1. Validus Swine Auditor Training Section
January , 2015

2. Itinerary Role Call/Introductions
Review of Refresher Course Objectives
2014 Review – Case Studies
2015 AWR-Swine Refresher Course

3. Objectives AWR-Swine Program Details and Updates
Enhancing Audit Process - Packers
Protocol review
Review Current Programs
Program Improvement/Suggestions

4. AWR-Swine
AWR-Swine Program - Details and Updates

5. Program Standards Based on National Pork Board’s PQA Plus®, TQA®, AMI
Common Swine Industry Audit
Industry key areas are focused on for verification purposes
Emphasis of program is betterment of industry and producers
Scientific committee reviews annually

6. Validus Owned Swine Audit Tools - Overview
Standards provided to client, NOT audit tool
Audit tool is Validus’ intellectual property
Designed to follow the flow of the site for biosecurity purposes
Entrance interview
SOPs and Records
Employee observations/interviews
Facility observations
Animal observations/handling
Mortality storage
Exit interview
Designed to follow the flow of the site and always keeping biosecurity at the forefront of our minds.

7. Validus Audit Tools - Overview
Guidance section for clarification
Scored system based on audit questions
Records have lower point total
More emphasis on observations
Audit sections
Management - Documents and Records
Treatment Records
Animal Abuse Policy
Caretaker Training
Transport Records

8. Validus Audit Tools - Observations
Program Observations
Emergency Action Systems
Euthanasia
Treatment management
Hospital management area
Feed and water
Facility maintenance
Animal observations
Non-ambulatory animals
Mortality removal
Animal movement
Animal abuse
Observation calculations use the PQA Plus Site Assessment format or Common Swine Industry Audit
Notify client of pen/animal selection - Statistical Sample

9. Validus Process Selection Process Information sent to Validus
Validus will randomly sample sites for selection
Producers randomly selected will be notified
Validus will contact individual site selected for audit for:
biosecurity
# of buildings
# of animals
Stages

10. Process Producers will be contacted
Auditor will schedule time ensuring to meet biosecurity
Auditor will arrive at the scheduled time
Entrance meeting
Introductions
Records
Animal Observations
Exit meeting
Individuals at entrance meetings are encouraged to join
Other individuals are encouraged to attend the exit meeting- As an auditor you don’t want too many people to walk around with you during the audit as to not scare the animals or alter normal animal behavior

11. Audit Length Process time will depend on: Sow Sites
Number of animals on-site
Number of buildings on-site
Number of people involved with the process
Overall organization of producer/auditor
Sow Sites
Typically takes all day due to number of observations and people to visit with
Nursery and Finishers
Take approximately 2 -3 hours

12. Findings Results are sent to client only by Validus
Contractual agreement
Findings MUST remain confidential
Information is kept confidential
Can be sent to others if requested by client
Office staff in charge of this, not auditors or farm staff
Findings can be requested from Packer
Will be true if packer is paying for audit
Can be sent to others if requested by client- office staff in charge of this, not auditors or farm staff

13. AWR-Swine
2. Enhancing Audit Process - Packers

14. AWR-Swine
3. Protocol Review

15. Final Documentation Send audit documents to Validus
Per contract, do not keep anything on-file
Destroy all records once work is completed
Confidentiality of the program
All Validus programs follow same format
Follow report template

16. Oversight Continual (Annual) Process Timeliness of scheduling
Completeness and timeliness of forms submitted
Acceptability of Producer Reports
Client feedback through Producer Evaluations
Currently being conducted by staff

17. Conducting the Audit Review Client Request Form
Prep by preparing observations
Confirm audit within 24 hours
Equipment Needed to Conduct
Client Request Form & Addendum
Observation Score Sheets
Clip Board, Clicker, Paint Stick (if not provided)
Extra Pen
Biosecurity Clothing (if not provided)
Ammonia tubes - If notice issue
Witnessing a Willful Act of Abuse
If a willful act of abuse is witnessed by the auditor, the auditor should immediately intervene to stop the situation if reasonably and safely possible. The incident is reported to the site representative, farm owner and the manager. Although this will result in automatic failure, the audit should be completed during this visit to gather the rest of the data for the site.

18. Areas for Improvement Be descriptive with audit non-conformance
What is the issue and why are they out of conformance?
No letters to client after work - Need to maintain 3rd party distance
Maintain “No conflict-of-interest”
No contact with past clients to seek work
Stress training and annual refreshers if asked about training
Walk every building/every room
Completely fill out audit tool
Auditor Ethics
Producer asking to change audit results if something changed over period of time conducting audits
Direct calls from producer to auditor seeking more work needs to be directed to Validus office
ONLY 14 day notification!

19. Investigative Audits Undercover video MUST view video
24-48 to get onto the site
Conduct the Validus audit
Interview all employees
Findings back to the client within 24 hours

20. Can you find another animal?
It is upside down in the pig snout.

21. AWR-Swine
4. Review Current Programs

22. Certified Care Commitment (CCC) Program
Sow Processors
Group came together to develop standards
Audit tool was designed to audit to the standards
Used for buying stations that deliver product to the plants
Approximately 25 audits per year at buying stations
The standards were developed. Following the standards a checklist of questions was developed to assist with the audit. The audit includes document review, employee interview as well as animal and facility observations
The audit has been tweeked along the way, but the majority of the information has stayed the same.
Johnsonville has dedicated a lot of resources to this program and was willing to share this program for the betterment of the industry.
You have had the opportunity to view the pilot and review the program. We are here today to decide how best to move it forward.

23. CCC Program Program Standards PQA Plus TQA AMI Handling Guidelines
Packers & Stockyards
Country of Origin Labeling
Legal Issues
Audit tool set-up like AWR-Swine audit tool

24. CCC Program 2013 Overview Auditors trained in July of 2013
27 audits completed by end of the year
Results have been analyzed and packers have met to update the program
2014 Audits
25 audits conducted
2015 Audits
Changes in program and process will be implemented
Meeting January 27, 2015
25 audits to be completed

25. Individual Company Audits
Companies moving towards the Common Swine Industry Audit or Validus Swine tool
JBS (CSIA)
Country View/Hatfield (CSIA)
Tyson (CSIA/FarmCheck)
Hormel (Validus/FACTS)

26. Client Addendums
Some clients raising the bar and requesting additional standards be audited against during an audit

27. Common Swine Industry Audit
Overview
Producers, veterinarians, animal scientists, packers, processors & retail and foodservice reps made the standards
Based off NPB PQA Plus®, NPB TQA® & AMI audit guidelines
Final approval by PAACO October 2014
Includes:
Animal Observations
Caretaker Observations/Interviews
Facility Observations
Records

28. Common Swine Industry Audit
Areas to Note:
Biosecurity very important
Demonstration and Articulation by Caretakers
Critical Areas
Willful Acts of Abuse
Humane Euthanasia
Animal Selection
Observation calculations use the PQA Plus® Site Assessment format
Only healthy pigs; treatment pens/stalls included in evaluating humane euthanasia & treatment management
Audit Scoring
Each area scored, but overall passing score is determined by individual Packer/Customer
NA used selectively
Animal observation percentages

29. Common Swine Industry Audit
Areas to Note:
Transport/Load-out
Only performed if actively loading animals
Updated TQA Bedding and Boarding Requirements
Prod Usage
PQA Plus® Training
Caretakers PQA Plus® Certified within 6 mo. of employment
PQA Plus® Site Assessment
New sites gain status within 6 mo. of operation or before animals are marketed from site
Testing frequency for Emergency Backup Ventilation System
Facility Cleanliness

30. Common Swine Industry Audit
Areas to Note:
Corrective Actions
Critical area: 10 days/Other: 30 days to packer
The standards are new, please let Matt Jones know if there are any areas of concern with the standards or tool.

31. Case Study
When conducting an audit you notice that the animals do not currently have access to food and appear that they have not been fed that day? Water is available.
How do you proceed? What questions could you ask?

32. AWR-Swine
5. Program Improvement/Suggestions

33. Summary Use the audit tool to verify conformance
Biosecurity is essential to maintain
Think safety while on-site
Confidentiality is a must with the client base we work with
Complete all forms thoroughly by collecting appropriate evidence
Multiple audits condensed into one audit tool through the use of technology
Common Swine Industry Audit

34. Where is the 3rd Zebra?