1. Analyze Spending Chain Procedures (Payment Process)
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY 1

2. Terminal Learning Objective
Action: Analyze spending chain procedures for miscellaneous pay subject to Non-Prompt Payment Act.
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With at least 80% accuracy learners must demonstrate proficiency with:
Identify payment program process flow
Create a payment proposal
Certify a payment proposal 2

3. Introduction
The Payment Processing lesson will cover payment proposals and payment runs as they pertain to the Spending Chain Process.

4. Payment Program Process Flow
Legend
Goods Receipt
Payment Interface Processing Monitor
Monitors the interface from Wide Area Workflow (WAWF)
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from Wide Area Workflow (WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Certify Payment Proposal
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS
GFEBS Operation
Non-GFEBS Operation

5. Payment Program Process Flow (Cont.)
Legend
Goods Receipt
Payment Interface Processing Monitor
Monitors the interface from Wide Area Workflow (WAWF)
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from Wide Area Workflow (WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Certify Payment Proposal
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS
GFEBS Operation
Non-GFEBS Operation

6. Payment Program Process Flow (Cont.)
Legend
GFEBS Operation
Goods Receipt
Payment Interface Processing Monitor
Monitors the interface from Wide Area Workflow (WAWF)
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from Wide Area Workflow (WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Certify Payment Proposal
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS
Non-GFEBS Operation

7. LSA #1 Check on Learning
Q1. What transaction code does the Payment Certifier use to perform the Payment Certification? Q2. T/F: The Payment Processor is responsible for collecting all necessary payment information and preparing all payments to be processed by the Payment Certifier.

8. LSA #1 Summary 8

9. Payment Proposal Run transaction F110 to select parameters
Create separate payment files for EFT and check payments
Payment Processor proposal certification options:
Delete Proposal
Display Proposal
Display Proposal Log

10. Payment Proposal

11. Hands on Exercise
Pay Proposal and Pay Run Exercise Scenario 1-2 Hand Out Scenario 1 F110 - Automatic Payment Transactions: Status

12. LSA #2 Check on Learning Q1. What does the Payment Proposal display?
Q2. T/F: The Payment Processor creates separate Payment Run IDs for EFTs and checks?

13. LSA #2 Summary 13

14. Payment Proposal Certification
Payment Certifier Validation Process:
Verify Proposal
Separate Payment Run IDs are created for EFTs and checks
Accept
Process unblocked Invoices
Reject
Block invoices for payment

15. Payment Run Payment Certifier Payment Run Process: Certify Payment
Complete Payment Run
Record Disbursements in Transit (DIT)
Manually upload Ready-to-Pay file into DS
Liquidate DIT upon receipt of payment confirmation from ADS or DDS on the Post-Pay file
View Final Log

16. Payment Run (Cont.) Un-cashed Checks/EFT Rejections:
Monitor payments between GFEBS, ADS, ITS, and DCAS
EFT rejection notifications received
Payment Certifier notifies Invoice Processor
Invoice Processor clears the unmatched collections

17. Payment Run (Cont.)

18. Hands on Exercise
Pay Proposal and Pay Run Exercise Scenario 1-2 Hand Out Scenario 2 F110 - Automatic Payment Transactions: Status

19. Payment Reports Payment Report Roles: Payment Processor
Payment Certifier
Payment Interface Processing Monitor
Payment Report:
Vendor Line Item Display (FBL1N):
Displays the account of a particular vendor(s)

20. Payment Reports (Cont.)
Export Report to Local File
The Payment Processor, Payment Certifier and/or the Payment Interface Processing Monitor can export a report to a local file (spreadsheet or in HTML format)
Once the report is displayed, go to Menu  List  Export  Local File, select the appropriate format and save the file.

21. LSA #3 Check on Learning
Q1. After all payments are certified, which role is responsible for completing the Payment Run? Q2. T/F: Invoices not blocked are further processed during the Payment Proposal. Q3. Which role(s) have access to view payment reports within GFEBS? Q4. Which transaction code is used to display the Vendor Line Item report?

22. LSA #3 Summary 22

23. TLO Summary
Action: Analyze spending chain procedures for miscellaneous pay subject to Non-Prompt Payment Act.
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With at least 80% accuracy learners must demonstrate proficiency with:
Identify payment program process flow
Create a payment proposal
Certify a payment proposal 23