1. Internal Review of Treasury Controls to Highlight Potential Red Flags
Beth Yates
Customer Success Team Lead, Team 2

2. Purpose
The purpose of this class is to highlight the treasury control features available in WolfePak and how they aid in managing risk while providing an added level of security and assurance to all companies.

3. Treasury Controls-What Are They?
Treasury controls involve the collection, handling, and usage of cash in regards to the company’s overall liquidity and going concern. Treasury controls work to mitigate risk.
~ management

4. Treasury Controls
Who can write checks? Initiate who has access to check writing-User Level Security
Approval Maintenance Grid-Set dollar limits for the check writing modules and for Quick Checks
Using a signature file? Set the dollar limits the signature is allowed on. Set the password

5. Internal Approvals GL Approvals
Check Writing Approvals and Approver Maintenance
AP Approvals (comes with Scanning)
Use Purchase Orders-Purchase Order Module/AP module

6. Alerts Developed for Management
s specific users regarding specific changes
Account Balance-falling below or exceeding a predetermined level
ACH Bank Change
Deposit Post/Unpost

7. Security Breaches Physical Access Breaches
IT monitoring, physical security, and location of server
Check often and be thorough
Passwords
Firewall and Antivirus-protect your files/guard against hackers
BACKUP! BACKUP! BACKUP!
Authenticate the users-safeguard logins and passwords
See who’s logged in

8. Internal Security Breaches
Management Dashboard
Change Log
Change Log Statistics
Audit Report of Change
Check Approver Audit Report

9. Change Log Change Log Review changes made-See who made them Unposting
Changes –What? Who?
What was added?
What was deleted?
Restores?
Don’t forget the Sub-Account Change Log!!!

10. Change Log Statistics Changes by table/date/file name
Number of Changes
Number of Deletions
Totals for the file and percentages

11. Audit Report of Changes
Reports multiple changes by date range
Run it often! Review it thoroughly!!
Look for Red Flags in Sub-Accounts, counter checks, security changes, paycheck changes,…..and many more

12. Check Approver Audit Report
Lets you know who approved checks by bank code
Print a listing of checks that had no approver
Look for and check gaps in check numbers

13. Positive Pay Files
Create the file when checks are written-Get it to the bank
WolfePak has 59 Positive Pay Formats
Let WolfePak program one for your bank-it’s a small fee for the security of your cash accounts!

14. What About Tax ID’s and Bank Information?
Map out who can view owner Tax ID Numbers and Bank Information.
Full Access-Can see or change
View Only- Can see but cannot change
View Last Four-Can only see the last four of the Tax ID
View Presence-Can see that there is a Tax ID but not the number

15. Conclusion Make treasury and internal controls a priority
Plan the controls. Map them out.
Carve out time on a regular basis to review

16. Questions