1. Writing Formal E-mails
Lesson 5a
Writing Formal s

2. Free writing Writing 1. Why do people write letters or emails?
2. When was the last time you wrote a letter or ? What was it about?

3. Descriptive subject line
Make sure to include a subject line that describes the main idea of the .
Subject: Job Opening
Subject: Transfer of Credits
Subject: Complaint about Meals

4. Format There should be no more than 5 paragraphs.
No more than 5 sentences per paragraph.
There should be a line separating each paragraph.

5. Greeting Use a proper salutation. Dear Ms. Kim, Hello Brian:
To whom it may concern,
You can use a comma (,) after the person’s name or a colon (:).
Normally you will use the person’s last name unless you know them well, and the person has encouraged you to use the first name.

6. Introduce: Who and Why
The person needs to know right away who you are and why you are writing.
Example:
Dear Dr. Kim,
My name is Rebecca Conway. I am a Chemistry student in your Monday morning English class.

7. Conclude Your
Explain what it is you want the reader to do with the information in your .
Please verify my order and get back to me.
If you could get back to me, I would appreciate it.
I would appreciate your attention to this matter.
I hope to hear from you soon.
Be careful not to say things like “I want you to…” or “give me…”
Use “I would like…..” Or “Please”….instead

8. Use a proper valediction
Yours sincerely,
Yours cordially,
Respectfully,
Best,
Kind regards,
Follow this with your full name
Example: Respectfully,
Ricky Conway
* Note the valediction is followed by a comma.

9. Proof Read
It’s always a good idea to proof read your s before you send them. Otherwise you could end up sending a very important person an that sends bad impression.
Deer Mr.Purk,
I’m righting this massage to ask you if you would surpervise my theasis. Since you are a very impotant man, I am askng yu to be my aviser.

10. Activity In groups look at the problems I have distributed.
Work together to create an free of errors to send to an important person.
When the time is up we will pass the letters around. Teams that write the most accurately will receive + points. Teams that correct the most errors will also receive + points. You may use pg 28/29 to help you look for errors.

11. Parts of an
Remember to include these parts. 1- A salutation: Dear Professor Park, * If the person you are writing to is unknown you can also write: To whom it may concern, 2- Tell who you are: My name is Ricky Ssem. 3- Tell why you are writing: I'm writing about the job opening. I'm writing to request a refund. I'm writing to complain about..... I'm writing to inquire/ask about.... I'm writing to ask for your help. I'm writing to get your opinion about something. I'm writing to get your advice about something. 4- Conclude your If you could get back to me, I would appreciate it. Thank you for your attention to this matter. 5- Sign off with a valediction and your name: Regards, Sincerely, Yours Truly, Kind regards.... Best, Julie 6- A subject heading Job Opening Application for the Job Opening Mistake in my Grade Complaint

12. Homework Respond to the e-mail your wrote in class.
You are the very important person responding politely and formally to a subordinate person.
Be sure to include a subject, a greeting, and a valediction.