1. 2016 Annual General Meeting
Sunday 27th November 2016, 1.30pm
Bedford International Athletics Stadium
V0.4

2. Constitutional Amendments 2016 Financial Overview* 2017 Plans
Agenda
Committee Elections
Constitutional Amendments
2016 Financial Overview*
2017 Plans
* Not included in public version of slide deck

3. Committee Elections Chairman Academy Coordinator*
Flag Football Coordinator*
Communications Manager*
Child Welfare Officer*
Ordinary Member x3
* Subject to Constitution changes being agreed

4. Constitutional Amendments
Changes to Committee Structure:
Add “Academy Coordinator”
Add “Flag Football Coordinator”
Add “Child Welfare Officer”
Remove “Vice Chairman”
Remove “Secretary”
Remove “Gameday Manager”
Update “Media Manager” to “Communications Manager”

5. Proposed Structure and Org Chart
Chairman
Treasurer
Academy Coordinator
Flag Football Coordinator
Child Welfare Officer
Communications Officer
Ordinary Member x3
Vice Chairman
Removed as a Committee position
Gameday Manager
Removed – Gameday Management to be the responsibility of the respective Coordinator and/or Chairman
Club Secretary
Removed – Registrations to be the responsibility of the respective Coordinator and/or Chairman

6. 7.1 Committee Structure
“The Committee shall consist of no less than 5, and no more than 9 members (hereinafter referred to as "Committee Members").
“The Committee shall consist of a combination of Chairman, a Treasurer, an Academy Coordinator, a Flag Football Coordinator, a Communications Officer, a Child Welfare Officer and 3 other members (hereinafter referred to as "Ordinary Members").”
Constitutional changes approved

7. Elections – Chairman Key Responsibilities:
Overall responsibility for delivery of the Club’s strategic goals and the overall management of its operational activities
Chair meetings and act as senior club officer, by making decisions whenever the need arises, in consultation with other club officers if and when appropriate
Set strategy for the Club in conjunction with committee and all Head Coaches
Ensure that the Club structure, responsibilities and decision making process are transparent and available to members
ELECTED – Michael Dilley (two-year term)

8. Elections - Academy Coordinator
Key Responsibilities:
Define and develop the OVE strategy for Academy football
Increase interaction with schools, colleges, third parties and the wider community in our catchment area
Understand public funding opportunities to support Academy football and secure them
Develop a sustainability model for OVE regional academy or satellite clubs
Generate playing and coaching development pathways
ELECTED – Mark Chilton (one-year term)

9. Elections - Flag Football Coordinator
Key Responsibilities:
Define and develop the OVE strategy for Flag Football
Increase interaction with schools, colleges, third parties and the wider community in our catchment area
Understand public funding opportunities to support Academy football and secure them
Develop a sustainability model for OVE regional academy or satellite clubs
Generate playing and coaching development pathways
ELECTED – Jake Cooper (one-year term)

10. Child Welfare Officer Key Responsibilities:
Work closely with the Academy Coordinator and other representatives of the Club to ensure children are looked after to the highest standards
Ensuring relevant legal checks are completed and maintained on a timely basis
Undertaking specific actions and projects resulting from Committee meetings related to Child Welfare
Liaise with BAFA to establish clear welfare guidelines and understand changes to them
Instruct and inform any representative of The Club of their welfare responsibilities
Act as parent and/or child liaison
ELECTED – Jenny Chilton (one-year term)

11. Elections – Communications Manager
Key Responsibilities:
Create and maintain content for the Club’s communication channels (website, social media, newspapers etc.)
Support other committee members on specific actions and projects related to Media
Promoting the club, including gamedays, events and other activities
ELECTED – Michael Dilley (one-year term)

12. Elections – Ordinary Member (x3)
Key Responsibilities:
Support other committee members on specific actions and projects
Undertake specific actions and projects resulting from Committee meetings
Stand in for other Committee members with specific roles where required
Promoting the club, including gamedays, events and other activities
ELECTED – Gareth Pullen, Ross Hubbard (one-year terms)

13. 2017 & Beyond

14. Senior Football Key focus for the Senior team in 2017 is stability
Focus on player and coach retention
Purchase new kit
Establish a permanent home for the Club
Encourage Senior players to transition into coaching

15. Academy Football
Establish funded OVE satellite academies in Luton and Milton Keynes
Identify key regional towns and venues for further academy establishment
Develop the OVE / AFD partnership and identify strategic not opportunistic funding
Establish an U16 team
Establish an U19 team or U19 access to full contact and pathway to senior football
Achieve 5 new club coaches with funded level 1 accreditation

16. Flag Football
Focus on building upon the ‘foundation’ playbook installed in the 2016 season.
Turn attention toward raising awareness of the sport within local schools
Establish U-16 team incorporating Adult- Flag playbook.
Maintain financial stability and growth to support brand expansion into the season.