1. Harlingen CISD Budget Preparation Notes
Budget Instructions

2. Budget Instructions

3. Budget Instructions

4. Budget Instructions

5. Budget Instructions

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8. Budget Instructions

9. Introduction
The District’s budgeting process is based under a Site Based Management philosophy
Site-Based Management allows the principals an increased budgetary authority at the campus level.
The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses.
Elementary Campuses budgets are prepared by grade level
Secondary Campuses budgets are prepared by department.
Department Budgets are prepared using a Zero Based Budget Approach.
Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets.
Campuses submit their budgets directly to their Administrator.
The Business Office will review and make sure you stayed within your allotment.
Department Heads submit to your supervisor.
Budgets are due May 5, to the Business Office at
Budget Instructions

10. Budget Allocation Campus budget must agree to your allocation
Budget Instructions

11. Campus Allocation
Fund 199 Function 12 – Should agree to your Library allocation
Fund 199 Program 21 – Should agree to your GT allocation
Fund 199 Program 22 – Should agree to your Vocational allocation (secondary campuses only)
Fund 199 Program 23 – Should agree to your Special Ed allocation
Budget Instructions

12. Campus Allocation- cont.
Fund 199 Program 24, 26, 28, 29, 30 – Should agree to your State Comp allocation
24 is for 001 and 002 campus
26 is for 003 campus
28 & 29 is for campus 118
29 is for campus 121
30 is for all other campuses
Fund 199 Program 25 – Should agree to your Bilingual allocation
Fund 199 Subobj 310 –Should agree to your Elem. Choir allocation
Budget Instructions

13. Allocations for Campus & Departments
All departments will be allocated 5 % less than prior year to help anticipate state funding decreases.
All campus budgets are based on student allocations.
Student enrollment numbers are based on last Fall’s PEIMS submission.
The following slides will include the various cost allocations per student.
Budget Instructions

14. Preparation
The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items:
Payroll Costs
The payroll budget for each campus will be prepared by the Business Office after staffing requirements have been determined.
We take care of budgeting for salary and benefits for teachers, para-professionals, administrators and hourly staff.
Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. These forms will be prepared and submitted online through Applitrack. Human Services will go over the instructions on that process next.
Payroll Costs that will be funded through the campus allocation must be submitted on Form 006 which will be completed on your Budget Workbook.
Utilities-Completed by District Operations
Water
Gas
Phone
Electricity
Other items designated as Central Office responsibilities.
Copier Rental and repair
Computer Repair and Maintenance
Consultants for in-service at a District-Wide Level
Replacement Computers
Budget Instructions

15. Preparation – cont.
Certain items associated with Library functions will be submitted through the Coordinator of Media Services.
Your library budget should be budgeted to the accounts on your budget allocation worksheet
All requests for items to be constructed by maintenance, major repairs, or proposed renovations should be completed on Form This form is also created on your Budget Workbook. The Asst. Superintendent for District Operations will review all submitted forms.
Use Form 003 -”Requests for Projects”
Do not include these items in your budget.
If approved, they will come out of the maintenance budget.
An approval or denial will be ed to your office after a decision has been made by Mr. Tapia.
Budget Instructions

16. Allocations
Your campus budget will be submitted based on a per student allocation as follows:
Elementary-$82.50 per student
Middle School-$ per student
High School-$ per student
The projected enrollment is based on the current year’s Fall PEIMS Submission.
FTE’s for special populations are based on data collected from program directors.
The following allocations will be used for the libraries:
Elem M.S. High School
Region One $ $ $3.00
Periodicals $ $ $2.45
Library Supplies $ $ $1.50
Programed AV Mat $ $ $3.00
Library Books $ $13.50
Your campus allocations for library will cover the above costs.
Budget Instructions

17. Allocations-Continue
In addition to the previously mentioned allocations, principals receive monies for their special populations as follows:
Bilingual $30.00
Special Education $75.00
At Risk $15.00
Gifted and Talented $50.00
Vocational $200.00
Title I Part A $20.00
Migrant $35.00
These are supplemental dollars to be used in those programs.
Budget Instructions

18. Allocations-Continue
Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows:
Elementary $1,000
Middle Schools $2,000
High Schools $4,000
The monies will be budgeted in the following accounts XXX
You can use this account when needed.
Budget Instructions

19. FORMS Budget Form – BD-001 Budget Form – BD-002
Budget Form #1–Summary recap form must be completed by the Principal/Budget Secretary to summarize the requested items from the departments’ staff.
Budget Form – BD-002
No Longer Necessary
Requests for Projects-District Operations Form BD-003
Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations.
Do not include these items in your budget
This will be completed in your Budget excel workbook and routed to District Operations from the Business Office.
Personnel Action Request Form BD-004
This form will be completed and submitted online through Applitrack.
It will NOT be completed in your Budget Workbook.
Budget Form – BD-005
Budget Instructions

20. Forms-cont’d Request for 2017-2018 Salary Budgeted Items-Form BD-006
Payroll costs that will be funded through campus allocations
I.E. summer students
Coop Students
This will be completed in your Budget Workbook.
Additional Items Needed - Form BD-007
Use this form to submit any additional items that you need that were not included in your budget.
We will review and fund those items, if monies are available.
Human Service Personnel Forms – BD-008 and 009
These will be done online through Applitrack. Separate instruction will follow from Human Services on this process.
They will not be created on the Budget Workbook.
Budget Instructions

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25. Conclusion If you have any questions, please call:
Elena Mata –
Ida Ambriz –
Budget Instructions