1. The Student Tracking System:
An Introduction

2. What is it? Centralised system Storage of student activity at TUT
Potential uses:
Monitoring of student progress
Storage of student data
Analysis of student activity
Individualised comments

3. What is on the System? Lecturer Notes Academic results APS
Student Profiling and Potential Assessment Results
SDS Activities: Attendance and progress

4. Who Can See the System? No students!
Any staff with the appropriate permissions
All can see comprehensive profiles
Specific permissions are required for uploading information
Contact for a manual outlining the registration process

5. So what does it look like?

6. Can be exported to Excel
Which sessions on which days?
Active?
Completed?
How many?
Full Information Sets
Can be exported to Excel

7. Example 2: Study Counselling & Exclusions
EWP and Life Skills
Example 2: Study Counselling & Exclusions

8. Did the student attend recommended Interventions?
2015
2014
Were the interventions a requirement of the academic probation committee?

9. Additional Services
The STS staff provide additional reporting services in the form of graphical representations and collated data sheets
Trend analyses and identification of risky students or poor performance subjects
Identification of students at risk for probation and trends therein
Graphical representations of information
Collated academic and SDS information for ease of viewing and monitoring

10. Graph Reporting Example
EWP assessment scores on module 1 fluctuate alongside marks for the right hand 3 subjects
The left hand two subjects seem unrelated to the EWP marks. This is most probably due to their basis in financials/calculations and resource/information technology usage rather than text-based studies

11. Future Directions
Extensive use of credits and activities to easily identify “probation” and “exclusion” students for enhanced monitoring
Automatically generated graphs/reporting including SDS data
Collated scheduling and monitoring of attendance between committees and SDS, particularly for probation/risk students
Online and electronic attendance capturing
Further integration with the myTutor system

12. In Conclusion…
The STS is a valuable tool for SDS practitioners, lecturers and academic committees
Centralised access to the system means instant information
Weekly updating ensures on-the-spot reference to all student activity within SDS, including compulsory interventions mandated by the exclusion committee
Reporting requests allow for collated, comprehensive group information and analyses

13. Thank you