1. Study Abroad Financial Aid Challenges Megan Melbourne & Jill Rayner

2. Agenda About University of North Georgia Study Abroad challenges
Federal Aid challenges
State Aid challenges
Military Aid challenges
Systems challenges
Discussion on Best Practices

3. UNG Facts
Designated as a State Leadership Institution and The Military College of Georgia.
More than 20,000 students
Offers more than 100 programs of study ranging from certificate and associate degrees to professional doctoral programs.
Five campuses
Single mission focused on academic excellence and academic and co-curricular programs that develop students into leaders for a diverse and global society. 
Formed through the consolidation of North Georgia College & State University and Gainesville State College in January 2013. 

4. UNG Abroad 428 UNG students studied abroad in 2017-2018
Academic Year: 3
Fall term: 28
Spring term: 187
(63 study abroad + 44 cadet programs)
Summer: 290
Program Breakdown:
24 Faculty-led programs
6 Cadet Exchanges
14 Partner Programs
3 Third Party Provider Partners

5. The University of North Georgia

6. Center for Global Engagement Terminology + Payment Styles
Ways to Go Abroad:
Faculty-Led
Exchange
Full Exchange
Tuition Only
Direct Enrollment
Paid through CGE
Paid directly through provider
Consortia
Cadet Programs
Cadet Conferences
Cadet Exchanges

7. Challenge
Background

8. Challenges Can you relate to these challenges:
New language for all of us to learn
Student who played us against each other
Students who go back to back trips
Students who are gone for more than one term
Students/Parents who call and say my child is starving
Students who never told financial aid they were going anywhere until they can’t pay for their trip

9. Team meeting Center for Global Engagement Financial aid
Veteran benefits
Business office
Scholarship/Foundation
All key players at the table to talk issues

10. Reports sent to Financial aid
Query watch report
Military Financial aid counselors
Query application report
Financial aid counselors

11. Updated Student Form

12. Team site Cost sheets for all programs Terminology used by both teams
List of students applications
List of students approved with dates
List of students who went
List of students who did not go or dropped out

13. Financial Planning Cost Sheets for programs
Terra Dotta Payment Schedules
Cost of Attendance (COA updates)
Map out when aid is coming in
Scholarships applications
Student Money Management Center

14. Federal Aid Disbursement not in time to make deposits/ payment
Limits to Aid
Year –Round PELL grant – must be 6 hours
UNG loan funds

15. State Aid
HOPE/ZELL – tuition equal to cost if program taken at HOME school
SAL loans – good resource
For direct exchange when tuition removed from BANNER, watch your BANNER rules

16. Military Aid Veteran Benefits – different chapters
Know who gets paid school/student
When they get paid
Using place holder courses
Must be on plan of study and approved

17. Chapter 33 – Post 9/11 Under Chapter 33, VA will pay:
• Home school’s tuition and fees
• Books and supplies
• Monthly housing allowance based on the home school’s address ***
In order for VA to pay any additional fees specific to the Study Abroad program, the Study Abroad option must be required for graduation VA will not pay:
• Costs related to travel (airfare, lodging and meals)
• Third party charges
Schools that charge a flat rate for all charges must be able to break down the amounts charged for tuition, lodging, meals, etc., so that the correct amount can be reported to VA. If the school is unable to provide a breakdown of the charges, no amount should be reported to VA
SCO 1718 page 39

18. Rate of Pursuit
RoP by dividing the number of credit (or credit hour equivalents) being pursued by the number of credit considered to be full-time by the school. The resulting percentage is the student’s RoP. Examples: If full-time is12 credits, then RoP: • 6 credits (or credit equivalents) is 50% (6  12 = 50%) • 7 credits (or credit equivalents) is 58% (7  12 = 58%) The housing allowance is paid if the student’s RoP is more than 50%. Rate of pursuit determines whether a student receives or doesn’t receive the housing allowance.

19. GI Bill CH 1606 Monthly allowance based on Full-time etc.
Paid to student
Must call in/online attendance

20. Tuition Assistance GoArmyEd
Courses must be approved before classes start or semester starts
Cannot switch classes after approved

21. Scholarship Beware of scholarships that pay “tuition”
Impacts HOPE/Zell
CH 33 benefits, TA, Georgia National Guard service loan

22. Refund preference Financial aid refund issued to student
Will they have access
Discover card
Personal Account
Check mailed home

23. Grade delay SAP No Passing Grade HOPE/Zell calculations – CHEC system
TA reporting to GoArmy

24. FAFSA
Setting up aid for new year
Verification

25. What we learned…..
Communication

26. Questions?

27. Our information
Megan Melbourne, Study Abroad Advisor Jill Rayner, Director Financial aid and Veteran Success