1. Municipal DB Short-List Process Mn/DOT Milestone Role
Municipality
Letter of Interest for Pilot Prog Committee
Municipality State-Aid
Advertises Letter of Interest
Municipality Prepares RFQ with State-Aid
OCIC/
FHWA Review
Municipality/State Aid Prepare
RFQ Evaluation Manual
OCIC
Review
Municipality Identifies DB Project
Municipality Advertises RFQ
Municipality drafts response to clarifications and addendums
State- Aid approves addendums and clarifications (OCIC Review)
State- Aid/ Municipality Receives SOQ’s
Municipality/State-Aid Identifies Scoring Members (TRC)
State-Aid/ Municipality contact AGC for scoring member name
State-Aid Eng approves TRC Names (OCIC Review)
TRC Evaluates SOQ in accordance with Manual OCIC/State-Aid/FHWA oversee process
TRC Recommends short-list to State Aid/City/County

2. Municipal DB Proposal Evaluation Process
Mn/DOT Milestone Role
State-Aid prepares Proposal Evaluation Manual (State-Aid/OCIC Review)
Municipality Receives Technical and Cost Proposals
Municipality conducts kick-off meeting with evaluation committee
State Aid (FHWA when applicable) oversees entire evaluation process
TRC Scores the Technical Proposals
Scores Acceptable?
State-Aid Engineer reviews blind scores with OCIC and PM
TRC asked to reconsider scoring No
Yes
Letting
(Scores are Publicly Announced)
Price Proposals are opened in public
(Best-Value = Price/Score)
FHWA concurs with the Award

3. Municipal DB RFP Preparation Process Mn/DOT Milestone Role
Municipality Write:
Book 2
Book 3
State-Aid
Approves Book 2 and Book 3
Municipality obtains funds and drafts a Work Order to Write the RFP
State-Aid
Writes:
Book 1
ITP
State-Aid writes scoring criteria
State- Aid /Municipality reviews scoring criteria
FHWA Approves RFP
*dependent on funding
Municipality responds to Clarifications
Municipality cc’s FHWA and State-Aid
Municipality issues RFP
Municipality Drafts Responses to ATC’s
State-Aid/ Municipality Reviews all ATC Language
Municipality sends ATC’s to teams
Municipality Prepares Addendums and sends to State-Aid
State-Aid Approves Addendums
Municipality sends Addendums to teams
FHWA Approves Addendums at Award