1. Open Access (OA) Repositories
Laurian Williamson, Open Access Adviser, Centre for Research Communications, University of Nottingham
NECOBELAC Training Event, Dublin, Ireland, 09th May 2012

2. Outline OA Repositories Green and Gold Content types
Repository drivers and barriers
Copyright and licensing
Sherpa services:
RoMEO, JULIET, OpenDOAR
The Repositories Support Project (RSP)

3. What is Open Access Literature?
“Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder. “
Peter Suber

4. What is a repository?
A mechanism for managing and storing digital content
Subject or institutional in their focus
Wide range of content deposited for a variety of purposes and users
Open Archives Initiative Protocol for Metadata Harvesting and/or RSS) the metadata can then be harvested by external services and exposed to the wider world
Typically content can include research outputs such as journal articles or research data, e-theses, e-learning objects and teaching materials, and administrative data. Some repositories only take in particular items (such as theses or journal papers), whilst others seek to gather any credible scholarly work produced by the institution; limited only by each author's retained rights from publishers. However, some more complex objects (websites, advanced learning objects, 3D topographical representations and other data sets) do present a technological challenge.

5. OA Repositories…the ‘Green’ Route
Authors deposit pre-print, post-print, or publisher’s pdf
As well as, not instead of, traditional journal publishing
Institutional, subject-based, or national repositories
TARA (Trinity College, University of Dublin)
UK PubMed Central
HAL (Hyper Article on Line)
HAL is a multi-disciplinary open access archive for the deposit and dissemination of scientific research papers, whether they are published or not, and for PhD dissertation. The documents may come from teaching and research institutions in France or abroad, or from public or private research centres.

6. The Gold Route Publish articles in an open-access journal or
Publish in a “hybrid” journal that offers an open-access publishing option alongside traditional methods /

7. Types of materials stored in repositories
Journal articles
Bibliographic references (metadata only)
Books, sections and chapters
Conference and workshop papers
Theses and Dissertations
Unpublished reports & working papers
Datasets
Educational resources and learning objects
Multimedia and audio-visual materials
Software
Patents
Repositories aim to make content accessible to wider user groups - sometimes at a global level.
‘Closed’ repositories are designed to support sharing within a specific group and are sometimes described as 'closed'

8. Drivers Scholarly communication Improves research management
Increases visibility and impact of research outputs
Global ‘Open Education’ Movement
Developing a digital preservation policy
Ready for REF 2014
- CERIF4REF plug-ins for repositories which allow institutions to efficiently submit REF compliant publications data
It is important to think about the long term future of the material entrusted to your repository. You should ensure that it continues to be readable as technology and file formats change, and as your organisational circumstances change. It may be necessary to establish different policies for different types of materials. Some content may need to be kept as deposited whilst other materials may need to reflect change. Learning and teaching materials in some subject areas are, by nature, more likely to be updated.

9. Barriers Copyright confusion Complicated workflows Lack of ‘buy-in’
Staffing and technology issues
Lack of advocacy
Apathy
Publishers policies

10. Creative Commons http://creativecommons.org/licenses/
What our licenses do
The Creative Commons copyright licenses and tools forge a balance inside the traditional “all rights reserved” setting that copyright law creates. Our tools give everyone from individual creators to large companies and institutions a simple, standardized way to grant copyright permissions to their creative work. The combination of our tools and our users is a vast and growing digital commons, a pool of content that can be copied, distributed, edited, remixed, and built upon, all within the boundaries of copyright law.

11. Copyright and self-archiving
RoMEO
Contains publishers' general policies on self-archiving of journal articles and certain conference series
Each entry provides a summary of the publisher's policy, including what version of an article can be deposited, where it can be deposited, and any conditions that are attached to that deposit

13. RoMEO functions Interpretation and clarification of publisher policies
Dialogue with stakeholders, particularly publishers and funders
‘Honest broker’ role
Human and machine-readable interfaces

14. Growth of RoMEO
1108 on 07th May 2012

15. RoMEO colours

16. JULIET http://www.sherpa.ac.uk/juliet/
List of funder OA requirements
Links to policies
Sorting by funding agency or country
Guidance on: OA Archiving, OA Publishing, Data Archiving, and general information on compliance and link to the funders position statement/policy on OA
To maximise the dissemination of the research they fund, the grant conditions of funding organisations increasingly require peer-reviewed research outputs to be made freely available to the public in full at the earliest possible date. These aims can be achieved either by archiving publications in an Open Access repository, or by publishing in an Open Access publication. JULIET assigns Open Access ticks () for the key conditions that should ideally be met for each type of policy. If a policy fails to meet a key condition, a dash () is shown instead.

18. OpenDOAR http://www.opendoar.org/
Authoritative directory of OA repositories
2000 listings
Search for repositories
Search repository contents
A wide range of statistical charts, for example:
- repositories by country; repositories by contintent; repositories by subject
The Directory of Open Access Repositories -

20. Repositories Support Project
- Initially a 2.5 year JISC funded project
September 2006 – March 2009
Lead Institution – University of Nottingham
Partner Institutions – University of Southampton, Aberystwyth University, Digital Curation Centre (University of Edinburgh), UKOLN (University of Bath).
- Second phase April 2009 – July 2012
University of Nottingham

21. The RSP… Support growth and development of open access repositories
Provides advice and guidance on OA
CPD events for the repository community
Build repository capacity
Enhance skills
Improve take-up and development of institutional repositories in the UK

22. The RSP Offers…

23. RSP Events Conferences Residential Schools Webinars
Technical Workshops
Skills Training

24. State of the Nation Survey
74 responses
58% use Eprints and 27% use Dspace
Mediated deposit – Fully 21%, Partially = 51%
Full-text only = 24%
Policy mandates = 41% yes and 59% no
Preservation policy – 55% yes and 45% no
Lead responsibility for the repository – 86% library
Survey data available from RSP Wiki

25. Repositories of interest
SciELO Public Health
rian – pathways to Irish Research
The World Bank Open Knowledge Repository
HSAP Resources Repository
The Health Sciences and Practice Learning and Teaching Resources Repository was developed by the Higher Education Academy Subject Centre based at King’s College London.
This Open Access Repository supports Learning and Teaching in health related disciplines in higher education across the UK. The resources available here are freely accessible to use /reuse/repurpose under either a Creative Commons license (CC) or the Health Sciences and Practice copyright statement.

26. Finally…. Thanks and Questions laurian.williamson@nottingham.ac.uk