1. Mind Mapping Techniques to Create Proposals APMP Colorado Chapter March 6, 2012 James J. Franklin San Diego PMI Chapter PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only

2. Todays Presentation Introduction Objectives What is Mind Mapping Software Proposal Preparation Techniques Additional Resources Conclusions 2

3. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Presentation Objectives Attendees will learn: Features and benefits of mind mapping software Mind mapping techniques to improve capture phase Techniques to brainstorm and outline proposal sections Techniques to prepare project planning documents 3

4. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only What is Mind Mapping A mind map is a diagram used to represent words, ideas, tasks, or other items linked to and arranged around a central key word or idea.* Mind Mapping helps capture ideas –Visual, Non-Linear Thinking –Organize and Share Information with Team –Digital Alternative to Whiteboards, Flipcharts, and Notepads 4 *source Wikipedia: http://en.wikipedia.org/wiki/Mind_mapping

5. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Mind Mapping Benefits 5

6. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2009 Permission is grated to PMI for PMI® Marketplace use only Map Views 6

7. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Mind Map Example - Presentation Map 7

8. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Presentation Map – Topic Expanded 8

9. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Mind Map Example – Work Breakdown Structure 9

10. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Todays Presentation Introduction Objectives What is Mind Mapping Software Proposal Preparation Techniques Additional Resources Conclusions 10

11. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Mind Mapping Techniques to Create Proposals 1.Create Capture Map 2.Brainstorm Proposal Section Content 3.Create Project Planning Documents - Baseline 4.Create Technical Approach Narrative 11

12. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only 1 - Create Capture Map Gather Information prior to RFP Conduct Brainstorming Sessions Leverage Map Content –Capture Plan –Scope Definition –Work Breakdown Structure 12

13. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Capture Map – Scope and Capture Strategy 13

14. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only 2 – Brainstorm Proposal Section Content 14 Key Features Comprehensive View Information Hierarchy Reorganize Sequence Expand and Collapse Colors and Categories Add Graphics Link to web sites Benefit – Create a Digital Storyboard

15. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Key Steps 1.Brainstorm - proposal sections and sub-sections 2.Create sub-topics 3.Enter text into topics 4.Link to web sites and text files 5.Visually organize sections - drag and drop 6.Add color and categories 7.Export to Word as a linear outline 15

16. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only 3 - Create Project Baseline 16 Scope - Schedule - Cost - Quality - Risks

17. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Work Breakdown Structure – Scope Baseline Foundation 17 Benefit – Leverage power of mind mapping to create WBS

18. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only WBS Decomposition Benefit – Decompose WBS real-time with proposal team 18

19. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Include Text into Note Field – Key Step 19 SOW, Requirements, Scope, Technical Approach, Risks

20. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Define Activities 20

21. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Estimate Resources and Durations 21

22. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Develop Project Summary Schedule 22

23. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only 4 - Create Technical Narrative Input 23 Benefit – Technical approach is consistent with wbs and schedule

24. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Todays Presentation Introduction Objectives What is Mind Mapping Software Proposal Preparation Techniques Additional Resources Conclusions 24

25. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Additional Resources Web Sites Matchware.com (MindView Mapping Software) mindmappingsoftwareblog.com/ biggerplate.com/ mindmapping.com Mind Mapping Software mind-mapping.org/full-list.php http://en.wikipedia.org/wiki/List_of_mind_mapping_software 25

26. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Conclusions Mind Mapping Techniques to Create Proposals Improves proposal team brainstorming and collaboration Powerful tool to outline proposal sections and create narrative input Powerful tool to create project planning outputs 26

27. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Contact Information James J. Franklin jim.franklin@shawgrp.com 619.954.5283 – Cell Franklinpmp - Skype http://www.linkedin.com/pub/jim-franklin-pmp/5/13/12b 27

28. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only QUESTIONS? 28

29. PMI is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only Homework Assignment 1.Download MindView 4 Business Edition 2.Review tutorials to learn software features 3.Using an existing project, prepare project capture map, proposal outline, and wbs 4.Export maps into MS Project and Word 29