptance Testing.
Implementation Date for AC2-5 has been set for Registry Opening, Tuesday February 7th, 2006.
Related Registry Training modules are also on schedule:
AC2 – by January 31, 2006
AC3 – by January 31, 2006
AC4 – implemented January 23, 2006
AC5 – implemented January 23, 2006

11. Allowable Costs Overview

12. Allowable Costs Overview
As of October 11, 2005 the Registry is the only methodology for AC1 submissions.
AC2 to AC5 submissions to the Registry will commence February 7, 2006.
The DOE will discontinued accepting paper submissions from operators for the AC2 to AC5 effective January 15, This will allow the DOE to process all data to prepare for conversion.
AC3 and AC5 paper filings will continue to be accepted from non-operators only.
Business rules are unchanged.
Current penalties for non-compliance are unchanged.

13. Allowable Costs Overview – con’t
Registry screens for the AC forms are consistent with approach used on previous paper forms.
Data in DOE systems is the ‘data of record’. A confirmed file will be sent to the Registry once the DOE has validated and confirmed the submission.
Data input to the Registry can be performed online or by batch using xml or csv files .

14. Allowable Costs Overview – con’t
There are multiple versions of each of the AC2 to AC5 forms.
The Registry will present the appropriate version based on the year that is being edited.
AC2
V2 – 1997 – 2003
V3 – 2004 Onwards
AC3
V1 – prior 2004
V2 – 2004 onwards
AC4
AC5
V1 –

15. Allowable Costs Overview – con’t
The FCC Operator or Royalty Client completes an AC form in the Registry:
Submissions can be completed by batch upload using a .CSV or .xml file or by keying the information online.
For more information on batch uploads see Job Aid GCA Upload Specifications document in the Registry Training System.

16. Allowable Costs Overview – con’t
The Registry validates the submission, based on edits within the Registry
All errors must be corrected prior to the file being sent to the DOE.
This record is saved in the Registry as a Unconfirmed record.
If the Unconfirmed record is for a new FCC you cannot edit or query until the Confirmed record is received from the DOE.
If the Unconfirmed record is for an edit it can only be viewed on the Edit screen by the BA that submitted the record, but not queried.

17. Allowable Costs Overview – con’t
Once validated the submission will be forwarded to the DOE for their validation and approval.
When the DOE accepts an AC form request or change
The file is stored in the Registry as a Confirmed record and a notification is sent by to the operator.
The operator can now edit or query.
An owner listed in the AC form can also query.

18. Allowable Costs Overview – con’t
When the DOE rejects an AC form request or edit:
The file is stored in the Registry as a Rejected record and a notification is sent by to the operator. There will also be a DOE Report in Ministry Invoices and Statements that identifies the reason for the rejection.  
This record is like an Unconfirmed record, it can only be viewed in the Edit screen by the submitting BA.

19. Allowable Costs Overview – con’t
Processing Times:
Registry
Processing of submissions is completed in near real time.
DOE
The DOE workflow response time for an AC1 Setup is 4 hours (e.g. if the request is submitted in the morning, a response will be received in the afternoon; if a request is submitted in the afternoon, a response will be received the following morning based on DOE business hours).

20. Allowable Costs Overview – con’t
Processing Times:
For all other AC form submissions, the DOE response will be received the next business day (based on DOE business hours).
Exception is when the DOE is processing their invoice:
All submissions will continue to be processed by the Registry and submitted to DOE. However they will be held by the DOE until the invoice run is complete.
DOE Gas Royalty Invoice Run time period refers to the specific activities surrounding the monthly generation of the Gas Royalty Crown Invoice.    This generally encompasses the 16th to 23rd of each month (including non-business days), however can vary by 1-2 days, depending on the month.

21. Allowable Cost Workshop “Step-by-step” Review

22. Allowable Costs Workshop Agenda
AC2 – Capital Cost Allowance
AC3 - Capital Cost Allowance and Custom Processing Volume Reallocations
AC4 - Operating Costs
AC5 - Custom Processing Fees Paid
Queries
Notifications
Reports
Other Learning Tools

23. AC2- Capital Cost Allowance
Allowable Costs
AC2- Capital Cost Allowance
This form is used to report changes in allowable costs for an FCC, as well as the calculation and allocation of Capital Cost Allowance for an FCC in a production year.
An AC2 must be filed on or before April 30th of the year following the production year to which the form pertains. Failure to file the AC2 by its due date incurs a penalty of $100 per month, or part of a month, until the form is received.

27. 001019

30. AFE042 Booster Compressor

31. AFE042 Booster Compressor
63568

32. AFE042 Booster Compressor
63568
West
1514.9

33. AFE042 Booster Compressor
63568

34. AFE042 Booster Compressor 63568
0ZR2
1514.9

38. Allowable Costs
AC3 – Capital Cost Allowance and Custom Processing Volume Reallocations
Used by a royalty client that has been allocated capital cost allowance or custom processing volumes at an FCC to make a further allocation to one or more royalty clients.
Must be filed on or before May 15th of the year following the production year to which the form pertains.
No penalty if an AC3 is not filed. Capital cost and custom processing volume reallocations will not be made.

40. 001029

42. AB01 10

45. Allowable Costs AC4 – Operating Costs
Used to report the allowable operating costs for
an FCC tied to a designated facility
a processing FCC tied to a non-designated facility (i.e., a sweet or sour gas plant) for a production year.
Must be filed on or before March 31st of the year following the production year to which the form pertains.
Failure to file the the due date incurs a penalty of $200 per year

47. 001019

49. 9000
AUDIT ADJUSTMENT
1000

54. AC5 – Custom Processing Fees Paid
Allowable Costs
AC5 – Custom Processing Fees Paid
Used to report custom processing fees paid for compressing, processing or gathering gas and gas products.
Must be filed on or before May 15th of the year following the production year to which the form pertains
Failure to file by the due date incurs a penalty of $100 per month, or part of a month, which is calculated when the form is received.

59. ABGS
22555
ABGS
25123
ABGP
22150

60. ABGS
22555
ABGS
25123
ABGP
22150

61. ABGS
22555
ABGS
25123
ABGP
22150
ABGP
10192

63. ABGP
6412
1817.2
ABGP
21668
8608.3
ABGP
11538
1738.1

66. Allowable Costs: Queries
Each AC form can be queried online by the submitting company or by a owner listed on the AC form.
In addition to the above queries, there are two other types of queries for AC1 forms:
Query Facility Cost Centre Operator History
Operator history can be viewed by all BAs.
Operator history can be queried by EUB Facility ID or by FCC ID.
Query Facility Cost Centre Owner History
Ownership history can be viewed by the operator and owners listed on the AC1.
Ownership can be queried by EUB Facility ID or by FCC ID.

67. Allowable Costs: Notifications – con’t
For Allowable Costs there are 2 types of notifications received in your registry inbox
Notifications advising the results of a batch submission
Success
Success with warnings
Failure
Notification from the DOE advising of
Approved Submission
Rejected Submission

94. Allowable Costs: Reports
AC1
Operator and named Owners will receive a report that includes all AC1 data for the effective date specified.
AC2
Operator and named Owners will receive a report that includes all AC2 data for the production year specified.

95. Allowable Costs: Reports – con’t
AC3
The submitting Royalty Client will receive a report including all AC3 data for the production year specified.
A Royalty Client named in the Capital Cost Allowance Reallocation section will receive a report including:
AC3 row that names them
AC2
Capital Cost Allowance Calculation
Capital Adjustments
Capital Cost Allowance for the Royalty Client that is reallocating to them

96. Allowable Costs: Reports – con’t
AC3
A Royalty Client named in the Custom Processing Volume Reallocation section will receive a report for the production year specified that includes:
AC3 row that names them
AC2 Custom Processing Adjustment Factor Calculation for the Royalty Client that is allocating to them.
AC4
Submitting Operator and Owners named on the AC2 will receive a report that includes all AC4 data for the production year specified.

97. Allowable Costs: Reports – con’t
AC5
Submitting Royalty Client will receive a report that includes all AC5 data for the production year specified.

98. Allowable Costs: Reports – con’t
Report Output Available
AC1
PDF
XML
AC2 to AC5
CSV

105. AB05

110. Learning Tools Registry Training Modules Registry Online Help
8.0 Manage Allowable Costs (Knowledge)
8.1 Manage AC1: FCC Setup/change (Step by Step)
8.2 Manage FCC Operator Change (Step by Step)
8.3 Manage AC2 – Allowable Cost Allowance
8.4 Manage AC3 – Capital Cost Allowance and Custom Processing Volume Reallocations
8.5 Manage AC4 – Operating Costs
8.6 Manage AC5 – Custom Processing Fees Paid
8.7 Request Allowable Cost Reports
8.8 Query Allowable Costs and Facility Cost Centre
Registry Online Help

111. Opportunities for User Input
Registry Service Desk
Registry Online Enhancement Form
Industry Benefits Committee (IBC)

112. Questions